Glenwood Community School District

Special Meeting &Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday November 27, 2023

Special Meeting

1. Call to Order, Roll Call &Agenda Approval –
   President Matt Portrey called the Special Meeting to Order at 6:30 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak.
   C Becker made a motion to approve the agenda. E Krueger seconded the motion. All voted “aye”. Motion carried.

2. Consideration of Action on Consent Items – C Becker made a motion to approve the consent agenda including items 2A through 2E. E Krueger seconded the motion. All voted “aye”. Motion carried.
   

   2A.
   New Hires -
   Contingent upon completion of pre-employment requirements &favorable background
   

   NAME	POSITION	SALARY
   Debra Lincoln	Substitute Nurse	$170 per day
   Marisa Schoening	Bus Associate	$14.50 per hour

   
   

   2B.
   Transfers

   NAME	FROM / TO	WAGE
   Michaela Doherty	From Kid’s Place Lead Teacher to Teacher (Prorated to start date) Contingent upon receipt and review of official transcripts	$47,656 -
   Diane Whitley	From Assistant Kitchen Manager to Substitute Food Service Worker

   
   

   2C. Separation from District -
   Coaching positions are contingent upon finding a suitable replacement.
   

   NAME	POSITION	REASON	DATE
   Holly Schneider	Teacher	Resignation	End of 2023-2024 SY
   Samantha Teegarden	Substitute Food Service Worker	Resignation	November 9, 2023
   Lauriel Weekly	Interventionist 3-5	Retirement	End of 2023-2024 SY

   
   

   2D.
   Open Enrollments

   NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
   Graeden C.	CAM - Iowa Connections Academy		Glenwood	Approve	Yes

   
   

   2E.
   Out of State / Overnight Travel

   REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
   Devin Embray	ISFLC Conference	Ankeny, IA	12/12/2023	12/14/2023
   Tim Reinert	ISFLC Conference	Ankeny, IA	12/12/2023	12/14/2023

3. GRC &Bond Issue Discussion -

   
   

   Representatives of the Local GRC Task Force, Andrew Rainbolt, Mark Lincoln, and Larry Winum, attended and discussed the current status of the GRC campus closing with the School Board. The Local Task Force communicated realistic recommended steps for the GCSD moving forward. The Local GRC Task Force indicated that there is not much of a chance of realistically including the GCSD as part of the GRC redevelopment plan. The redevelopment plan will be a long-term project and will not likely align with the GCSD master facility plan timelines. The Local GRC Task Force indicated that from their perspective, they fully support GCSD developing alternate facility plans for all GCSD programming, enterprises, and facility occupancy at the GRC as soon as feasible.

   
   

   The Local Task Force reported that major challenges relating to the antiquated GRC Power Plant and related utility infrastructure have made salvaging much, if any, of the campus very challenging. Maintaining the power plant as is will be impossible. Estimated ongoing operating costs are unknown and redevelopment would be cost prohibitive. As a result of this major obstacle, the Local GRC Task Force does not anticipate or guarantee any long-term plan for continuing operations of the GRC past June 30, 2024, including any lease extensions for the 103 Central building.

   
   

   The task force recommended working with the Mills County Economic Development Foundation, Inc. to address the positives having a tool like an established, affordable childcare enterprise such as Kids Place, has on community growth. Childcare is considered to be a critical infrastructure element of a community, just like housing and roads.

   
   

4. Adjournment Sine Die
   

   As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by E Krueger to adjourn the regular meeting at 7:35 p.m. and call the reorganization meeting to order at 7:35 pm. All voted “aye”. Motion carried.

   
   

5. Board of Education Annual Reorganization Meeting

   
   

   Board Secretary - Treasurer Tim Reinert called the reorganization meeting to order and conducted the organizational meeting of the new board of directors.

   
   

   5A. Installation of Newly Elected Board of Education Directors

   Board Secretary - Treasurer Tim Reinert administered the Oath of Office to newly elected board members Kellie Stewart and Tony Winton.

   
   

   5B. Election of Officers 5B.1. Election of President

   Board Members voted by paper ballot for Board President. Ballots Cast for President were as follows:

   
   

   Board Member Vote

   Matt Portrey Matt Portrey

   John Zak Matt Portrey

   Elizabeth Richardson Matt Portrey

   Kellie Stewart Matt Portrey

   Tony Winton Matt Portrey

   
   

   Matt Portrey was declared Board President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to President, Matt Portrey.

   5B.2. Election of Vice-President

   Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President were as follows:

   Board Member Vote

   Matt Portrey John Zak

   John Zak John Zak

   Elizabeth Richardson John Zak

   Kellie Stweart John Zak

   Tony Winton John Zak

   
   

   John Zak was declared Board Vice-President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to Vice-President, John Zak.

   
   

   5C. Set Meeting Dates, Time, and Place for 2023-24

   E Richardson made a motion to approve the following schedule for Board meetings for the 2023-24 school year. Regular board meetings and board work sessions will be held at the Central Office beginning at 6:00 pm unless otherwise noted. T Winton seconded the motion. All voted “aye”. Motion carried.

   PROPOSED DATE	MEETING TYPE	PROPOSED SITE	POSSIBLE CONFLICT
   November 27, 2023	Work Session	103 Central, 3rd Floor
   December 11, 2023 at 5:30 p.m.	Regular Meeting	High School Media Center	HS Vocal/Band Holiday Concert (7:00 p.m. at the High School)
   January 8, 2024	Regular Meeting	103 Central, 3rd Floor
   January 22, 2024	Work Session	103 Central, 3rd Floor
   February 12, 2024	Regular Meeting	103 Central, 3rd Floor	9th Grade Boys Basketball (Home vs Council Bluffs AL)
   February 26, 2024	Work Session	103 Central, 3rd Floor	Western Iowa Tech Jazz Festival (All Day Event)
   March 11, 2024	Regular Meeting	103 Central, 3rd Floor	State Individual Speech Contest (All Day Event)
   March 25, 2024	Work Session	103 Central, 3rd Floor	Iowa Vocal Jazz Championships (All Day Event - Must Qualify)
   April 8, 2024	Regular Meeting	103 Central, 3rd Floor
   April 22, 2024	Work Session	103 Central, 3rd Floor
   May 13, 2024	Regular Meeting	103 Central, 3rd Floor
   May 28, 2024 (Tuesday)	Work Session	103 Central, 3rd Floor	Memorial Day Holiday
   June 10, 2024	Regular Meeting	103 Central, 3rd Floor
   June 24, 2024	Work Session	103 Central, 3rd Floor
   July 8, 2024	Regular Meeting	103 Central, 3rd Floor
   July 22, 2024	Work Session	103 Central, 3rd Floor

   August 12, 2024	Regular Meeting	103 Central, 3rd Floor
   August 26, 2024	Work Session	103 Central, 3rd Floor
   September 9, 2024	Regular Meeting	103 Central, 3rd Floor
   September 23, 2024	Work Session	103 Central, 3rd Floor
   October 14, 2024	Regular Meeting	103 Central, 3rd Floor	Columbus Day
   October 28, 2024	Work Session	103 Central, 3rd Floor
   November 12, 2024 (Tuesday)	Regular Meeting	103 Central, 3rd Floor	Veterans’ Day

   
   

   5D. Appointments &Assignments for 2023-24

   E Richardson made a motion to approve the following committee assignments for 2023-24. K Stewart seconded the motion. All voted “aye”. Motion carried.

   COMMITTEE	MEMBER
   Mills County Conference Board	Matt Portrey
   Empowerment Board	Elizabeth Richardson
   Buildings/Grounds and Transportation	Tony Winton
   IASB Delegate Assembly	Matt Portrey
   CCC Committee	John Zak
   Wellness Committee	Kellie Stewart
   Review Board Meeting Bills	Revolves each month in alphabetical order
   Technology Committee	Tony Winton
   Glenwood Community School Foundation	Elizabeth Richardson
   Super Board Representative	Kellie Stewart

   
   

   5E. Appointment of Chief Financial Officer/Business Manager/Board Secretary-Treasurer

   J Zak made a motion to approve Tim Reinert as the District’s Chief Financial Officer/Business Manager/Board Secretary-Treasurer. T Winton seconded the motion. All voted “aye”. Motion carried.

   President Matt Portrey administered the Oath of Office.

   5F. Approval of Official Publication

   K Stewart made a motion to approve the Opinion-Tribune as the school district’s official publication. T Winton seconded the motion. All voted “aye”. Motion carried.

   5G. Approval of Legal Counsel

   J Zak made a motion to approve the appointment of Ahlers &Cooney, P.C. as legal counsel for the school district. E Richardson seconded the motion. All voted “aye”. Motion carried.

   
   

   5H. Approval of Bank Depositories and Limits

   J Zak made a motion to approve the following bank depositories and limits. T Winton seconded the motion. All voted “aye”. Motion carried.

   
   

   Name of Depository	Location	Maximum Deposit
   Glenwood State Bank	Glenwood, IA	$20,000,000.00
   ISJIT	Naperville, IL (managed)	$20,000,000.00
   First National Bank	Glenwood, IA	$ 5,000,000.00

6. New Business – A. to D.

6A. Approval of SBRC Application

K Stewart made a motion to approve the SBRC Application for increased spending authority resulting from FY24 increased certified enrollment and for FY24 Open Enrolled Out students who were not part of the FY23 certified enrollment of $73,296 and $88,587 respectively. J Zak seconded the motion. All voted “aye”. Motion carried.

6B. Approval of Settlement Agreement &Release with Communication Innovators, Inc.

E Richardson made a motion to approve the settlement agreement and release with Communication Innovators, Inc. regarding the damaged sewer line at 4th
&Locust Streets. T Winton seconded the motion. All voted “aye”. Motion carried.

6C. Approval of Memorandum of Understanding with the State of Iowa Cybersecurity Program

K Stewart made a motion to approve the memorandum of understanding to participate in the State of Iowa provided cybersecurity program. T Winton seconded the motion. All voted “aye”. Motion carried.

6D. Approval of Memorandum of Understanding with Glenwood Police Department

J Zak made a motion to approve entering into a memorandum of understanding with the Glenwood Police Department concerning the Handle with Care program to ensure our staff are aware and respond accordingly. E Richardson seconded the motion. All voted “aye”. Motion carried.

WORK SESSION

Fall Activity Surveys – Activities Director Jeff Bissen gave a presentation on the Fall High School Activities Survey Results with data from Students, Parents and Coaches.

HS &MS Outcome Assessments – Administrators Heidi Stanley and Lorraine Duitsman gave a presentation on the Q1 FY23-24 HS &MS Assessment Results.

FAST Benchmark Assessment Data - Administrators Ashlie Salazar, Kara Huisman and Heidi Stanley gave a presentation on the Fall 2023 FAST Benchmark Assessment Results.

Adjournment

As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by E Richardson to adjourn the meeting at 9:45 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer