Glenwood Community School District Regular Meeting of the Board of Directors
Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534Zoom Call – Due to Inclement Weather
Monday January 8, 2024
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Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart, and Tony Winton
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Approval of Agenda – J Zak made a motion to approve the agenda with modification. K Stewart seconded the motion. All voted “aye”. Motion Carried
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Spotlight on Education - None
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Friends of Education - None
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Consideration of Action on Consent Items – K Stewart made a motion to approve the consent agenda including items 5A through 5L. Elizabeth Richardson seconded the motion. All voted “aye”. Motion Carried
5A. Approval of Minutes
Minutes were approved for the December 11, 2023, Regular Meeting &December 19, 2023, Special Meeting.
5B. Approval of Board Policies -
Second Reading Approvals:POLICY #
DESCRIPTION
None
5C. Approval of Board Policies -
First Reading Approvals:POLICY #
DESCRIPTION
None
5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check resultsNAME
POSITION
SALARY
Annette Anderson
Food Service Clerk
$14.00 per hour
David Clark
Head Baseball Coach
$6,090
Brittany Jones
Lead Teacher @ Kid’s Place
$12.76 per hour
Barry Loeffelbein
Head 7th Grade Girls Basketball Coach
$3,190
Michelle Marley
Special Education Associate - Level 2/3
$14.00 per hour
Memory Sneed
Special Education Associate - Level 2/3
$14.00 per hour
Cameo Stephens
Substitute Teacher
$170 per day
Grant Stivers
Assistant Baseball Coach
$4,060
5E. Transfers
NAME
FROM / TO
WAGE
Nancy Hals
From Food Service Clerk to Substitute Clerk &Food Service Worker
$13.50 - Sub Clerk
$12.50 - Sub FS
Worker
5F. Separation from District -
Coaching positions are contingent upon finding a suitable replacementNAME
POSITION
REASON
DATE
Tammy Atwood
Substitute Bus Driver
Termination
January 5, 2024
Dale Boyle
Custodian
Resignation
January 10, 2024
Lynda Eckheart
Teacher
Resignation
End of 2023-2024 SY
Courtney Isenbart
Special Education Teacher Associate
Termination
January 5, 2024
Mary Pat King
Teacher
Retirement
End of 2023-2024 SY
Kathleen Loeffelbein
Counselor
Retirement
End of 2023-2024 SY
Cindy Long
Teacher
Retirement
End of 2023-2024 SY
Michelle Manning
Social Emotional Liaison
Resignation
January 10, 2024
Josh Miller
Middle School Student Council Sponsor
Resignation
End of 2023-2024 SY
Rebecca Neff
Accompanist
Resignation
January 4, 2024
Kim Sieck
Substitute Nurse
Resignation
January 1, 2024
Brian Stanley
Teacher
Resignation
End of 2023-2024 SY
Samantha VanWey
Substitute Special Education Associate
Termination
January 5, 2024
Francine Williams
Substitute Nurse
Termination
January 5, 2024
Nolan Williamson
Assistant Baseball Coach
Resignation
December 20, 2023
Sheena Winchel
Substitute Special Education Associate
Termination
January 5, 2024
NAME
DISTRICT REQUESTED
REASON
RESIDENT DISTRICT
APPROVE OR DENY
FUNDE D
Ethan B.
Shenandoah
Glenwood
Approve
Yes
Audrey L.
Glenwood
Remain after Move
Fremont-Mills
Approve
Yes
Jack L.
Glenwood
Remain after Move
Fremont-Mills
Approve
Yes
Cameron M.
Shenandoah
Glenwood
Approve
Yes
Ryley P.
Glenwood
East Mills
Approve
No
5H. Approval of Financial Reports
Approval of bills and financial reports as of December 31, 2023.
5I. Fundraising Requests
GROUP
DESCRIPTION
PURPOSE
AMOUNT
DATES
Teammates
Sugar Makery Popcorn
Fundraiser
Scholarships and mentor support expenses.
$350
03/01 - 18/2024
5J. Out of State and Overnight Travel
REQUESTED BY
ACTIVITY
DESTINATION
DEPARTURE DATE
RETURN DATE
Devin Embray
SAI Executive Leaders Conference
Ankeny, IA
01/25/2024
01/26/2024
Sam Klemme
Lincoln HS Show Choir Competition
Des Moines, IA
01/13/2024
01/13/2024
Tucker Weber
Wrestling Competition
Basehor, KS
01/12/2024
01/13/2024
Megan (Wake) Sheeder
Midwest Symposium for Leadership in Behavior Disorders 2024
Kansas City, MO
02/28/2024
03/02/2024
David Clark
Cyclone Honor Band
Ames, IA
02/01/2024
02/03/2024
Dixie Thomas
State Wrestling Tournament
Des Moines, IA
02/14/2024
02/17/2024
5K. Grant Requests
NAME
PURPOSE
AMOUNT
None
5L. Curriculum
CONTENT
DRAFT/FINAL
SCHOOL YEAR
None
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Announcements and Communications 6A.
Comments from Public – None6B. Comments from the Board of Education – Matt Portrey updated the BOE on recent meetings with Superintendent Dr. Embray and Mr. Tad McDowell concerning issues regarding Mills County Tax Assessment inequities. The concerns will be brought to the Mills County Conference Board to seek direction on how to address the issues.
6C. Legislative Update – Dr. Embray provided an update regarding the new Federal Accountability Evaluation Plan the Iowa Department of Education is developing and planning to implement. The plan measures the school profile annual report card and could negatively impact certain districts. Lobbying efforts to address concerns are underway.
6D. Presentations – Scheduled presentations were tabled due to inclement weather and will be rescheduled for an upcoming BOE meeting.
6E. GRC Campus Closing Update – Superintendent Embray provided an update on the GRC Campus closing. Good news was recently provided regarding the power plant providing heat and air conditioning supply when Building 103 becomes the only building operating on the GRC campus. Currently, the consultant hired to review the issue indicated that a good short-term solution has been identified and should provide the ability for the GCSD to remain in Building 103 until a move off of the campus in 2025 can be completed. The downside will be a likely significant increase in costs that could impact the GCSD.
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Reports -
Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
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Old Business – None
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New Business – A. to J.
9A. Approval of Revenue Purpose Statement Extension Resolution
K Stewart made a motion to approve the resolution to extend the Revenue Purpose Statement (RPS) through 2051. The RPS provides guidelines on how the revenue received from the State of Iowa Secure and Advanced Vision for Education (SAVE) fund is used by the district for expenditures and property tax relief. The public measure for the resolution will be voted on March 5, 2024, at the Special Election.
J Zak seconded the motion. Matt Portrey, Jon Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton voted “aye”. Motion carried.
9B. Approval of Contracts from JR Roofing for Middle School Partial Roof Modifications
E Richardson made a motion for approval of the contract with JR Roofing for Partial Roof Modifications to the Middle school as recommended by KPE Architecture | Engineering | Forensics, in the amount of
$125,510. K Stewart seconded the motion. All voted “aye”. Motion carried.
9C. Approval of Proposed Agreement from the Donovan Group
J Zak E made a motion for approval of the proposed consulting agreement with the Donovan Group for marketing and communication efforts for the district. K Stewart seconded the motion. All voted “aye”. Motion carried.
9D. Approval of Fiscal Year 2023 Annual Audit Report
K Stewart made a motion for approval of the FY23 District Audit completed by Anderson, Larkin &Co., P.C. Certified Public Accountants. J Zak seconded the motion. All voted “aye”. Motion carried.
9E. Approval of At-Risk Funding for the 2024-2025 School Year Programming
E Richardson made a motion for approval of the 2024-2025 Modified Allowable Growth funding of
$736,205 for the At Risk / Dropout restricted categorical programs. T Winton seconded the motion. All voted “aye”. Motion carried.
9F. Approval of Updated Services Agreement with KPE Architects
K Stewart made a motion for approval of the proposed services agreement with KPE Architects for design and engineering services related to planning for facilities for current programming at 103 Central and the Innovation Center. T Winton seconded the motion. All voted “aye”. Motion carried.
9G. Approval of Agreement with Raptor Technologies
J Zak made a motion for approval of the agreement with Raptor Technologies or the district’s visitor badging system. T Winton seconded the motion. All voted “aye”. Motion carried.
9H. Approval of Quote from Score Vision
K Stewart made a motion for approval of the quote from Score Vision to replace the 16-year-old scorer desks. The project will be funded by the Booster Club. T Winton seconded the motion. All voted “aye”. Motion carried.
9I. Discussion of New FY2025 School Budget Process &Setting Public Hearing Dates
The new school budget process for FY 2025 was discussed. There are now two required public hearing dates. The two public hearings must be separate standalone meetings and are for the proposed property tax and second for full budget adoption. The dates will be finalized at an upcoming BOE meeting.
9J. Discussion of 2024 COSSBA Annual Conference
The 2024 COSSBA Annual Conference is scheduled from February 23-25, 2024, in Dallas Texas. Most of the BOE indicated that they plan to attend this National conference.
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Adjournment
As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by T Winton to adjourn the regular meeting at 7:17 p.m. All voted “aye”. Motion carried.
Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer