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February 13, 2012 Public Hearing and Board Meeting Agenda

To:
All School Board Members
Voting Orders:
 
 
Dave Blum – At-Large ‘13
From:
Devin Embray, Superintendent
Henry Clark – At-Large ‘13
 
Ann Staiert – At-Large ‘13
Craig Patzer – At-Large ‘15
Theresa Romens – At-Large ‘15
 
Re:       Public Hearing – Monday, February 13, 2012 – 6:45 p.m. Regular Meeting – Monday, February 13, 2012 – 7:00 p.m.
  Glenwood Community High School – 504 East Sharp Street, Glenwood, Iowa
 
Public Hearing – 6:45 p.m.
1.
PLEDGE OF ALLEGIANCE
 
A. Call to Order
2.
B.   Public Hearing on 2012-2013 Proposed School Calendar
Discussion
Regular Meeting – 7:00 p.m.
1.
PLEDGE OF ALLEGIANCE
 
A. Call to Order
2.
SPOTLIGHT ON EDUCATION
 
A.
3.
FRIENDS OF EDUCATION
 
A.
4.
CONSIDERATION OF ACTION ON CONSENT ITEMS
 
 
A.  Approval of Minutes of the Work Session held on January 4, 2012, the Work Session held on January 9, 2012, the Regular Meeting held January 9, 2012, the Special Meeting and Work Session held on January 23, 2012, and the Super Board Meeting held on January 31, 2012.
Motion 4.A.
I am seeking approval of the minutes.
 
B.  Approval of agenda
Motion 4.B.
I am seeking approval of the agenda.
C.  Approval of Board Policies – Second Readings
Motion 4.C.
Second Readings:
POLICY #                                                                            POLICY NAME
  1. 404                   Staff Personnel Leave
  2. 404.1                Staff Personnel Family and Medical Leave
  3. 404.1R              Family and Medical Leave Regulations
  4. 404.1D              Family and Medical Leave Definitions
  5. 404.1N              Family and Medical Leave Notice
  6. 404.1RF            Family and Medical Leave Request Form
  7. 405                   Staff Personnel Reporting
  8. 405.1                Child Abuse Reporting
  9. 405.1R              Child Abuse Reporting Regulations
  10. 405.2                Allegations of Abuse of Students by School Employees
  11. 405.2R              Allegations of Abuse of Students by School Employees –                                   Regulations
  12. 405.3                Staff Personnel Complaints
  13. 702.3                Student School Transportation for Extracurricular Activities
  14. 803.1                Purchasing and Bidding
  15. 803.1E1            Checklist for Project Consideration
  16. 803.1E2            Purchasing and Bidding Flowchart
  17. 803.1R1            Process for Competitively Bidding Projects Costing Over                                     $125,000
  18. 805.8                Debt Management Policy
I am seeking approval of the above policies’ second readings.
D.  Approval of Board Policies – First Readings
Motion 4.D.
POLICY #                                                           POLICY NAME
  1. 406                    Staff Personnel Health and Safety
  2. 406.1                 Health and Safety
  3. 406.2                 Universal Precautions
  4. 406.3                 Substance-Free Workplace
  5. 406.4                 Use of Tobacco products by Employees
  6. 406.5                 Drug and Alcohol Testing of Personnel Operating District Vehicles
  7. 406.5R               Drug and Alcohol Testing of Personnel Operating District Vehicles Regulations
  8. 407                    Staff Personnel Use of District Property
  9. 407.1                 Staff Personnel Use of District Credit Cards
  10. 407.2                 Staff Personnel Use of Cell Phones
  11. 407.2AF             Staff Personnel Use of Cell Phones Acceptance Form
  12. 408                    Staff Personnel Conflicts of Interest
  13. 408.1                 Staff Personnel Conflicts of Interest
  14. 408.2                 Nepotism
  15. 408.3                 Gifts to Staff Personnel
  16. 408.4                 Political Activities of Staff Personnel
  17. 409                    Staff Personnel Records
  18. 409.1                 Staff Personnel Records
  19. 409.1R               Staff Personnel Records Regulations
  20. 500.10R             Student Attendance Regulations
  21. 500.16               Truancy
  22. 500.16R1           Truancy Regulations
  23. 500.16E1           Letter to Parent/Guardian(s) Regarding Attendance
I am seeking approval of the above policies’ first readings.
 
E.  NEW HIRES
 
Motion 4.E.
NAME ASSIGNMENT SALARY
Casey Borcyk Substitute Teacher $113 per day
Judy Isadore Substitute Associate (Print Shop) $9.29 per hour
Dana Jewett Admin Assistant to the Director of Finance - Payroll $13.25 per hour
Alison Neal Substitute Teacher $113 per day
A.J. Pruiss Assistant Boys Soccer Coach $3,080.00
Ethan Watkins Substitute Bus Associate $10.43 per hour
I am seeking approval of the above new hires.
F.  RESIGNATIONS
Motion 4.F.
 
 
 
 
 
NAME
ASSIGNMENT
EFFECTIVE DATE
Beverly Bare – Retirement
Special Education Teacher Associate
End of 2011-2012 School Yr.
ErnestLee Brent – Retirement
Special Education Teacher Associate
End of 2011-2012 School Yr.
Terri Cashatt
Substitute Bus Associate
December 7, 2011
Dan Dosen
High School Art Teacher
End of 2011-2012 School Yr.
Nancy Dashner – Retirement
Technology
End of 2011-2012 School Yr.
Lynnette Dunn – Retirement
Special Education Teacher
End of 2011-2012 School Yr.
Kelsey Henze
Middle School English Teacher
End of 2011-2012 School Yr.
Barbara Jones – Retirement
Bus Associate / Print Shop Associate
End of 2011-2012 School Yr.
Rita Narron – Retirement
Bus Driver
End of 2011-2012 School Yr.
Sharon Reid - Retirement
Special Education Teacher
End of 2011-2012 School Yr.
Rebecca Petty – Retirement
Middle School Vocal Music
End of 2011-2012 School Yr.
Andrew Schoening
Tech Assistant / Video Board
January 17, 2012
Mark Starner
Assistant High School Football Coach
End of 2011-2012 School Yr.
Jedd Taylor
Assistant High School Football Coach
End of 2011-2012 School Yr.
Carol Tedder – Retirement
Kindergarten Teacher
End of 2011-2012 School Yr.
I am seeking approval of the above resignation(s).  The employees designated as retiring are also requesting the leave incentive.  The coaching positions are contingent upon finding suitable replacements.
 
 
G. Open Enrollments    
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Savannah B.
Glenwood – Change in District of Residence
January 9, 2012
Kiley C.
Glenwood – Change in District of Residence
February 8, 2012
Benjamin H.
Glenwood – Change in District of Residence
January 26, 2012
Jessica M.
Lewis Central – Change in District of Residence
January 10, 2012
Brodie S. ( 2012-2013)
Glenwood – Kindergarten Student
January 30, 2012
I am seeking approval of the above open enrollment applications for Savannah B., Kiley C., Jessica M., and Brodie S. Due to being unable to provide the appropriate program for Benjamin H., I am requesting we deny this application.
H.  Approval of Financial Reports Motion 4.H.
1. Approval of Bills – Director Clark will have reviewed the bills
2. Vendor Report

3.  Board Report
I.  Fundraising Requests Motion 4.I.
 
 
 
GROUP
DESCRIPTION OF EVENT
PURPOSE
TARGET AMOUNT
DATES
Girls Basketball
Tshirt Sales
Awards, Plaques, Gameballs
$500
2/21/2012
Key Club
March Madness Dance
Make-A-Wish Iowa Foundation
$700
3/30/2012
 
Builders Club
 
March Madness Dance
Activity Night and American Heart Donation
 
$1,200
 
3/9/2012
FFA
Community Breakfast
Give back to the community
$0
2/25/2012
MS Student Council
Concession Stand
Common Area Furniture
$300
2/24/2012
Reach/SADD
Tip Night Pizza Ranch
Adopt a Troop/Speaker at HS
$1,000
3/5/2102
Marketing Class
Tshirt Sales
Furniture; Bleachers; Big Screen; Shades
$500
3/16/2012
Marketing Class
Merchandise Raffle
Library Needs; Bleachers
$350
3/16/2012
Marketing Class
50/50 Raffle
Library Needs; Bleachers
$400
3/16/2012
Marketing Class
Ticket Sales - Lancers
Televisions & Monitors
$1,500
3/16/2012
Marketing Class
Advertising Sales
Library Needs; Bleachers
$2,000
3/16/2012
I am seeking approval of the above fundraisers.
 
 
 

 

 

J. Out of State Travel
Motion 4.J.
ACTIVITY                                       DATE            DESTINATION             REQUESTED BY
Lewis & Clark Museum                  3/21/2012          Nebraska City, NE       Lynnette Dunn &                                                                                                                      Students
Math Olympiad Contest                  3/15/2012          Maryville, MO             Lori Carter/Craig                                                                                                                      Trager & Students
 
I am seeking approval of the above out-of-state trips.
 
K. Overnight Stay Requests
 
Motion 4.K.
 
 
 
ACTIVITY
REQUESTED BY
DATE
DESTINATION
State Leadership Conference
Janis Moore/FCCLA members
3/25-27/2012
Des Moines, Iowa
I am seeking approval of the above overnight stay requests
 
 
NAME OF GRANT
PURPOSE
AMOUNT
Mills County Community Foundation
Supplies and equipment to update two rooms and to meet safety standards and a Sheltering Kit to be a part of Kid’s Place emergency response plan.
$1,200
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5.      ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board
C. Presentations
6.      REPORTS
 
A. Building Administrator Reports
1.  High School
2.  Middle School
3.  West Elementary
4.  Northeast Elementary/Early Childhood Center
5. Building Bridges Learning Center
B. Activities Director Report
C. Kid’s Place Director’s Report
D. Technology Report
E. Food Service Report
F. Transportation/Building & Grounds Report
G. Print Shop
H. School Improvement Report
7.      OLD BUSINESS
 
None
8.      NEW BUSINESS
 
A. Presentation and Approval of Fiscal Year 2011 Audit                                                                                                                                    Motion 8.A.
A representative of Nolte, Cornman and Johnson will be here to present the Fiscal Year 2011 Audit.  After the presentation I will seek approval of the Fiscal Year 2011 Audit.
B. Approval of Approximately $9,000,000 General Obligation School Refunding Bonds, Series 2012
Approval of consideration of sealed bids opened and reviewed by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor, as well as approval of a Resolution Directing the Sale of approximately $9,000,000 in General Obligation School Refunding Bonds, Series 2012.
C.  Approval to terminate Wells Fargo as the District's Paying Agent
                              Motion 8.C.
I am seeking approval to terminate Wells Fargo as the District’s Paying Agent
D. Approval to hire Bankers Trust as the District's Paying Agent
                  Motion 8.D.
I am seeking approval to hire Bankers Trust as the District’s Paying Agent.
E.  Approval of Budget Guarantee Resolution                                       Motion 8.E.
I am seeking approval of the following resolution:  RESOLVED, that the Board of Directors of Glenwood Community School District will levy property tax for fiscal year 2012-2013 for the regular program budget adjustment as allowed under Section 257.14, Code of Iowa.
F.  Approval of 2012-2013 Proposed School Calendar
                      Motion 8.F.
I am seeking approval of the 2012-2013 Proposed School Calendar as presented.
 
G.  Approval of Practicum/Student Teaching Clinical Agreement with Kaplan Univ.
Motion 8.G.
I am seeking approval of the Practicum/Student Teaching Clinical Agreement with Kaplan University for placement of practicum and student teaching students.
 
H.  Approval of Student Teaching Agreement with Northwest Missouri State Univ.
Motion 8.H.
I am seeking approval of the Student Teaching Agreement with Northwest Missouri State University for the Fall 2012 Semester.
 
I.  Approval of Agreement with Distributed Website Corporation for Activity Scheduler.
Motion 8.I.
I am seeking approval of the Agreement with Distributed Website Corporation for rSchoolToday Activity Scheduler.
 
J. Approval of Application for Renewal of Cooperative Program Agreement
Motion 8.J.
I am seeking approval of the Renewal of Cooperative Program Agreement with Lewis Central, Atlantic and Red Oak for Boys Swimming at Lewis Central.
 
K. Approval of Board Goals
Motion 8.K.
I am seeking approval of the Board Goals.
9.
ADJOURNMENT
Motion
NOTE: After adjournment the Board will go into an exempt session –Negotiations strategies – per provisions of Chapter 20.17(3).
UPCOMING MEETINGS – Work Session/Special Meeting – February 27, 2012 / Regular Meeting, March 12, 2012