11 27 2023 - Special Meeting &Work Session
Glenwood Community School District
Special Meeting &Work Session of the Board of Directors
Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday November 27, 2023
Special Meeting
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Call to Order, Roll Call &Agenda Approval – President Matt Portrey called the Special Meeting to Order at 6:30 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak. C Becker made a motion to approve the agenda. E Krueger seconded the motion. All voted “aye”. Motion carried.
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Consideration of Action on Consent Items – C Becker made a motion to approve the consent agenda including items 2A through 2E. E Krueger seconded the motion. All voted “aye”. Motion carried.
2A. New Hires - Contingent upon completion of pre-employment requirements &favorable background
NAME
POSITION
SALARY
Debra Lincoln
Substitute Nurse
$170 per day
Marisa Schoening
Bus Associate
$14.50 per hour
2B. Transfers
NAME
FROM / TO
WAGE
Michaela Doherty
From Kid’s Place Lead Teacher to Teacher (Prorated to start date) Contingent upon receipt and review of official transcripts
$47,656 -
Diane Whitley
From Assistant Kitchen Manager to Substitute Food Service Worker
2C. Separation from District - Coaching positions are contingent upon finding a suitable replacement.
NAME
POSITION
REASON
DATE
Holly Schneider
Teacher
Resignation
End of 2023-2024 SY
Samantha Teegarden
Substitute Food Service Worker
Resignation
November 9, 2023
Lauriel Weekly
Interventionist 3-5
Retirement
End of 2023-2024 SY
2D. Open Enrollments
NAME
DISTRICT REQUESTED
REASON
RESIDENT DISTRICT
APPROVE OR DENY
FUNDE D
Graeden C.
CAM - Iowa Connections Academy
Glenwood
Approve
Yes
2E. Out of State / Overnight Travel
REQUESTED BY
ACTIVITY
DESTINATION
DEPARTURE
DATE
RETURN DATE
Devin Embray
ISFLC Conference
Ankeny, IA
12/12/2023
12/14/2023
Tim Reinert
ISFLC Conference
Ankeny, IA
12/12/2023
12/14/2023
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GRC &Bond Issue Discussion -
Representatives of the Local GRC Task Force, Andrew Rainbolt, Mark Lincoln, and Larry Winum, attended and discussed the current status of the GRC campus closing with the School Board. The Local Task Force communicated realistic recommended steps for the GCSD moving forward. The Local GRC Task Force indicated that there is not much of a chance of realistically including the GCSD as part of the GRC redevelopment plan. The redevelopment plan will be a long-term project and will not likely align with the GCSD master facility plan timelines. The Local GRC Task Force indicated that from their perspective, they fully support GCSD developing alternate facility plans for all GCSD programming, enterprises, and facility occupancy at the GRC as soon as feasible.
The Local Task Force reported that major challenges relating to the antiquated GRC Power Plant and related utility infrastructure have made salvaging much, if any, of the campus very challenging. Maintaining the power plant as is will be impossible. Estimated ongoing operating costs are unknown and redevelopment would be cost prohibitive. As a result of this major obstacle, the Local GRC Task Force does not anticipate or guarantee any long-term plan for continuing operations of the GRC past June 30, 2024, including any lease extensions for the 103 Central building.
The task force recommended working with the Mills County Economic Development Foundation, Inc. to address the positives having a tool like an established, affordable childcare enterprise such as Kids Place, has on community growth. Childcare is considered to be a critical infrastructure element of a community, just like housing and roads.
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Adjournment Sine Die
As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by E Krueger to adjourn the regular meeting at 7:35 p.m. and call the reorganization meeting to order at 7:35 pm. All voted “aye”. Motion carried.
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Board of Education Annual Reorganization Meeting
Board Secretary - Treasurer Tim Reinert called the reorganization meeting to order and conducted the organizational meeting of the new board of directors.
5A. Installation of Newly Elected Board of Education Directors
Board Secretary - Treasurer Tim Reinert administered the Oath of Office to newly elected board members Kellie Stewart and Tony Winton.
5B. Election of Officers 5B.1. Election of President
Board Members voted by paper ballot for Board President. Ballots Cast for President were as follows:
Board Member Vote
Matt Portrey Matt Portrey
John Zak Matt Portrey
Elizabeth Richardson Matt Portrey
Kellie Stewart Matt Portrey
Tony Winton Matt Portrey
Matt Portrey was declared Board President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to President, Matt Portrey.
5B.2. Election of Vice-President
Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President were as follows:
Board Member Vote
Matt Portrey John Zak
John Zak John Zak
Elizabeth Richardson John Zak
Kellie Stweart John Zak
Tony Winton John Zak
John Zak was declared Board Vice-President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to Vice-President, John Zak.
5C. Set Meeting Dates, Time, and Place for 2023-24
E Richardson made a motion to approve the following schedule for Board meetings for the 2023-24 school year. Regular board meetings and board work sessions will be held at the Central Office beginning at 6:00 pm unless otherwise noted. T Winton seconded the motion. All voted “aye”. Motion carried.
PROPOSED DATE
MEETING TYPE
PROPOSED SITE
POSSIBLE CONFLICT
November 27, 2023
Work Session
103 Central, 3rd Floor
December 11, 2023
at 5:30 p.m.
Regular Meeting
High School Media Center
HS Vocal/Band Holiday Concert (7:00 p.m. at the High School)
January 8, 2024
Regular Meeting
103 Central, 3rd Floor
January 22, 2024
Work Session
103 Central, 3rd Floor
February 12, 2024
Regular Meeting
103 Central, 3rd Floor
9th Grade Boys Basketball (Home vs Council Bluffs AL)
February 26, 2024
Work Session
103 Central, 3rd Floor
Western Iowa Tech Jazz Festival (All Day Event)
March 11, 2024
Regular Meeting
103 Central, 3rd Floor
State Individual Speech Contest (All Day Event)
March 25, 2024
Work Session
103 Central, 3rd Floor
Iowa Vocal Jazz Championships (All Day Event - Must Qualify)
April 8, 2024
Regular Meeting
103 Central, 3rd Floor
April 22, 2024
Work Session
103 Central, 3rd Floor
May 13, 2024
Regular Meeting
103 Central, 3rd Floor
May 28, 2024 (Tuesday)
Work Session
103 Central, 3rd Floor
Memorial Day Holiday
June 10, 2024
Regular Meeting
103 Central, 3rd Floor
June 24, 2024
Work Session
103 Central, 3rd Floor
July 8, 2024
Regular Meeting
103 Central, 3rd Floor
July 22, 2024
Work Session
103 Central, 3rd Floor
August 12, 2024
Regular Meeting
103 Central, 3rd Floor
August 26, 2024
Work Session
103 Central, 3rd Floor
September 9, 2024
Regular Meeting
103 Central, 3rd Floor
September 23, 2024
Work Session
103 Central, 3rd Floor
October 14, 2024
Regular Meeting
103 Central, 3rd Floor
Columbus Day
October 28, 2024
Work Session
103 Central, 3rd Floor
November 12, 2024 (Tuesday)
Regular Meeting
103 Central, 3rd Floor
Veterans’ Day
5D. Appointments &Assignments for 2023-24
E Richardson made a motion to approve the following committee assignments for 2023-24. K Stewart seconded the motion. All voted “aye”. Motion carried.
COMMITTEE
MEMBER
Mills County Conference Board
Matt Portrey
Empowerment Board
Elizabeth Richardson
Buildings/Grounds and Transportation
Tony Winton
IASB Delegate Assembly
Matt Portrey
CCC Committee
John Zak
Wellness Committee
Kellie Stewart
Review Board Meeting Bills
Revolves each month in alphabetical order
Technology Committee
Tony Winton
Glenwood Community School Foundation
Elizabeth Richardson
Super Board Representative
Kellie Stewart
5E. Appointment of Chief Financial Officer/Business Manager/Board Secretary-Treasurer
J Zak made a motion to approve Tim Reinert as the District’s Chief Financial Officer/Business Manager/Board Secretary-Treasurer. T Winton seconded the motion. All voted “aye”. Motion carried.
President Matt Portrey administered the Oath of Office.
5F. Approval of Official Publication
K Stewart made a motion to approve the Opinion-Tribune as the school district’s official publication. T Winton seconded the motion. All voted “aye”. Motion carried.
5G. Approval of Legal Counsel
J Zak made a motion to approve the appointment of Ahlers &Cooney, P.C. as legal counsel for the school district. E Richardson seconded the motion. All voted “aye”. Motion carried.
5H. Approval of Bank Depositories and Limits
J Zak made a motion to approve the following bank depositories and limits. T Winton seconded the motion. All voted “aye”. Motion carried.
Name of Depository
Location
Maximum Deposit
Glenwood State Bank
Glenwood, IA
$20,000,000.00
ISJIT
Naperville, IL (managed)
$20,000,000.00
First National Bank
Glenwood, IA
$ 5,000,000.00
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New Business – A. to D.
6A. Approval of SBRC Application
K Stewart made a motion to approve the SBRC Application for increased spending authority resulting from FY24 increased certified enrollment and for FY24 Open Enrolled Out students who were not part of the FY23 certified enrollment of $73,296 and $88,587 respectively. J Zak seconded the motion. All voted “aye”. Motion carried.
6B. Approval of Settlement Agreement &Release with Communication Innovators, Inc.
E Richardson made a motion to approve the settlement agreement and release with Communication Innovators, Inc. regarding the damaged sewer line at 4th &Locust Streets. T Winton seconded the motion. All voted “aye”. Motion carried.
6C. Approval of Memorandum of Understanding with the State of Iowa Cybersecurity Program
K Stewart made a motion to approve the memorandum of understanding to participate in the State of Iowa provided cybersecurity program. T Winton seconded the motion. All voted “aye”. Motion carried.
6D. Approval of Memorandum of Understanding with Glenwood Police Department
J Zak made a motion to approve entering into a memorandum of understanding with the Glenwood Police Department concerning the Handle with Care program to ensure our staff are aware and respond accordingly. E Richardson seconded the motion. All voted “aye”. Motion carried.
WORK SESSION
Fall Activity Surveys – Activities Director Jeff Bissen gave a presentation on the Fall High School Activities Survey Results with data from Students, Parents and Coaches.
HS &MS Outcome Assessments – Administrators Heidi Stanley and Lorraine Duitsman gave a presentation on the Q1 FY23-24 HS &MS Assessment Results.
FAST Benchmark Assessment Data - Administrators Ashlie Salazar, Kara Huisman and Heidi Stanley gave a presentation on the Fall 2023 FAST Benchmark Assessment Results.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by E Richardson to adjourn the meeting at 9:45 p.m. All voted “aye”. Motion carried.