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July 11, 2011 Board Meeting Agenda

July 8, 2011
 
To:        All School Board Members                                          Voting Orders:
                                                      Dave Blum - At-Large '13
                                                                                              Henery Clark - At-Large '13
From:   Devin Embray, Superintendent                                       Vacancy - At-Large '13
                                                                                              Linda Young - At-Large '11
                                                                                              Theresa Romens - At-Large '11
 
Re:       Regular Meeting on Monday, July 11, 2011 at 7:00 p.m. in the Media Center at the
  Glenwood Community High School, 504 East Sharp Street. 
 
Regular Meeting - 7:00 p.m.
  1. PLEDGE OF ALLEGIANCE
    1. Call to order
  1. SPOTLIGHT ON EDUCATION
    1. We will recognize Terry Marlow for his work with the Summer Food Service Program.
  1. FRIENDS OF EDUCATION
    1.  
  2. CONSIDERATION  OF ACTION ON CONSENT ITEMS

    1. Approval of Minutes of the Special Meeting held on June 13, 2011, the Regular Meeting held on June 13, 2011 and the Special Meeting held on June 28, 2011.

I am seeking approval of the minutes.

B. Approval of agenda
I am seeking approval of the agenda.
C. Approva l of Board Policies - Second Readings
 
Second Readings:
 
POLICY #
POLICY NAM E
1.
804.8
GASB 54 Fund Balance Reporting
I am seeking approval of the above policies'  second readings.
 
D. Approval of Board Policies - First Readings
 
POLICY #
POLICY NAME
l.
Series 100
Educational Philosophy - Series 100 Index
2.
100
Legal Status of School District
3.
101
Educational Philosophy - No Change
4.
102
Goals and Objectives of the Education Program - No Change
5.
103
Educational and Operational Planning and Needs Assessment - No Change
6.
104
Equal Opportunity and Non-Discrimination, Non Harassment, Non Retaliation.
7.
104 .1
 Equal Opportunity and Non-Discrimination, Non Harassment, Non Retaliation.
8.
104.1 N
 Equal Opportunity and Non-Discrimination, Non Harassment, Non Retaliation Notice
9.
104.1P
Grievance Procedures
10.
104.1FF
Grievance FIling Form
11.
104.1DF
Grievance Documentation Form
12.
105
Operating Principals - Board of Education and Superintendent
13.
106
Operating Principals - Adminstration and Staff
14.
505.4
Graduation Requirements
15.
803.1
Purchasing Procedures
1 6.
803.1E2
Purchasing and Bidding Flowchard
17.
1003.3
Fees for Use of School Facilities
1 8.
1003.3E2
GHS Auditorium Facility Usage Request
I am seeking the approval of the above policies' first readings. 
  1. NEW HIRES                                                                                                                              Motion  4.E.
NAME
ASSIGNMENT
SALARY
Brad Asche
Head High School Wrestling
$4,620
Robin Hundt
Assist Cheerleading Sponsor (Head & Assist splitting total allotted)
$2,200
Tom Berke
Head Middle School Boys Basketball
$2,420
Earl Schenck
Head Middle School Football (8th Grade)
$2,420
Ryan Koch
Assist High School Boys Basketball
$3,080
Caitlin McIntosh
Assist Middle School Volleyball (7th Grade)
$1,760
Earl Schenck
Head Middle School Wrestling
$2,420
Nancy Heitman
Bus Associate
$10.43 per hour
Alyssa Rogge
Assist HS Girls Track
$3,080
Shane Keeling
High School Special Education Behavior Disorders
TBD
Shane Keeling
Head High School Boys Soccer
$4,620
Sara Alswager
Elementary Music Teacher (.65 FTE)
TBD
Mallory Chambers-White
6th Grade Special Education Level I
$34,242.39 (Includes TSS)
Patricia Reeves
Custodian
$9.93 per hour
Ethan Johnson
Substiture Bus Driver
$14.53 per hour (2 hr. min.)
Kyle Peterson
Substitute Bus Driver
$14.53 per hour (2 hr. min.)
Lona Donnell
Substitute Bus Driver
$14.53 per hour (2 hr. min.)
I am seeking approval of the above new hires.
 
