01 08 2024 - Regular Meeting (1)

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534Zoom Call – Due to Inclement Weather

Monday January 8, 2024

1. Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart, and Tony Winton .

2. Approval of Agenda – J Zak made a motion to approve the agenda with modification. K Stewart seconded the motion. All voted “aye”. Motion Carried

3. Spotlight on Education - None

4. Friends of Education - None

5. Consideration of Action on Consent Items – K Stewart made a motion to approve the consent agenda including items 5A through 5L. Elizabeth Richardson seconded the motion. All voted “aye”. Motion Carried

   5A. Approval of Minutes

   Minutes were approved for the December 11, 2023, Regular Meeting &December 19, 2023, Special Meeting.

   5B. Approval of Board Policies - Second Reading Approvals:

   POLICY #	DESCRIPTION
   None

   5C. Approval of Board Policies - First Reading Approvals:

   POLICY #	DESCRIPTION
   None

   5D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results

   NAME	POSITION	SALARY
   Annette Anderson	Food Service Clerk	$14.00 per hour
   David Clark	Head Baseball Coach	$6,090
   Brittany Jones	Lead Teacher @ Kid’s Place	$12.76 per hour
   Barry Loeffelbein	Head 7th Grade Girls Basketball Coach	$3,190
   Michelle Marley	Special Education Associate - Level 2/3	$14.00 per hour
   Memory Sneed	Special Education Associate - Level 2/3	$14.00 per hour
   Cameo Stephens	Substitute Teacher	$170 per day
   Grant Stivers	Assistant Baseball Coach	$4,060

   5E. Transfers

    

   NAME	FROM / TO	WAGE
   Nancy Hals	From Food Service Clerk to Substitute Clerk &Food Service Worker	$13.50 - Sub Clerk $12.50 - Sub FS Worker

   5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

    

   NAME	POSITION	REASON	DATE
   Tammy Atwood	Substitute Bus Driver	Termination	January 5, 2024
   Dale Boyle	Custodian	Resignation	January 10, 2024
   Lynda Eckheart	Teacher	Resignation	End of 2023-2024 SY
   Courtney Isenbart	Special Education Teacher Associate	Termination	January 5, 2024
   Mary Pat King	Teacher	Retirement	End of 2023-2024 SY
   Kathleen Loeffelbein	Counselor	Retirement	End of 2023-2024 SY
   Cindy Long	Teacher	Retirement	End of 2023-2024 SY
   Michelle Manning	Social Emotional Liaison	Resignation	January 10, 2024
   Josh Miller	Middle School Student Council Sponsor	Resignation	End of 2023-2024 SY
   Rebecca Neff	Accompanist	Resignation	January 4, 2024
   Kim Sieck	Substitute Nurse	Resignation	January 1, 2024
   Brian Stanley	Teacher	Resignation	End of 2023-2024 SY
   Samantha VanWey	Substitute Special Education Associate	Termination	January 5, 2024
   Francine Williams	Substitute Nurse	Termination	January 5, 2024
   Nolan Williamson	Assistant Baseball Coach	Resignation	December 20, 2023
   Sheena Winchel	Substitute Special Education Associate	Termination	January 5, 2024

    

   5G. Open Enrollments

    

   NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
   Ethan B.	Shenandoah		Glenwood	Approve	Yes
   Audrey L.	Glenwood	Remain after Move	Fremont-Mills	Approve	Yes
   Jack L.	Glenwood	Remain after Move	Fremont-Mills	Approve	Yes
   Cameron M.	Shenandoah		Glenwood	Approve	Yes
   Ryley P.	Glenwood		East Mills	Approve	No

   5H. Approval of Financial Reports

    

   Approval of bills and financial reports as of December 31, 2023.

   5I. Fundraising Requests

   GROUP	DESCRIPTION	PURPOSE	AMOUNT	DATES
   Teammates	Sugar Makery Popcorn Fundraiser	Scholarships and mentor support expenses.	$350	03/01 - 18/2024

   5J. Out of State and Overnight Travel

   REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
   Devin Embray	SAI Executive Leaders Conference	Ankeny, IA	01/25/2024	01/26/2024
   Sam Klemme	Lincoln HS Show Choir Competition	Des Moines, IA	01/13/2024	01/13/2024
   Tucker Weber	Wrestling Competition	Basehor, KS	01/12/2024	01/13/2024
   Megan (Wake) Sheeder	Midwest Symposium for Leadership in Behavior Disorders 2024	Kansas City, MO	02/28/2024	03/02/2024
   David Clark	Cyclone Honor Band	Ames, IA	02/01/2024	02/03/2024
   Dixie Thomas	State Wrestling Tournament	Des Moines, IA	02/14/2024	02/17/2024

   5K. Grant Requests

   NAME	PURPOSE	AMOUNT
   None

   5L. Curriculum

   CONTENT	DRAFT/FINAL	SCHOOL YEAR
   None

6. Announcements and Communications 6A. Comments from Public – None

   6B. Comments from the Board of Education – Matt Portrey updated the BOE on recent meetings with Superintendent Dr. Embray and Mr. Tad McDowell concerning issues regarding Mills County Tax Assessment inequities. The concerns will be brought to the Mills County Conference Board to seek direction on how to address the issues.

