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January 9, 2012 Work Session and Board Meeting Agenda

January 6, 2012
 
 
To:
All School Board Members
Voting Orders:
 
 
Dave Blum – At-Large ‘13
From:
Devin Embray, Superintendent
Henry Clark – At-Large ‘13
 
Ann Staiert – At-Large ‘13
Craig Patzer – At-Large ‘15
Theresa Romens – At-Large ‘15
 
Re:       Work Session – Monday, January 9, 2012 – 5:30 p.m.
  Regular Meeting – Monday, January 9, 2012 – 7:00 p.m.
  Glenwood Community High School – 504 East Sharp Street, Glenwood, Iowa
 
Work Session – 5:30 p.m.
1.
PLEDGE OF ALLEGIANCE
 
A. Call to Order
2.
B.   Leave Incentive
Discussion
Margo Young will speak on behalf of the Glenwood Education Association
Regular Meeting – 7:00 p.m.
1.
PLEDGE OF ALLEGIANCE
 
A. Call to Order
2.
SPOTLIGHT ON EDUCATION
 
A.
3.
FRIENDS OF EDUCATION
 
A.
4.
CONSIDERATION OF ACTION ON CONSENT ITEMS
 
 
A.  Approval of Minutes of the Regular Meeting held on December 12, 2011
Motion 4.A.
I am seeking approval of the minutes.
 
B.  Approval of agenda
Motion 4.B.
I am seeking approval of the agenda.
 
 
C. Approval of Board Policies - Second Readings
 
 
POLICY #
POLICY NAME
1.
400
Statement of Guiding Principles for Staff Personnel
2.
401
Licensed Personnel Employment
3.
401.1
Definition of Licensed Personnel
4.
401.2
Selection of Licensed Personnel – Pulled from Second Reading – See Action Item 8F
5.
401.3
Licensure Requirements
6.
401.4
Contracts of Licensed Personnel
7.
401.5
Evaluation of Licensed Personnel
8.
401.6
Resignation of Licensed Personnel
9.
402
Licensed Personnel Additional Considerations
10.
402.1
Tutoring by Licensed Personnel
11.
402.2
Substitutes for Licensed Personnel
12.
402.3
Student Teachers
13.
403
Classified Personnel Employment
14.
403.1
Definition of Classified Personnel
15.
403.2
Selection of Classified Personnel
16.
403.3
Evaluation of Classified Personnel
17.
403.4
Resignation of Classified Personnel
 
D.  Approval of Board Policies – First Readings
Motion 4.D.
POLICY #                                                           POLICY NAME
  1. 404                      Staff Personnel Leave
  2. 404.1                   Staff Personnel Family and Medical Leave
  3. 404.1R                 Family and Medical Leave Regulations
  4. 404.1D                 Family and Medical Leave Definitions
  5. 404.1N                 Family and Medical Leave Notice
  6. 404.1RF               Family and Medical Leave Request Form
  7. 405                      Staff personnel Reporting
  8. 405.1                   Child Abuse Reporting
  9. 405.1R                 Child Abuse Reporting Regulations
  10. 405.2                   Allegations of Abuse of Students by School Employees
  11. 405.2R                 Allegations of Abuse of Students by School Employees –                                    Regulations
  12. 405.3                   Staff Personnel Complaints
  13. 702.3                   Student School Transportation for Extracurricular Activities
  14. 803.1                   Purchasing and Bidding
  15. 803.1E1               Checklist for Project Consideration
  16. 803.1E2               Purchasing and Bidding Flowchart
  17. 803.1R1               Process for Competitively Bidding Projects Costing Over                                     $125,000
 
I am seeking approval of the above policies’ first readings.
E.  NEW HIRES
Motion 4.E.
NAME ASSIGNMENT SALARY
Bonita Stephens-Proctor Substitute Teacher Associate $9.29 per hour
Tabitha Chase Substitute Food Service Worker $8.58 per hour
Susan Coe Substitute Food Service Worker $8.58 per hour
 
I am seeking approval of the above new hires.
F.  RESIGNATIONS
Motion 4.F.
NAME ASSIGNMENT EFFECTIVE DATE
Bryant Rasmussen Substitute Teacher December 21, 2011
Twyla Lavery Substitute Food Service December 19, 2011
I am seeking approval of the above resignation(s).
 
  1. OPEN ENROLLMENTS                                                                                                                                Motion 4.G
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Kilye J.
Glenwood
December 21, 2011
I am seeking approval of the above open enrollment application.
 
H. Approval of Financial Reports                                                                                                                               Motion 4.H.
1. Approval of Bills – Director Blum will have reviewed the bills
2. Vendor Report
3. Board Report
  1. Fundraising Requests                                                                                                                                Motion 4.I.
GROUP
DESCRIPTION OF EVENT
PURPOSE
TARGET AMOUNT
DATES
Builders Club
MS Dance
Love Tree and organization shirts
$700-$800
01/27/2012
HS Student Council
Selling coffee/hot choc.
Opportunities for other fundraiser groups
$500
01/11-12/2012
MS Student Council
Candy Grams
Common Area Furniture
$200
02/9-14/2012
MS Student Council
Mr. & Ms. Middle School
Common Area Furniture
$100
01/23-27/12
HS Student Council
Selling coffee/hot choc.
Opportunities for other fundraiser groups
$200
02/01-28/12
HS Student Council
Selling coffee/hot choc.
Opportunities for other fundraiser groups
$200
03/01-31/12
I am seeking approval of the above fundraisers.
 
J. Out of State Travel                                                                                                                                Motion 4.J.
ACTIVITY
DATE
DESTINATION
REQUESTED BY
None
 
 
 
I am seeking approval of the above out-of-state trips.
 
K. Overnight Stay Requests                                                                                                                               Motion 4.K.
ACTIVITY
REQUESTED BY
DATE
DESTINATION
Fierce Conversations
Kerry Newman & Scott Arkfeld
01/17-18/2012
Johnston, Iowa
Honor Band
Pete Jacobus & Students
02/03-04/2012
Ames, Iowa
ISFLC Conference
Shirley Lundgren & Devin Embray
02/14-15/2012
Des Moines, Iowa
I am seeking approval of the above overnight stay requests
 
L. Grant Requests                                                                                                                                Motion 4.L.
NAME OF GRANT
PURPOSE
AMOUNT
None
 
 
 
5. ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board
C. Presentations – PLC Presentation from Middle School
 
6. REPORTS
  1. Building Administrator Reports
    1. High School
    2. Middle School
    3. West Elementary
    4. Northeast Elementary/Early Childhood Center
    5. Building Bridges Learning Center
  2. Activities Director Report
  3. Kid’s Place Director’s Report
  4. Technology Report
  5. Food Service Report
  6. Transportation/Building & Grounds Report
  7. Print Shop
  8. School Improvement Report
7.
OLD BUSINESS
 
None
8.
NEW BUSINESS
 
 
A. Approval of Leave Incentive Option
Discussion /Motion
After discussion I will seek approval of the Leave Incentive Option
 
B.  Approval of Entertainment Agreement with Complete
Motion 8.B.
I am seeking approval of the Entertainment Agreement with Complete for the DJ and music for Prom, which is scheduled to be held on April 21, 2012.
 
C.  Approval of Child Care Provider Agreement  with the Nebraska Health and Human Services System
Motion 8.C.
I am seeking approval of the Child Care Provider Agreement with the Nebraska Health and Human Services System for child care services provided by Kid’s Place
 
D.   Refinancing High School Bonds for Cost Savings
Motion
In order to refinance the high school general obligation bonds the Board needs to direct the Business Manager to solicit the school district’s credit rating from Moody’s.
 
E.   Approval of Financial Service Agreement with Piper Jaffray
Motion 8.E.
I am seeking approval of the Financial Service Agreement with Piper Jaffray to be our Financial Services Provider in refinancing the high school general obligation bonds.
 
F.   Approval of Board Policy 401.2 – Second Reading
Discussion/Motion
I am seeking discussion of Board Policy 401.2 – Selection of Licensed Personnel
Following discussion I will seek approval of the second reading of Board Policy 401.2.
 
G.   Approval of Mid-Term Graduates
Motion 8.G.
I am seeking approval of the Mid-Term Graduates pending completion of all requirements.
9.
ADJOURNMENT
Motion
NOTE:  After adjournment the Board will go into an exempt session – Negotiations strategies – per provisions of Chapter 20.17(3).
UPCOMING MEETINGS – January 23, 2012 – Board Work Session & Special Meeting – 103 Central, 3rd Floor February 13, 2012 – Regular Board Meeting – High School Media Center – 504 E. Sharp St.