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November 14, 2011 Work Session and Board Meeting Agenda

November 10, 2011
 
To:
All School Board Members
Voting Orders:
 
 
Dave Blum – At-Large „13
From:
Devin Embray, Superintendent
Henry Clark – At-Large „13
 
Ann Staiert – At-Large „13
Craig Patzer – At-Large „15
Theresa Romens – At-Large „15
 
Re:       Work Session – Monday, November 14, 2011 – 6:00 p.m. - Walk-through of High School
  Regular Meeting – Monday, November 14, 2011 – 7:00 p.m.
 
Glenwood Community High School – 504 East Sharp Street, Glenwood, Iowa
 
Work Session – 6:00 p.m.
1.      PLEDGE OF ALLEGIANCE
 
A.  Call to Order
2.      Walk-through of Glenwood Community High            School
Regular Meeting – 7:00 p.m.
1.      PLEDGE OF ALLEGIANCE
 
A.  Call to Order
2.      SPOTLIGHT ON EDUCATION
 
A.  We will recognize high school student Sydney Embray for her beautiful singing of the National Anthem at our events, as well as Middle School teacher and athletic director Mark Starner for receiving the 3A Boys STATE Coach of the Year honors for Track & Field.
3.      FRIENDS OF EDUCATION
 
A.  We will recognize high school teacher Linda Forman for giving of her time to make The Gamers Club the success that it has become.  We will also recognize high school student Chad Zimmerle for his commitment and dedication as a volunteer teacher‟s assistant in the elementary art classes, as well as Patricia “Grandma Pat” and Larry Thesier for giving of their time and finances to improve the lives of our 1st graders.
4.      CONSIDERATION OF ACTION ON                        CONSENT ITEMS
  
A.  Approval of Minutes of the Regular Meeting held on October 10, 2011 and of the Special Meeting (work session) held on October 20, 2011 and November 7, 2011.
I am seeking approval of the minutes.
B.  Approval of agenda
Motion 4.B.
I am seeking approval of the agenda.
C.  Approval of Board Policies – Second Readings
Motion 4.C.
Second Readings:
POLICY #                                                                           POLICY NAME
  1. 204                     Meetings of the Board – No Change
  2. 204.1                  Open Meetings
  3. 204.2                  Regular Board Meetings
  4. 204.3                  Special Board Meetings
  5. 204.4                  Closed Sessions of the Board
  6. 204.5                  Organizational Meeting of the Board – No Change
  7. 204.6                  Notice for Board Meetings – No Change
  8. 204.7                  Quorum for Board Meetings – No Change
  9. 204.8                  Rules of Order – No Change
  10. 204.9                  Agenda for Board Meetings
  11. 204.10                Complaints Before the Board – No Change
  12. 204.11                Participation by the Public – No Change
  13. 204.12                General Procedures of Hearings – No Change
  14. 204.13                School Board Minutes
  15. 204.14                Compensation and Expenses of Board Members
  16. 500.10                Student Attendance
  17. 500.10R              Student Attendance Regulations
  18. 500.11                Student Compulsory Attendance
  19. 500.11R              Student Compulsory Attendance Regulations
  20. 500.12               Truancy
 
I am seeking approval of the above policies’ second readings.
 
 
D.  Approval of Board Policies – First Readings
Motion 4.D.
POLICY #                                                           POLICY NAME
  1. 300                   Statement of Guiding Principles for Administration
  2. 301                    Superintendent of Schools
  3. 301.1                 Superintendent of Schools – Qualifications
  4. 301.2                 Superintendent of Schools – Appointment, Contract and Contract                            Nonrenewal
  5. 301.3                 Superintendent of School – Functions
  6. 301.4                 Superintendent Evaluation
  7. 301.5                 Superintendent Civic Activities
  8. 302                    Building Principals
  9. 302.1                 Building Principals - Qualifications
  10. 302.2                 Building Principals – Appointments
  11. 302.3                 Building Principals – Functions
  12. 302.4                 Building Principals – Evaluation
  13. 303                    Assistants to the Principals
  14. 303.1                 Assistant to the Principal – Position
  15. 303.2                 Assistants to the Principals – Qualifications
  16. 303.3                 Assistants to the Principals – Appointment
  17. 303.4                 Assistants to the Principals – Evaluation
  18. 304                    Other Administrative Personnel
  19. 304.1                 Other Administrative Personnel – Positions
  20. 304.2                 Other Administrative Personnel - Qualifications
  21. 304.3                 Other Administrative Personnel – Appointment
  22. 304.4                 Other Administrative Personnel – Functions
  23. 304.5                 Other Administrative Personnel – Evaluation
  24. 305                    Administrative Cabinet
  25. 306                    Administrative Organization Plan
  26. 306.1                 Administrative Team
  27. 306.2                 Administrative Structure
  28. 306.3                 Management‟s Negotiating/Meet & Confer Team(s)
  29. 307                    Administrative Personnel Employment
  30. 307.1                 Administrative Personnel Employment – Individual Contracts
  31. 308                    Communication Channels
 
