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April 4, 2016 Board Meeting Agenda

Proud Past, Successful Present, Growing Future
Devin Embray ­ Superintendent            Kristi Buman ­ Director of Finance
103 Central, Suite 300 * Glenwood, IA 51534 * 712­527­9034 * Fax 712­527­4287
April 1, 2016
 
To:
All School Board Members
Voting Order:
 
 
Dave Blum ­ At­Large ‘17
From:
Devin Embray, Superintendent
Michelle Bahr­ At­Large ‘17
 
Ann Staiert ­ At­Large ‘17
Curt Becker At­Large ‘19
Theresa Romens ­ At­Large ‘19
 
Re:        Public Hearing regarding 2016­2017 Budget & Budget Amendment Monday, April 4, 2016 ­ 5:00 p.m.
             Glenwood Comm. High School Media Center ­ 504 East Sharp Street, Glenwood
 
              Regular Meeting ­ Monday, April 4, 2016 ­ 5:15 p.m.
              Glenwood Comm. High School Media Center ­ 504 East Sharp Street, Glenwood
 
 
1. PLEDGE OF ALLEGIANCE
A. Call to Order
 
2. SPOTLIGHT ON EDUCATION
A, We will be recognizing the students who qualified for the Iowa Vocal Jazz Championships.
 
3. FRIENDS OF EDUCATION
A. We will be presenting a Friends of Education Certificate to Jim Hughes, for his generous donation of equipment to help with the seeding of the Hershey Avenue Property. We will also be presenting a Friends of Education Certificate to Wilma Kelly for volunteering in the West Elementary Media Center.
 
4. CONSIDERATION OF ACTION ON CONSENT ITEM
A. Approval of Minutes
1. Regular Board Meeting ­ March 14, 2016
2. Special Meeting ­ March 17, 2016
3. Special Meeting & Work Session ­ March 28, 2016
B. Approval of Agenda
C. Approval of Board Policies­ Second Readings
POLICY #
DESCRIPTION
201.4
Elections to the Board
201.6
Oath of Office, Board Members
201.7
Term of Office of Board Members
201.8
Organization of the Board
201.9
Board Vacancies
500.8
Shared Time / Dual Enrolled Students
500.9
Home School Assistance Program / Competent Private Instruction Options
500.11
Compulsory Attendance
502.6
Student Participation in Non­School Sponsored Activities
601.2
School Day
802.4
Investments
1003.3E1
Community Use of School Facilities
1003.3E3
Glenwood Community School District Facility Use Agreement
1003.3E4
Glenwood Community School District Use of School District Facilities and Equipment Indemnity and Liability Insurance Agreement
D. Approval of Board Policies­ First Readings
POLICY #
DESCRIPTION
104.1
Equal Opportunity and Non­Discrimination, Non­Harassment, Non­Retaliation
104.1E1
Equal Opportunity and Non­Discrimination , Non­Harassment, Non­Retaliation Notice
104.1R1
Grievance Procedures
104.1E2
Grievance Filing Form
104.1E3
Grievance Documentation Form
104.2
Anti­Bullying and Anti Harassment Policy
104.2CF
Anti­Bullying and Anti Harassment Complaint Form
104.2WF
Anti­Bullying and Anti­Harassment Witness Form
104.2P
Anti­Bullying and Anti­Harassment Investigation Procedures
104.3
Annual Notice of Nondiscrimination and Continuous Notice of Nondiscrimination (New Policy)
500.17
Equal Education Opportunity
500.18
Equal Educational Opportunity Program
602.5
Career Education
602.13
Multicultural/Gender Fair Education
E, New Hires
NAME
POSITION
SALARY
Ryan Koch
Assistant Boys Soccer
$3,500
F. Transfers
NAME
FROM/TO
WAGE
Amanda Cowell
From Fifth Grade to Fourth Grade
Same
Carie Finnegan
From Kindergarten to First Grade
Same
Callie Ohm
From Fourth Grade to Third Grade
Same
Karen Sinner
From Transitional Kindergarten to First Grade
Same
G. Separation from District
NAME
POSITION
REASON
DATE
Sue Courtier
Teacher
Resignation
End of the 2015­2016 SY
Tracey Frazee
Substitute Teacher
Resignation
End of the 2015­2016 SY
Janet Kocher
Food Service Assistant Manager / Cook
Resignation
April 15, 2016 or longer if house does not sell
Michael Pratt
Lead Custodian
Resignation
April 1, 2016
Paige Sowers
Teacher
Resignation
End of the 2015­2016 SY
H. Open Enrollments
NAME
DISTRICT REQUESTED
REASON
Sophia B.
Lewis Central Community School District
 
Olive L.
Treynor Community School District
Kindergarten student; siblings attend Treynor.
Gabrielle M.
Lewis Central Community School District
 
Garrett M.
Lewis Central Community School District
 
Brayden T.
Glenwood Community School District
Kindergarten student
I. Approval of Financial Reports
1. Approval of Bills ­ Director Blum will have reviewed the bills
A. Approval of Additional Bills
2. Board Financial Reports
A. Estimated Line Item Budget Report
B. General Ledger Balance Report
J. Fundraising Requests
GROUP
DESCRIPTION
PURPOSE
AMOUNT
DATES
Cheerleaders
Cheer Skills Camp for 2016­17 6th­8th Graders
2016­17 Season Expenses ­ Poms, Paint/Paper Homecoming Supplies, Cheer Program IPOD, Year End Tryouts / Banquet Items
$250­$500
May 14, 15,
18, 2016
Cheeerleaders
Car Wash @ Scott Barrett Auto
2016­17 Expenses: Cheer Gear (shirts/shorts), individual team member expenses
$150­$300
June 11, 2016
Cheerleaders
Car Wash @ Scott Barrett Auto
2016­17 Expenses: Cheer Gear (shirts/shorts), individual team member expenses
$150­$300
July 9, 2016
Cheerleaders
Car Wash @ Jim Hughes Real Estate
2016­17 Expenses: Cheer Gear (shirts/shorts), individual team member expenses
$150­$300
August 20,
2016
K. Out of State and Overnight Travel
ACTIVITY
DATE(S)
 
DESTINATION
REQUESTED BY
IASBO
3/30/2016
3/31/2016
Ames, IA
Kristi Buman
Curriculum Leadership Conference
4/21/2016
4/22/2016
Des Moines, IA
Vicky Wood
IA ASCD Leadership Conference
4/21/2016
4/22/2016
Des Moines, IA
Melanie Howard
ASCD Leadership Conference
4/21/2016
4/22/2016
Des Moines, IA
Kathi Krzycki
Title I Conference
 
 
6/27/2016
 
 
6/29/2016
 
Ames, IA
 
Meg Schroeder
 
All Stars
 
 
3/25/2016
 
 
3/26/2016
 
Dallas Grime
s
Dixie Thomas
 
 
Horse Evaluation CDE FFA
 
 
Ellsworth CC Ellsworth, IA
 
 
Jessica Miller
 
5/11/2016
 
 
5/12/2016
 
ASCD Leadership: Differentiation
 
 
4/21/2016
 
 
4/22/2016
 
Des Moines, IA
 
Colleen Confer
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
L. Grant Requests
NAME
PURPOSE
AMOUNT
CACFP Mini Grants
Supplies & equipment to construct a children’s garden. The garden would encourage physical activity, teach responsibility & give a sense of accomplishment.
$250
5. ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board of Education
C. Legislative Update ­ Legislative Forums Schedule
                                           Legislative Contacts
D. Presentations ­ K­5 PLC Facilitators will have a presentation.
6. REPORTS
A. Building Administrator Reports ­
1. High School
2. Middle School
3. West Elementary
4. Northeast Elementary
B. Special Education Report
C. Activities Director Report
D. Kid’s Place Report
E. Technology Report
F. Food Service Report
G. Transportation/Buildings & Grounds Report
H. Print Shop Report
7. OLD BUSINESS
A. None
8. NEW BUSINESS
A. Approval of Budget Amendment                                                                                                                        Motion
I am seeking approval to amend the current 2015­2016 budget as published.​ The district will over spend the budget in the category total "other expenditures." There will be no increase in taxes due to the budget amendment.
B.
I am seeking approval of the proposed budget FY17 school year as published.
Motion
C.
Approval of Staff Handbook Revisions for 2016­2017
I am seeking approval of the revisions presented for 2016­2017:
High School ­ Updates & Handbook Middle School ­ Updates & Handbook
Elementary (K­5) ­ Updates & Handbook ­ Mrs. Crowl and
Mrs. Wickham would like to give Mrs. Herron a chance to review the Staff Handbook prior to making revisions. Staff updates, the new calendar and policy changes will be included.
Motion
D.
I am seeking approval of the Agreement with the University of Northern Iowa for student teaching placements.
Motion
E.
I am seeking approval of the Agreement with South Dakota State University for student teaching placements.
Motion
F.
I am seeking approval of the Agreement with Nishna Productions, Inc. to prepare students for successful transition to adulthood by providing them with employment­related opportunities.
Motion
G.
I am seeking approval of the Agreement with Family Connections, Inc. for the purpose of providing therapy in­school to District students who are referred.
Motion
H. 
Approval of Engineering Design for Asphalt Project KPE Proposal                        Olmsted & Perry Proposal
I am seeking approval of the proposal from Olmsted & Perry Consulting
Engineers Inc. for the design and construction services on the District’s asphalt projects.
Motion
I.
I am seeking approval of the Agreement with Mark J. Becker & Assoc. for their Benefit Compliance Program, which is consulting on ACA and other benefit laws.
Motion
J.
Discussion and possible action regarding having students return for
Discussion/
 
classes on May 31, 2016
Motion
9. ADJOURNMENT                                                                                              Motion
 
Upcoming Meetings:    
 
April 4, 2016 ­ Regular Board Meeting
April 18, 2016 ­ Board Work Session
April 20, 2016 ­ Leadership for Student Learning ­ Regional Board Governance Workshop ­ Red Oak
5:30 (light meal) 6:00 ­ 8:30 p.m. (Workshop)
Please contact Debbie if you would like to attend.