F. RESIGNATIONS
NAME
ASS IGNM ENT
EFFECTIVE DATE
Lorie Wilcoxson
Teacher Associate
June 27, 2011
Adam Buthe
Head Middle School Wrestling
June 23, 2011
Adam Buthe
Assist Middle School Football (7th Grade)
June 23, 2011
Ardeth McLaughlin
Substitute Food Service
July 5, 201
I am seeking approval of the above resignation(s). 
 
  1. OPEN ENROLLMENTS                                                                                                      Motion 4.G.
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Michael W.
Glenwood
June 23, 2011
Nevyn C.
 
Glenwood
 
July 6, 2011
I recommend the Board deny the open enrollment applicatoin for Michael W. due to the fact that it was filed after the March 1, 2011 deadline, and does not qualify for Good Cause.
 
I am seeking approval for the open enrollment application for Nevyn C. This application is due to a change in district of residence.
  1. Approval of Financial Reports
    1. Approval of Bills - Director Young will have reviewed the bills
    2. Vendor Report
    3. Board Report
  2. Fundraising Requests
GROUP
DESCRIPTION OF EVENT
PURPOSE
TARGET AMOUNT
DATES
Boys Basketball Girls Volleyball
Ragbrai
Equipment and Uniforms
$2,000
7/23/2011
Cheerleaders
Homecoming Painting
Winter competition fees
$400-600
Sept 2-30, 2011
Dance Team
Car washes/Food Sales
State competition fees and dance
camp
$300
7/16/2011
Dance Team
Car wash
State competition fees and dance camp
$200
8/20/2011
Flags Color Guard
Ragbrai
Poles, Silk, Uniforms, Jackets, Shirts
$200
7/23/2011
Girls Basketball
Booster Club Dinner
Practice jerseys, basketballs
$700
7/23/2011
Cheerleaders
Ragbrai- Manage Showers
Competition Fees and Uniforms
NA
7/23/2011
Athletics
Selling Ice
Equipment for athletics
$1,000
7/23/2011
Boys XC Boys Track
Chicken Dinner
Warm Ups, state expenses, clinics, food, shirts, awards, tops, shorts, hurdles
$5,800
9/25/2011
Dance Team
Raffle
State Competition and in house camp
$600
08/09 to 10/15,
2011
Cheerleaders
Bake Sale
State expenses and uniforms
$50-200
7/23/2011
Cheerleaders
Bake Sale
State expenses and uniforms
$50-200
8/19/2011
Cheerleaders
Bake Sale
State ex penses and uniforms
$50-200
8/20/2011
Dance Team
Chili Cook Off
State Competition and in house camp
$600
10/15/2011
Cheerleaders
Bake Sale
State expenses and uniforms
$50- 200
9/17/2011
Boys XC
Camp
T-Shirts, Ice Cream, XC Course Main.
$0
June-Aug 2011
Girls XC
Running Club/Camp
T-Shirts
$180
June 1-Aug 4, 2011
 
I am seeking approval of the above fundraisers.
 
 
J. Out of State Travel
ACTIVITY
DATE
DESTINATION
REQUESTED BY
FFA National Convention
10/18-22/2011
Indianapolis, IN
Jessica Miller/FFA members
I am seeking approval of the above out-of-state trips.
 
K. Overnight Stay Requests
ACTIVITY
REQUESTED BY
DATE
DESTINATION
SAI Conference
Joe Giangreco
8/2 - 4/2011
Des Moines, Iowa
SAI Conference
Joan Crowl
8/2 - 4/2011
Des Moines, Iowa
State Education Summit
Kevin Farmer
7/25 - 26/2011
Des Moines, Iowa
State Education Summit
Joan Crowl
7/25-26/2011
Des Moines, Iowa
FFA National Convention
Jessica Miller & FFA members
10/18-22/2011
Indianapolis, IN
SAI Conference
Heidi Stanley
8/2 - 4/2011
Des Moines, Iowa
SAI Conference
Kerry Newman
8/2 - 4/2011
Des Moines, Iowa
SAI Conference
Jeff Bissen
8/2 - 4/2011
Des Moines, Iowa
SA Conference
Kevin Farmer
8/2 - 4/2011
Des Moines, Iowa
IASB Fiscal Management Conf.
Shirley Lundgren
7/19-20/11
Ames, Iowa
I am seeking approval of the above overnight stay requests
L. Grant Requests                                                                                                                                                                    Motion 4. L.
 
None
 
  1. ANNOUNCEMENTS  AND COMMUNICATIONS
    1. Comments from Public
    2. Comments from Board - Update on August 9 Registration
    3. Presentations - AYP Presentation
  1. REPORTS
    1. Facilities Study
 
  1. OLD BUSINESS
    1. None
  2. NEW BUSINESS
    1. Facilities Study - This will be an opportunity to discuss the presentation by DLR
      1. Set Date for Building Site Tour
    2. Approval of National School Breakfast/Lunch Program
I am seeking approval of the application renewal to participate in the National School Breakfast/Lunch program. We will include that the district will use the "offer versus serve" plan.
 
C. Approval of Food Service Agreement with West Central Community Action Glenwood Head Start I & II
I am seeking approval of the Food Service Agreement with West Central Community Action Glenwood Head Start I & II for purchase of meals.
 
D. Approval of Food Service Agreement with Kid 's Place Daycare                        
I am seeking approval of the Food Service Agreement with Kid's Place Daycare for purchase of meals.
 
E. Approval of Food Service Agreement with YMCA     
I am seeking approval of the Food Service Agreement with the Mills County YMCA for purchase of meals.  Not all details have been worked out at this time. This agenda item could be tabled.
 
F. Appointment of Board Secretary         
I am seeking approval to re-appoint Shirley Lundgren as the District's Board Secretary for the 2011-2012 school year.
 
G. Appointment of Bank Depositories for 2011-2012            
I am seeking approval of a maximum depository limit of $12,000,000 at Glenwood State Bank and a maximum depository limit of $5,200,000 at First National Bank for the 2011-2012 school year
 
H. Appoi ntment of Level I Investiga tors      
I am seeking approval of the Level I Investigators for tlte 2011-2012 school year. They are as follows: Northeast Elementary - Kevin Farmer; West Elementary - Joan Crowl; Middle School -Kerry Newman; High School - Heidi Stanley; Building Bridges Learning Center - Devin Embray; Kid's Place - Joe Giangreco. All investigators may serve as an alternate for any other building. Roni Score, Shari Gregory and Katie Kelly will serve as alternates for all buildings.
 
I. Appoi nt ment of Facilitator of Teacher Mentoring & Induction Program          
I am seeking approval of the appointment of  ________________________ as the Facilitator of the Teacher Mentoring & Induction Program for the 2011-2012 school year.
 
J. Approval of Revised 2011-2012 School Calendar           
I am seeking approval of a revised 2011-2012 School Calendar. After board approval in March, it was discovered that there were two Wednesday professional development days that would need to be removed - February 22 and April 11. In reviewing the calendar it was also discovered that the end of tlte 4th Quarter should be Tuesday, May 22, 2012 instead of Monday, May 21.
 
K. Approva l of Staff Hand books for 2011-2012      
I am seeking approval of the staff handbooks for the 2011-2012 school year.
 
L. Appointment of Interim Board Member
After discussion, I will seek approval of the Board's choice as the interim board member who will fill the vacancy created when David Warren resigned.
 
M. Approval of Superintendent Contract    
I am seeking approval of the Superintendent contract for 2011-2012, which includes a $200 increase on salary and a $1,300 increase in benefits.  The contract will commence July 1, 2011 and run through June 30, 2014.
 
N. Legislative Priorities - Please review the enclosed priorities. Final vote in August.         
 
9. ADJOURNMENT
 
UPCOMING MEETINGS - August 8 - Glenwood Comm . High School, 504 East Sharp Street