I am seeking approval of the above policies’ first readings.
E.  NEW HIRES
Motion 4.E.
NAME ASSIGNMENT SALARY
Darcy Schwenk Food Service Cook $9.58 per hour
Alicia Springs Food Service Dishwasher and Sub Bus Associate $9.58 per hr/$10.43 per hr
Hannah Jackson Operations Secretary $10.37 per hour
Teresa Jensen Food Service Sub Cook $8.58 per hour
Linda Larsen Food Service Sub Cook $8.58 per hour
April Stewart Substitute Bus Driver $14.53 per hour / 2 hr min.
Brian Morgan Substitute Bus Driver $14.53 per hour / 2 hr min.
Tracy Major Preschool Teacher Associate $9.29 per hour
 
I am seeking approval of the above new hires.
F. RESIGNATIONS
 
NAME
ASSIGNMENT
EFFECTIVE DATE
Steve Sylvester
Head 7th Grade Football Coach
End of 2011-2012 SY
Wendy Edmonds
Food Service Dishwasher
November 2, 2011
I am seeking approval of the above resignation(s). Any coaching position is contingent upon finding a suitable replacement.
 
 
G. OPEN ENROLLMENTS    
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Ashlyn B.
Glenwood – Change in District of Residence
October 11, 2011
Nolan B.
Glenwood – Change in District of Residence
October 11, 2011
Symone D.
Fremont-Mills – Change in District of Residence
October 12, 2011
Courtney L.
Lewis Central – Change in District of Residence
October 25, 2011
Robert U.
Lewis Central – Change in District of Residence
October 25, 2011
Braden W.
Glenwood – Change in District of Residence
October 27, 2011
I am seeking approval of the above open enrollment applications
 
 

 

H. Approval of Financial Reports

1. Approval of Bills - Director Romens will have reviewed the bills.

2. Vendor Report

3. Board Report

I. Fundraising Requests        
GROUP
DESCRIPTION OF EVENT
PURPOSE
TARGET AMOUNT
DATES
Builders Club
MS Dance
Canned food drive for the needy
$500
11/18/2011

I am seeking approval of the above fundraisers.
 
 
 
 

J. Out of State Travel

ACTIVITY DATE DESTINATION REQUESTED BY
National Council of Teachers of English Annual Conference 11/18-19/2011 Chicago, IL Rebecca Swanigan
Wrestling Tournament 01/13-14/2011 Basehor, KS Brad Asche, Adam Buthe & wrestlers
1:1 Computing Confernce 11/30-12/3/2011 Lake Geneva, WI Nancy Dashner, Kyle Eckheart, and Susan Reed

I am seeking approval of the above out-of-state trips.

K. Overnight Stay Requests      
ACTIVITY
REQUESTED BY
DATE
DESTINATION
Mean Girl's seminar
Heidi Stanley
12/7-8/2011
Des Moines, Iowa
Opus Honor Choir and All-State Chorus
 
Kay Fast & Students
 
11/17-18/2011
 
Ames, Iowa
National Concil of Teachers of English Annual Conference
 
Rebecca Swanigan
 
11/18-19/2011
 
Chicago, IL
Environment Issues Workshop
Dan Jones
04/13-14/2012
Mount Vernon, Iowa
Music Educators State Conference
 
Megan Beery
 
11/17-18/2011
 
Ames, Iowa
SPED Literacy Program Training
 
Susan Courtier
 
11/15-18/2011
 
Carroll, Iowa
SPED Literacy Program Training
 
Susan Courtier
 
12/12-15/2011
 
Carroll, Iowa
SPED Literacy Program Training
 
Anne Pestel
 
11/15-18/2011
 
Carroll, Iowa
SPED Literacy Program Training
 
Anne Pestel
 
12/12-18/2011
 
Carroll, Iowa
Iowa Track & Field Clinic Brad Rasmussen, Mark Starner, Alyssa Rogge, Eric Rasmussen 12/9-10/2011 Ames, Iowa
Wrestling Tournament Brad Asche, Adam Buth & wrestlers 1/13-14/2011 Basehor, KS
School Board Convention Devin Embray 11/16-17/2011 Des Moines, Iowa
School Board Convention Shirley Lundgren 11/16-17/2011 Des Moines, Iowa
1:1 Computing Conference Susan Reed, Kyle Eckheart & Nancy Dashner 11/30-12/3/2011 Lake Geneva, Wisconsin
I am seeking approval of the above overnight stay requests.
 
 
 
 
 
 
 
L. Grant Requests    
NAME OF GRANT
PURPOSE
AMOUNT
Iowa School-Age Grant
To provide additional or replacement items such as board games, computer software for educational games, arts and crafts materials, books and playground supplies such as balls.
$400.00
Fuel Up to Play 60
To improve healthy habits both physical and nutritional by providing activities and opportunities before, during and after school.
Up to $4,000
5.      ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board
C. Presentations –  Financial Report – Shirley Lundgren and Devin Embray
– Coaching Evaluation Process – Scott Arkfeld
6.      REPORTS
 
A. Building Administrator Reports
1.  High School
2. Middle School
3.  West Elementary
4.  Northeast Elementary/Early Childhood Center
5.  Building Bridges Learning Center
B. Activities Director Report
C. Kid‟s Place Director‟s Report
D. Technology Report
E. Food Service Report
F. Transportation/Building & Grounds Report
G. Print Shop
H.  School Improvement Report
7.      OLD BUSINESS
 
None
8.      NEW BUSINESS
 
A.  Approve SBRC Application for Allowable Growth, Open Enrolled Out, and ELL
I am requesting approval of the SBRC Application for Allowable Growth, Open Enrolled Out and ELL (English Language Learners).
B.  Approval of Bid for Printer Management Services
 
I am requesting approval of the bid from Konica Minolta for Printer Management Services for the District.
C.  Approval of Agreement for Educational Services
 
I am requesting approval of the Agreement for Educational Services from Westside Community Schools in Omaha, Nebraska.
 
D.  Approval of Electric Easements
Motion 8.D.
I am requesting approval of underground/overhead electric easements which are necessary for the permanent electric easement installed at the location of the new Transportation Department at 601 Railroad Avenue.
 
E.  Approval of Student Teaching Agreement from Northwest Missouri State Univ.
Motion 8.E.
I am requesting approval of the Student Teaching Agreement from Northwest Missouri State University.  The agreement is requested for placement of a NWMSU student during the second semester.
 
F.  Approval of Memorandum of Understanding
Motion 8.F.
I am requesting approval of a Memorandum of Understanding with Southwest Senior Services for a Foster Grandparent Program. We do not have a program at this point in time, but approving the Memorandum would enable us to put one in place should the opportunity present itself.
 
G.  Approval of Amended Lease with West Central Community Action
Motion 8.G.
I am requesting approval of an Amended Lease with West Central Community Action (Headstart). WCCA has requested additional space in Building103 and therefore an Amended Lease will need to be signed.
 
H.  Approval of Annual Growth Plan Stipends for Administrators
Motion
I am requesting approval of the Annual Growth Plan stipends for all administrators.
 
I.  2011-2012 Board Goals
Discussion
I am requesting the Board review goals and be ready to discuss and approve at our November 28 Special Meeting.
 
J.  Revenue Purpose Statement
Discussion
I am requesting the Board bring the Revenue Purpose Statement to the voters in 2012, prior to our current purpose statement running out in 2013.
 
K.  IASB Convention
Discussion
9.
ADJOURNMENT
Motion
NOTE: After adjournment the Board will go into an exempt session – Negotiations strategies – per provisions of Chapter 20.17(3).
UPCOMING MEETINGS – November 28, 2011 – Special Meeting and Work Session – 103 Central, 3rd Floor
December 12, 2011 – Regular Meeting – Glenwood Community High School
504 East Sharp Street