    

   6C. Legislative Update – Dr. Embray provided an update regarding the new Federal Accountability Evaluation Plan the Iowa Department of Education is developing and planning to implement. The plan measures the school profile annual report card and could negatively impact certain districts. Lobbying efforts to address concerns are underway.

   6D. Presentations – Scheduled presentations were tabled due to inclement weather and will be rescheduled for an upcoming BOE meeting.

    

   6E. GRC Campus Closing Update – Superintendent Embray provided an update on the GRC Campus closing. Good news was recently provided regarding the power plant providing heat and air conditioning supply when Building 103 becomes the only building operating on the GRC campus. Currently, the consultant hired to review the issue indicated that a good short-term solution has been identified and should provide the ability for the GCSD to remain in Building 103 until a move off of the campus in 2025 can be completed. The downside will be a likely significant increase in costs that could impact the GCSD.

7. Reports -

    

   Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.

8. Old Business – None

    

9. New Business – A. to J.

   9A. Approval of Revenue Purpose Statement Extension Resolution

    

   K Stewart made a motion to approve the resolution to extend the Revenue Purpose Statement (RPS) through 2051. The RPS provides guidelines on how the revenue received from the State of Iowa Secure and Advanced Vision for Education (SAVE) fund is used by the district for expenditures and property tax relief. The public measure for the resolution will be voted on March 5, 2024, at the Special Election.

   J Zak seconded the motion. Matt Portrey, Jon Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton voted “aye”. Motion carried.

   9B. Approval of Contracts from JR Roofing for Middle School Partial Roof Modifications

    

   E Richardson made a motion for approval of the contract with JR Roofing for Partial Roof Modifications to the Middle school as recommended by KPE Architecture | Engineering | Forensics, in the amount of

   $125,510. K Stewart seconded the motion. All voted “aye”. Motion carried.

   9C. Approval of Proposed Agreement from the Donovan Group

   J Zak E made a motion for approval of the proposed consulting agreement with the Donovan Group for marketing and communication efforts for the district. K Stewart seconded the motion. All voted “aye”. Motion carried.

    

   9D. Approval of Fiscal Year 2023 Annual Audit Report

   K Stewart made a motion for approval of the FY23 District Audit completed by Anderson, Larkin &Co., P.C. Certified Public Accountants. J Zak seconded the motion. All voted “aye”. Motion carried.

   9E. Approval of At-Risk Funding for the 2024-2025 School Year Programming

    

   E Richardson made a motion for approval of the 2024-2025 Modified Allowable Growth funding of

   $736,205 for the At Risk / Dropout restricted categorical programs. T Winton seconded the motion. All voted “aye”. Motion carried.

   9F. Approval of Updated Services Agreement with KPE Architects

   K Stewart made a motion for approval of the proposed services agreement with KPE Architects for design and engineering services related to planning for facilities for current programming at 103 Central and the Innovation Center. T Winton seconded the motion. All voted “aye”. Motion carried.

    

   9G. Approval of Agreement with Raptor Technologies

   J Zak made a motion for approval of the agreement with Raptor Technologies or the district’s visitor badging system. T Winton seconded the motion. All voted “aye”. Motion carried.

   9H. Approval of Quote from Score Vision

   K Stewart made a motion for approval of the quote from Score Vision to replace the 16-year-old scorer desks. The project will be funded by the Booster Club. T Winton seconded the motion. All voted “aye”. Motion carried.

   9I. Discussion of New FY2025 School Budget Process &Setting Public Hearing Dates

    

   The new school budget process for FY 2025 was discussed. There are now two required public hearing dates. The two public hearings must be separate standalone meetings and are for the proposed property tax and second for full budget adoption. The dates will be finalized at an upcoming BOE meeting.

   9J. Discussion of 2024 COSSBA Annual Conference

   The 2024 COSSBA Annual Conference is scheduled from February 23-25, 2024, in Dallas Texas. Most of the BOE indicated that they plan to attend this National conference.

    

10. ‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by T Winton to adjourn the regular meeting at 7:17 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer