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June 13, 2016 Board Meeting Agenda

Proud Past, Successful Present, Growing Future
Devin Embray ­ Superintendent            Kristi Buman ­ Director of Finance
103 Central, Suite 300 * Glenwood, IA 51534 * 712­527­9034 * Fax 712­527­4287
 
June 10, 2016
 
To:
All School Board Members
Voting Order:
 
 
Greg Schultz ­ At­-Large ‘17
From:
Devin Embray, Superintendent
Michelle Bahr­ At-­Large ‘17
 
Ann Staiert ­ At-­Large ‘17
Curt Becker At-­Large ‘19
Theresa Romens ­ At-­Large ‘19
 
 
Re:       Regular Meeting ­ Monday, June 13, 2016 ­ 7:00 p.m.
Glenwood Comm. High School Media Center ­ 504 East Sharp Street, Glenwood
  1. PLEDGE OF ALLEGIANCE
    1. Call to Order
 
2. SPOTLIGHT ON EDUCATION
  1. We will recognize the Tennis Team and those members who qualified for State Doubles and State Tennis. Congratulations!
3. FRIENDS OF EDUCATION
A.
 
4. CONSIDERATION OF ACTION ON CONSENT ITEMS
  1. Approval of Minutes
  1. Approval of Agenda
  1. Approval of Board Policies­ Second Readings
POLICY #
DESCRIPTION
202.1
Code of Ethics of the Board of Directors
202.2
President of the Board
202.3
Vice President of the Board
202.4
Secretary and Treasurer of the Board
202.5
Individual Board Members
203.1
Development of Policy
203.2
Adoption of Policy
203.3
Review and Revision of Policy
203.4
Dissemination of Policy
203.5
Administration in Absence of Policy
203.6
Development, Monitoring and Enforcement of Administrative Regulations
203.7
Standing Committees of the Board
203.8
Temporary Committees of the Board
603.1R
Curriculum Regulations for Glenwood Community School District
  1. Approval of Board Policies­ First Readings
POLICY #
DESCRIPTION
203.9
Citizens’ Advisory Committees
203.10
Legal Counsel
203.11
Conflicts of Interest of Board Members
203.12
Gifts to Board Members
204
Meetings of the Board
204.1
Open Meetings
204.2
Regular Board Meetings
204.3
Special Board Meetings
204.4
Closed Sessions of the Board
NAME
POSITION
SALARY
Katy Bowen
Head High School Girls Basketball Coach
$5,250.00
Jennifer Buckingham
Teacher ­ Middle School Vocal Music
$53,821.00 ­ Contingent upon receipt and review of official transcripts, and favorable background check results.
Erika Dukes
Teacher ­ Middle School Special Education Level I
$38,791 ­ Contingent upon receipt of Iowa Teaching License, receipt and review of official transcripts, and favorable background check results.
Nick Embray
Summer Mower / Grounds Maintenance
$9.62 per hour
Jennifer Horner
Teacher ­ High School Spanish
$39,741.00 ­ Contingent upon receipt and review of official transcripts, and favorable background check results. Plus
$1,000 signing bonus for hard to fill position.
Robin Hunt
Rambler Newspaper Sponsor
$1,250.00
Alex Williams
Junior Class Sponsor
$2,000.00
NAME
FROM/TO
WAGE
Andrea Morrison
PK Special Education Associate to Preschool Program Associate
 
Annie Rupe
From Child Care Associate to Lead Teacher @ Kid’s Place
$9.77 per hour
Paula Wetterlund
From Special Education Teacher Associate to Lead Teacher @ Kid’s Place
$9.77 per hour
NAME
POSITION
REASON
DATE
Parker Baker
Child Care Associate
Resignation
June 2, 2015
Kelli Berke
Director of School Improvement & Special Education
Resignation
June 30, 2016
Miah Copley
Bus Driver
Resignation
May 27, 2016
Marcella Dunn
Teacher ­ Middle School Vocal Music
Resignation
End of 2015­2016 SY
Carol Fisher
Teacher ­ 7th Gr. English Language/Arts
Resignation
June 7, 2016
Ryan Koch
Assistant Boys Soccer Coach
Resignation
May 27, 2016
Courtney Magnussen
Child Care Associate @ Kid’s Place
Resignation
July 10, 2015
Tori Pontow
Child Care Associate @ Kid’s Place
Resignation
May 18, 2016
Rebecca Ruth
7th Grade Head Girls Basketball Coach
Resignation
End of 2015­2016 SY
Patrice Terry
Special Education Teacher Associate
Resignation
End of 2015­2016 SY
Dixie Teten
Special Education Teacher Associate
Resignation
May 27, 2016
Samantha Tillman
Child Care Associate @ Kid’s Place
Quit
November 25, 2015
Shelby Williams
Lead Teacher @ Kid’s Place
Resignation
May 27, 2016
NAME
DISTRICT REQUESTED
REASON
Dion B.
Lewis Central Community School District
Change in District of Residence
Grace D.
Lewis Central Community School District
Kindergarten Student / Sibling attends LC
Nathan H.
Fremont ­Mills Community School District
Change in District of Residence
Jayden L.
Glenwood Community School District
Change in District of Residence
Lane R.
Fremont­Mills Community School District
Change in District of Residence
  1. Approval of Financial Reports
    1. Approval of Bills ­ Director Schultz will have reviewed the bills
      1. Approval of Additional Bills
    2. Board Financial Reports
      1. Estimated Line Item Budget Report
      2. General Ledger Balance Report
  1. Fundraising Requests
GROUP
DESCRIPTION
PURPOSE
AMOUNT
DATES
HS Band
Great American ­ Frozen Foods
SWIHMB trip
AMAP
8/8­8/18/16
HS Band
SWIHMB Guard Camp
SWIHMB trip
AMAP
8/1­9/1/16
HS Band
Homecoming SWAG sale
SWIHMB trip
AMAP
9/30­9/31/16
HS Band
Pizza Card Sales
SWIHMB trip
AMAP
7/1­10/1/16
HS Band
Surprise Toilet & removal
SWIHMB trip
AMAP
6/1­8/23/16
HS Band
Band Performance @ RAGBRAI
SWIHMB trip
AMAP
7/22­8/1/16
HS Band
Pancake Feed or Spaghetti Luncheon
SWIHMB trip
AMAP
7/22­8/1/16
FCCLA
Soccer Concessions
National Convention
AMAP
March­May, 2016
  1. Out of State and Overnight Travel
ACTIVITY
DATE(S)
 
DESTINATION
REQUESTED BY
None
 
 
 
 
  1. Grant Requests
NAME
PURPOSE
AMOUNT
None
 
 
 
5.  ANNOUNCEMENTS AND COMMUNICATIONS
  1. Comments from Public
  2. Comments from Board of Education; Report on Progress on Board Goals;    Student Achievement
  4. Presentations ­ Heidi Stanley will present a Program Evaluation for the TAG Program  Kelli Berke will present on the Board Goal related to Student Achievement   Learning Environment Action Plan  Science Action Plan Math Action Plan   Reading Action Plan
6.   REPORTS
  1. Building Administrator Reports ­
  2. Special Education Report
 
7.   OLD BUSINESS
  1. None
8.   NEW BUSINESS
  1. Election of Vice President                                                                                                                        Motion
Ballots will be distributed to the Board Members to vote for Vice­President of the School Board for the 2016­2017 school year due to the resignation of Dave Blum. Members must sign the ballots so the votes can be recorded. A majority of those voting is necessary to elect. The oath of office will be administered to the new Board Vice­President. Kristi will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.
 
  1. Approval of Contract with Curriculum Leadership Institute                                                                                                                        Motion
I am seeking approval of the contract with CLI for the 2016­-2017 school year. We are requesting service in the areas of curriculum critique as well as consultation on issues pertaining to the process. This is still considered a bridge contract.
 
  1. Approval of Curriculum for the following areas:                                                                                                                        Motion
I am seeking approval of the Curriculum for 6­12 Science, Middle School English/Language Arts, K­12 Guidance and Music/Band. There are more curriculums to come before the board in July and August. We just wanted​ to give the board some time in between them so it is not so overwhelming to read.
  1. Approval of Food Service Meal Prices for 2016­2017                                                              Motion
I am seeking approval to increase student lunch prices ten cents, student breakfast prices five cents, and adult lunch prices will increase to $3.45. Milk prices will remain the same.
 
 
E.
I am seeking approval of the Warewash bid from Omaha Paper. They
will be providing the cleaning supplies for our kitchens this upcoming year.
Motion
F.
I am seeking approval of the Agreement between the Food Service Department and Kid’s Place Daycare to provide meals (breakfast and lunch) during the 2016­2017 school year.
Motion
G.
I am seeking approval of the contract with Bella Terre as the venue for Prom 2017, at a cost of $5,400.
Motion
H.
I am seeking approval of the incentive pay for administrators
Motion
I.
I am seeking approval of the negotiated contract with the bus drivers union. It is a multi­year contract covering 2016­2017, 2017­2018, and 2018­2019.
Motion
J.
Approval of Directors/Administrators Salaries & Benefits for 2016­2017 I am seeking approval of a 3.5% percent total package increase for the Directors and Administrators for the 2016­2017 school year.
Motion
K.
I am seeking approval of the contract with Storyteller Communications LLC for the 2016­2017 school year. The contract, as well as the End of Year Report is linked for your review. This contract provides for up to 10 hours per week flexible in the area of our social media applications and printed material.
Motion
  1. Approval of New Curriculum Coordinating Council Members & Vice Chair       Motion
I am seeking approval of the following new CCC members: Deena Parrish, Carlos Lopez­Ruiz, John Bueltel, and Autumn Clemmer.
I am also seeking approval to appoint Heidi Stanley as the Vice Chair person.
  1. Approval of Addendum to Contract with Spiral Communications                       Motion
I am seeking approval of the Addendum to our Contract with Spiral Communications for technical support beginning December 15, 2015 and continuing for 19 months.
  1. Approval of Agreement with Project Lead the Way                                            Motion
I am seeking approval of the Agreement with Project Lead the Way. This is our standard contract with PLTW to do all the programs we are doing currently. Those include Gateway to technology at MS; Engineering Strand, BioMedical Strand, Computer Information Strand at the High School.
 
O.
I am seeking approval of the Service Agreement with Nishna Productions, Inc. to provide employment related services in the areas of Career Exploration and Job Coaching upon placement.
Motion
P.
I am seeking approval of the Audit Proposal and Agreement from Nolte, Cornman & Johnson, P.C. to perform the district’s audit for the years ending June 30, 2016, June 30, 2017, and June 30, 2018.
Motion
Q.
I am seeking approval of the proposal from McMullen Ford for a new four passenger vehicle. Including the trade in of a 2012 Ford Fusion, the
2016 Ford Edge would be a total of $26,390. The proposal from Woodhouse is also linked.
Motion
R.
 I am seeking approval of the low bid from Elkhorn Valley Contractors,   LLC, In the amount of $107,887.56, contingent upon obtaining authorization 
to perform work in the State of Iowa. Should Elkhorn Valley Contractors, LLC fail to receive authorization, my recommendation 
would be to disqualify them and recommend the second place bidder, Tab Construction, in the amount of $108,655. 
The work is for the parking lot and access improvements at West Elementary.
Motion
S.
I am seeking approval of one additional revision to the Middle School Handbook for 2016­2017 regarding school permits.
Motion
T.
School Improvement Director/Special Education Director
I would like to update the board on the current position and the job responsibilities moving forward.
Discussion
U.
Closed Session              (Roll Call Vote)
Motion
“I move that we hold a Closed Session as provided in section 21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session.”
 
V.
Return to Open Session
(Roll Call Vote)
 
 
W.
1. Possible action
 
ADJOURNMENT
 
 
Motion
 
 
UPCOMING MEETINGS:         Monday, June 13, 2016 ­ Regular Board Meeting ­ 7:00 p.m.
Glenwood High School Media Center
 
Monday, June 27, 2016 ­ Work Session ­ 6:00 p.m. Central Office, 103 Central, Third Floor