Proud Past, Successful Present, Growing Future
Devin Embray - Superintendent Tim Reinert - Director of Finance
103 Central, Suite 300 * Glenwood, IA 51534 * 712-527-9034 * Fax 712-527-4287
November 5, 2021
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To: |
All School Board Members |
Voting Order: |
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Greg Schultz - At-Large ‘21 |
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From: |
Devin Embray, Superintendent |
Ann Staiert - At-Large ‘21 |
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Elizabeth Richardson - At-Large ‘21 |
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Tim Becker - At-Large ‘23 |
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Curt Becker - At-Large ‘23 |
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Re: Regular Meeting - Monday, November 8, 2021 - 7:00 p.m.
Central Office - Large Conference Room
103 Central, 3rd Floor, Glenwood
1.PLEDGE OF ALLEGIANCE
- Call to Order
2.SPOTLIGHT ON EDUCATION
- None
3.FRIENDS OF EDUCATION
- None
4.CONSIDERATION OF ACTION ON CONSENT ITEMS
- Approval of Minutes
- Approval of Agenda
- Approval of Board Policies - Second Readings
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POLICY # |
DESCRIPTION |
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304.1 |
OTHER ADMINISTRATIVE PERSONNEL – POSITIONS |
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304.2 |
OTHER ADMINISTRATIVE PERSONNEL - QUALIFICATIONS |
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304.3 |
OTHER ADMINISTRATIVE PERSONNEL - APPOINTMENT |
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304.4 |
OTHER ADMINISTRATIVE PERSONNEL - FUNCTIONS |
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304.5 |
OTHER ADMINISTRATIVE PERSONNEL - EVALUATION |
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305 |
ADMINISTRATIVE CABINET |
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306.1 |
ADMINISTRATIVE TEAM |
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306.2 |
ADMINISTRATIVE STRUCTURE |
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306.3 |
MANAGEMENT’S NEGOTIATING |
D. Approval of Board Policies - First Readings
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POLICY # |
DESCRIPTION |
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307.1 |
ADMINISTRATIVE PERSONNEL EMPLOYMENT - INDIVIDUAL CONTRACTS |
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308 |
COMMUNICATION CHANNELS |
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401.1 |
DEFINITION OF LICENSED PERSONNEL |
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401.2 |
SELECTION OF LICENSED PERSONNEL |
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401.3 |
LICENSURE REQUIREMENTS |
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401.5 |
EVALUATION OF LICENSED PERSONNEL |
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401.6 |
RESIGNATION OF LICENSED PERSONNEL |
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401.7 |
2012-2013, 2013-2014, AND 2014-2015 LEAVE INCENTIVE OF LICENSED STAFF |
E. New Hires - Contingent upon completion of pre-employment requirements and favorable background check results
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NAME |
POSITION |
SALARY |
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Stacy Adkins |
Child Care Associate @ Kid’s Place Daycare |
$10.02 per hour |
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Sarah Joyce |
Certified Substitute Teacher |
$165 per day |
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Natalie Mannen |
Substitute Food Service Worker |
$10.58 per hour |
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Kimberly May |
Addition of Mid-Day Suburban Route |
$38.75 per route |
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Stephanie Patzer |
10th-12th Individual Speech |
$1,995 |
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Candy Sibbitt |
Substitute Suburban Driver |
$38.75 per route |
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Samantha Teegarden |
Food Service Worker |
$11.58 per hour |
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Brittnee White |
Authorized Substitute Teacher |
$155 per day |
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Ayla Yates |
Special Education Associate - Level ⅔ BD |
$11.14 per hour |
F. Transfers
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NAME |
FROM / TO |
WAGE |
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Mary (Bailey) Elliott |
From General Education Associate to Building Secretary @ Northeast |
$13.50 per hour |
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Michelle Fisher |
From Assistant Middle School Kitchen Manager to Middle School Kitchen Manager |
$14.00 per hour |
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Paige Ryks |
From Child Care Associate @ Kid’s Place to Special Education Teacher Associate - Level I |
$10.14 per hour |
G. Separation from District - Coaching positions are contingent upon finding a suitable replacement
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NAME |
POSITION |
REASON |
DATE |
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Dan Jones |
Substitute Teacher |
Resignation |
October 11, 2021 |
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Kristin Lappala |
Building Secretary |
Resignation |
November 4, 2021 |
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Julia Parks |
Middle School Kitchen Manager |
Resignation |
October 26, 2021 |
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Stacie Teegarden |
Special Education Teacher Associate |
Termination |
November 8, 2021 |
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NAME |
DISTRICT REQUESTED |
REASON |
RESIDENT DISTRICT |
APPROVE OR DENY |
FUNDED |
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Ashton D. |
Fremont-Mills |
Family move |
Glenwood |
Approve |
Yes |
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Carson H. |
Glenwood |
Family move |
Council Bluffs |
Approve |
Yes |
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Liam H. |
Glenwood |
Family move |
Council Bluffs |
Approve |
Yes |
- Approval of Financial Reports
- Approval of Bills - Director Tim Becker will have reviewed the bills
- Approval of Additional Bills
- Board Financial Reports
- Estimated Line Item Budget Report
- General Ledger Balance Report
J. Fundraising Requests
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GROUP |
DESCRIPTION |
PURPOSE |
AMOUNT |
DATES |
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MS Student Council |
MS Activity Night |
Raise money for future events hosted by the student council. |
AMAP |
November 12, 2021 |
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National Honor Society |
Glenwood’s Got Talent Showcase |
Money collected from admissions would be used for chapter supplies, dues, etc. |
AMAP |
TBD (Feb or Mar ’22) |
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HS Student Council |
Volleybro Tournament |
School improvement and rewards for student success (candy, small prizes) |
$500 |
November 21, 2021 |
K. Out of State and Overnight Travel
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REQUESTED BY |
ACTIVITY |
DESTINATION |
DEPARTURE DATE |
RETURN DATE |
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Katie Larsen |
Iowa Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
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Marissa Klindt |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
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Mark Starner |
Track Coaches Clinic in Ames |
Ames, IA |
12/3/2021 |
12/4/2021 |
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Katie Wilson |
Iowa Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
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John Huey |
Coaching clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
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Ben Haynes |
Iowa Track & Field Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
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Chris Visser |
Track Clinic |
Ames - IA |
12/3/2021 |
12/4/2021 |
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Brian Stanley |
Track Coaches Clinic in Ames |
Ames, IA |
12/3/2021 |
12/4/2021 |
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Cheri Maxwell |
State Dance Competition |
Des Moines, IA |
12/2/2021 |
12/4/2021 |
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Alex Williams |
Track Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
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Kevin Kilpatrick |
All-State Chorus |
Ames, IA |
11/18/2021 |
11/20/2021 |
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David Clark |
All-State Music Festival |
Ames, IA. |
11/18/2021 |
11/20/2021 |
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David Clark |
ISDTA State Championships - To compete with Winter Guards across the state and give the guard an opportunity to experience indoor guard competitions. |
Des Moines, IA |
12/2/2021 |
12/3/2021 |
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Jordan Bueltel |
Iowa Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
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Michelle Millar |
Iowa School Counselor Conference |
Des Moines, IA |
11/14/2021 |
11/16/2021 |
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Devin Embray |
IASB Convention |
Des Moines, IA |
11/17/2021 |
11/18/2021 |
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Tim Reinert |
IASB Convention |
Des Moines, IA |
11/17/2021 |
11/18/2021 |
L. Grant Requests
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NAME |
PURPOSE |
AMOUNT |
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Boost 4 Families |
Improvement of child care center, staff support training, curriculum, support & classroom improvements and equipment. |
$7,500 |
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Reach for the Stars |
Quality improvement of materials to improve the program for environmental rating scale. |
$1,500 |
M. Curriculum
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CONTENT |
DRAFT/FINAL |
SCHOOL YEAR |
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None |
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5. ANNOUNCEMENTS AND COMMUNICATIONS
- Comments from Public
- Comments from Board of Education
- Legislative Update
- Legislative Forums Schedule
- Legislative Contacts
- Presentations - John Dean will speak regarding scholarships
- COVID Update
6. REPORTS -
- Building Administrator Report
- Special Education Report
E. Kid’s Place Report Newsletter
H. Transportation / Building & Grounds Report
7.OLD BUSINESS
- None
8.NEW BUSINESS FOR CURRENT BOARD
Tim will go over the financial accounting for FY21 with the current Board and I will then seek approval of the financial accounting for FY21.
B. Review Tentative Election Results
- Acceptance of Tentative Canvass Motion
I am seeking approval of the canvassing of the election pending approval by the Mills County Board of Supervisors.
9. ADJOURNMENT SINE DIE Motion
10. ANNUAL REORGANIZATIONAL MEETING
(The Board Secretary will call the meeting to order and will chair this portion of the meeting)
- Install Newly-elected Board Members
- Administer Oath: Matt Portrey, Elizabeth Richardson, and John J. Zak, IV.
- Election of Officers
- President
Ballots will be distributed to the Board Members to vote for President of the School Board for 2021-2022. Members must sign the ballots so the votes can
be recorded. A majority of those voting is necessary to elect. The oath of office will be administered to the new Board President.
Tim will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.
2. Vice-President
Ballots will be distributed to the Board Members to vote for Vice-President of the School Board for 2021-2022. Members must sign the ballots so the votes can be recorded. A majority of those voting is necessary to elect. The oath of office will be administered to the new Board Vice-President.
Tim will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.
C. Set regular meeting dates, times and places for 2021-2022 Motion
Presently the Board meets for their regular meetings on the second Monday of the month at 7:00 p.m., and for their work sessions on the fourth Monday of the month at 6:00 p.m.
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PROPOSED DATE |
TYPE OF MEETING |
PROPOSED SITE |
POSSIBLE CONFLICTS |
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November 22, 2021 |
Work Session |
103 Central, 3rd Floor |
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December 13, 2021 |
Regular Meeting |
103 Central, 3rd Floor |
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No December Work Session |
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103 Central, 3rd Floor |
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January 10, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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January 24, 2022 |
Work Session |
103 Central, 3rd Floor |
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February 14, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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February 28, 2022 |
Work Session |
103 Central, 3rd Floor |
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March 14, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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March 28, 2022 |
Work Session |
103 Central, 3rd Floor |
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April 11, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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April 25, 2022 |
Work Session |
103 Central, 3rd Floor |
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May 9, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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May 23, 2022 |
Work Session |
103 Central, 3rd Floor |
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June 13, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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June 27, 2022 |
Work Session |
103 Central, 3rd Floor |
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July 11, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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July 25, 2022 |
Work Session |
103 Central, 3rd Floor |
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August 8, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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August 22, 2022 |
Work Session |
103 Central, 3rd Floor |
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September 12, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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September 26, 2022 |
Work Session |
103 Central, 3rd Floor |
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October 10, 2022 |
Regular Meeting |
103 Central, 3rd Floor |
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October 24, 2022 |
Work Session |
103 Central, 3rd Floor |
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D. Appointments / Assignments for 2020-2021 Motion
- Mills County Conference Board - Currently Curt Becker/Greg Schultz
- Empowerment Board - Currently Ann Staiert
- Buildings / Grounds and Transportation - Currently Greg Schultz
- IASB Delegate - Currently Curt Becker
- CCC Committee - Currently Elizabeth Richardson
- Wellness Committee - Currently Ann Staiert
- Review of Bills - Currently revolves each month in alphabetical order
- Technology Committee - Currently Tim Becker
- Glenwood Community School Foundation - Currently Elizabeth Richardson
- Super Board Representative - Currently Tim Becker
E. Appointment of Business Manager / Board Secretary Motion
I am seeking approval to reappoint Tim Reinert as the District’s Business Manager / Board Secretary. The Board President will administer the oath.
F. Approval of Official Publication Motion
I am seeking approval to appoint the Opinion-Tribune as the school district’s official publication .
G. Approval of Legal Counsel Motion
I am seeking approval to appoint the firm of Lynch Dallas, P.C. as legal counsel for the school district.
H. Approval of Bank Depositories and Limits Motion
I am seeking approval of the following bank depositories and limits:
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Name of Depository |
Location |
Maximum Deposit |
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Glenwood State Bank |
Glenwood, IA |
$15,000,000.00 |
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ISJIT |
Naperville, IL (managed) |
$15,000,000.00 |
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First National Bank |
Glenwood, IA |
$ 5,200,000.00 |
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American National Bank |
Council Bluffs, IA |
$ 80,050.00 |
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11. |
NEW BUSINESS A. Approval of Early Notification Incentive In an effort to attract and be accessible to the most qualified candidate pool, we are seeking board approval of an early notification incentive. |
Motion |
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B. Approval of Iowa Local Government Risk Pool Commission (“28E”) Natural Gas Program Participation Agreement Memo Attachments |
Motion |
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I am seeking approval of the Participation Agreement.
12. ADJOURNMENT Motion
Upcoming Meetings & Events:
Regular Board Meeting Monday, November 8, 2021 - 7:00 p.m. Central Office Conf. Room
103 Central, 3rd Floor Glenwood, IA 51534
Board Work Session Monday, November 22, 2021 - 6:00 p.m. Central Office Conf. Room
103 Central, 3rd Floor Glenwood, IA 51534
Regular Board Meeting Monday, December 13, 2021 - 7:00 p.m. Central Office Conf. Room
103 Central, 3rd Floor Glenwood, IA 51534
NO BOARD WORK SESSION IN DECEMBER
