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April 9, 2012 Public Hearing and Board Meeting Agenda

April 5, 2012
 
To:
All School Board Members
Voting Orders:
 
 
Dave Blum – At-Large ‘13
From:
Devin Embray, Superintendent
Henry Clark – At-Large ‘13
 
Ann Staiert – At-Large ‘13
Craig Patzer – At-Large ‘15
Theresa Romens – At-Large ‘15
 
Re:       Public Hearing – Monday, April 9, 2012 – 6:45 p.m. Regular Meeting – Monday, April 9, 2012 – 7:00 p.m.
   Glenwood Community High School – 504 East Sharp Street, Glenwood, Iowa
 
Public Hearing – 6:45 p.m.
1.      PLEDGE OF ALLEGIANCE
A. Call to Order
B. Public Hearing on the 2012-2013 Budget
Regular Meeting – 7:00 p.m.
2.      SPOTLIGHT ON EDUC
ATION
A.
3.      FRIENDS OF EDUCATION
A.
4.      CONSIDERATION OF ACTION ON CONSENT ITEMS
A.  Approval of Minutes
Motion 4.A.
I am seeking approval of the minutes of the Regular Meeting held March 12, 2012, the Special Meeting/Work Session held on March 26, 2012, and the Work Session held on March 31, 2012.
B.  Approval of agenda
Motion 4.B.
I am seeking approval of the agenda.
C.  Approval of Board Policies 
l– Second Readings                                                                       Motion 4.C.
Second Readings:
POLICY #                                                                            POLICY NAME
  1. 402.2                Substitutes for Licensed Personnel.
  2. 500                   Student Enrollment and Attendance
  3. 500.1                Student Enrollment in District
  4. 500.2                Student Residency Status
  5. 500.3                Homeless Youth Enrollment in District
  6. 500.4                Student Transfer into and out of District
  7. 500.5                Open Enrollment Procedures as a Sending District
  8. 500.6                Open Enrollment Procedures as a Receiving District

E. New Hires

NAME
ASSIGNMENT
SALARY
Tyler Copsey
Substitute Teacher
$113 per day
Jedd Taylor
HS Guidance Counselor
$51,056.09 (Includes TSS)
Jeff Bissen
Activities Director
$60,000.00
Jennifer Junto
High School Art
$48,042.39 (Includes TSS) Contingent upon receipt of Iowa Teaching License and Original Transcripts
Andrea Williams
1:1 PK Associate (from substitute associate to regular position)
$9.29 per hour

I am seeking approval of the above new hires.
F. RESIGNATIONS
NAME
ASSIGNMENT
EFFECTIVE DATE
Alyssa Rogge
High School Math &
End of 2011-2012 SY
Andrea Bourbonais
Food Service Cook
April 5, 2012
Mary Lee
Assistant Play Director
End of 2011-2012 SY
Tracy Major
1:1 Preschool Associate
March 22, 2012
Mary Finn
Northeast Media Associate
May 30, 2012
Carmen Pazzi
Substitute Food Service Worker
March 27, 2012
Stephanie Meggers
High School Language Arts &
End of 2011-2012 SY
Kim Blanchard
Special Education Resource Teacher
End of 2011-2012 SY
I am seeking approval of the above resignation(s).  The coaching/sponsorship positions are contingent upon finding suitable replacements.
 
G. TERMINATIONS
NAME
ASSIGNMENT
EFFECTIVE DATE
Stephanie Lewis
Special Education Associate
April 9, 2012
I am seeking approval of the above termination.
 
H. OPEN ENROLLMENTS                                                                                                                                Motion 4.H.
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Tyler K.
Lewis Central Community School District – Kindergarten Student
March 23, 2012
Xander M.
Glenwood Community School District – Kindergarten Student
March 28, 2012
I am seeking approval of the above open enrollment application for Xander M.
 
  1. Approval of Financial Reports                                                                                                                                Motion 4.I.
    1. Approval of Bills – Director Romens will have reviewed the bills
    2. Vendor Report
    3. Board Report
J. Fundraising Requests                                                                                                                                Motion 4.J.
GROUP
DESCRIPTION OF EVENT
PURPOSE
TARGET AMOUNT
DATES
MS Student Council
Spring Dance
FY 13 start up funds; float
$500
4/13/2012
I am seeking approval of the above fundraisers.
 
K. Out of State Travel                                                                                                                               Motion 4.K.
ACTIVITY
DATE
DESTINATION
REQUESTED BY
Battle of the Books competition
5/7/2012
Bennington, NE
Gayla Berringer & students
National FCCLA Star Events
7/6-13/2012
Orlando, Florida
Janis Moore & FCCLA Members
I am seeking approval of the above out-of-state trips.
 
L. Overnight Stay Requests                                                                                                                               Motion 4.L.
ACTIVITY
REQUESTED BY
DATE
DESTINATION
Drake Relays
Mark Starner and track team
4/26-27/2012
Des Moines, Iowa
Software Unlimited Training
Dana Jewett
6/25-28/2012
Iowa City, Iowa
Boy's Soccer Tournament
Shane Keeling & Players
5/4-5/2012
Waverly, Iowa
Girl's Soccer Tournament
Caitlin McIntosh & Players
4/27-28/2012
Adel, Iowa
National FCCLA Star Events
Janis Moore/FCCLA members
7/6-13/2012
Orlando, Florida
Iowa Bandmaster Assoc.
Pete Jacobus & Dan Schoening
5/10-11/2012
Des Moines, Iowa
I am seeking approval of the above overnight stay requests
 
M. Grant Requests
 
NAME OF GRANT
PURPOSE
AMOUNT
None
 
 
I am seeking approval of the above grant request.
 
 
 
5.      ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board
C. Presentations – High School PLC
6.      REPORTS
 
A. Building Administrator Reports
1.  High School
2.  Middle School
3.  West Elementary
4.  Northeast Elementary/Early Childhood Center
5. Building Bridges Learning Center
B. Activities Director Report
C. Kid’s Place Director’s Report
D. Technology Report
E. Food Service Report
F. Transportation/Building & Grounds Report
G. Print Shop
H. School Improvement Report
7.      OLD BUSINESS
 
None
8.      NEW BUSINESS
 
A. Approval of the FY 13 Budget
Motion 8.A.
I am seeking approval of the Preliminary FY 13 Budget.
B.  Approval of Special Pay Plan
Motion 8.B.
I am seeking approval of the Special Pay Plan for District Retirees.
C.  Approval of Letter of Intent
Motion 8.C.
I am seeking approval of the Letter of Intent to grant an underground electric easement to MidAmerican Entergy.
D. Approval of Student Teaching/Practicum Experiences Agreement with the                                                                                                                                  Motion 8.D. University of Nebraska at Omaha.
I am seeking approval of the Student Teaching/Practicum Experiences Agreement with the University of Nebraska at Omaha.
E. Approval of Proposed Student and Staf
f Handbook Changes                                      Motion 8.E.
I am seeking approval of the proposed changes for the 2012-2013 Student and Staff Handbooks.
F.  Approval to Bid for Vehicles
I am seeking approval to bid for the foll Type II Vehicles – Suburban and Van P enclosed.
owing vehicles:  Two (2) Buses, Two (2)            Motion 8.F.
low Truck. Vehicle Assessment Report
G. VoIP Phone System
Motion 8.G.
I am seeking approval to approve, spec and design, and solicit competitive quotes for a VoIP Phone System, which would allow the entire district to be on the same system. If the project estimates fall within the projected range ($45,000 to $95,000), approval would be to move ahead.  If estimates do not fall within the projected range, it will come back to the Board for approval.
H. Wireless Upgrade at High School
Motion 8.H.
I am seeking approval to approve, spec and design, and solicit competitive quotes for a more robust wireless system to our high school.  The current one is not sufficient for our future projections of adding a 1:1 environment meshed with bring your own device. If the project estimates fall within the projected range ($35,000 to $55,000), approval would be to move ahead.  If estimates do not fall within the projected range, it will come back to the Board for approval.
I.  Approval of Application for New E-membership with Energy Association of Iowa Schools
Motion 8.I.
I am seeking approval to join the Energy Association of Iowa Schools at a cost of
$2,018.91 (Based on 2011 Actual Certified Enrollment x $1 per student)
J. Approval of Agreement with Spiral Communications
Motion 8.J.
I am seeking approval of the Agreement with Spiral Communications for 150 Mbps Ethernet Internet over Fiber for the total charge of $3,598.00
K. Approval of Termination Agreement with Third Party Administrator
Motion
I am seeking approval to terminate our Agreement with Wellmark as the District’s Third Party Administrator for Flex Spending effective July 1, 2012.
L.  Approval of Third Party Administrator
Motion 8.L.
I am seeking approval of the Agreement with Employee Benefit Systems to serve the District as the Third Party Administrator for Flex Spending, effective July 1, 2012.
M.  Approval of Agreement with Third Party Administrator
Motion 8.M.
I am seeking approval of the Agreement with Employee Benefit Systems to serve as the District’s Third Party Administrator for Partial Self Funding, effective July 1, 2012.
9. ADJOURNMENT
  
Motion
NOTE: After adjournment the Board will go into an exempt session –Negotiations strategies – per provisions of Chapter 20.17(3).
UPCOMING MEETINGS – Work Session – Board Goals Update and Academic Achievement
April 23 – 6:00 p.m. – 103 Central, Third Floor
DE Site Visit – Board Interview - April 25 – 4:30-5:30 p.m. – 103 Central, Third Floor
Super Board Meeting – May 29 – 6:00-7:30 p.m. – High School Media Center