09 11 2023 - Regular Meeting
Glenwood Community School District
Public Hearing &Regular Meeting of the Board of Directors
Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday September 11, 2023
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Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, and John Zak .
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Approval of Agenda – J Zak made a motion to approve the agenda with modification. E Krueger seconded the motion. All voted “aye”. Motion Carried
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Public Hearing The public hearing for the Resolution to Expend Funds from the District’s Flexibility Account began at 6:05 p.m. No comments were received from the community members in attendance.
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Spotlight on Education - None
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Friends of Education - None
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Consideration of Action on Consent Items – E Richardson made a motion to approve the consent agenda including items 6A, 6B, 6D through 6L and to table Item 6C. Board Policies First Reading to the September 25, 2023, Work Session. E Krueger seconded the motion. All voted “aye”. Motion Carried 6A. Approval of Minutes
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Minutes were approved for the August 14, 2023 Regular Meeting & the August 28, 2023 Regular Meeting
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6B. Approval of Board Policies - Second Reading Approvals:
POLICY #
DESCRIPTION
None
6C. Approval of Board Policies - First Reading Approvals: TABLED to September25, 2023 Work Session
POLICY #
DESCRIPTION
104.2
Anti-Bullying and Anti-Harassment Policy
104.2P
Anti-Bullying and Anti-Harassment Investigation Procedures
204.11
Public Participation in Board Meetings
405.1
Child Abuse Reporting
405.1R
Child Abuse Reporting Regulations
412
Required Professional Development for Employees
413
Licensed Employee Professional Development
505.7
Student Disclosure of Identity
505.7FR1
Report of Student Disclosure of Identity
505.7FR2
Request to Update Student Identity
603.3P
Testing Program
601.1
School Calendar
602.6
Health Education
604.1R
Instructional Materials Selection Regulations
604.3
Objection to Instructional and Library Materials
604.3R
Reconsideration of Instructional and Library Materials Regulation
604.3RF1
Request to Prohibit A Student From Accessing Specific Instructional and Library Materials
604.3RF2
Instructional Materials Reconsideration Request Form
604.7
School Library
604.4R1
Use of Information Resources Regulation
6D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results
NAME
POSITION
SALARY
Madisen Doyen
Special Education Associate
$14.00 per hour
Laura O’Connor
Substitute Food Service Worker
$12.50 per hour
Pam Sargent
Substitute Special Education Associate
$14.00 per hour
6E. Transfers
NAME
FROM / TO
WAGE
Kylyn Anderson
From Northeast to Middle School
No Change
6F. Separation from District - Coaching positions are contingent upon finding a suitable replacement
NAME
POSITION
REASON
DATE
Tracy Johnson
Building &Grounds Maintenance Assistant
Retirement
October 31, 2023
6G. Open Enrollments
NAME
DISTRICT REQUESTED
REASON
RESIDENT DISTRICT
APPROVE OR DENY
FUNDE D
Andrew F.
Glenwood
Remain after move
Fremont-Mills
Approve
Yes
Lilly F.
Glenwood
Remain after move
Fremont-Mills
Approve
Yes
AnnaMarie S.
Glenwood
Remain after move
Fremont-Mills
Approve
Yes
Alec S.
Glenwood
Remain after move
Fremont-Mills
Approve
Yes
6H. Approval of Financial Reports
Approval of bills and financial reports as of August 31, 2023.
6I. Fundraising Requests
GROUP
DESCRIPTION
PURPOSE
AMOU NT
DATES
West Library
Book Fair
Library Books
AMAP
Oct. 18-27, 2023
Dance Team
Rams Bracelets &Hair
Extensions
Dance Gear, Camps, Poms, Nationals
$500
Sept. 15-Dec. 15, 2023
6J. Out of State and Overnight Travel
REQUESTED BY
ACTIVITY
DESTINATION
DEPARTURE DATE
RETURN DATE
Jordan Hansen
Behavior Solutions Conf.
El Paso, TX
09/26/2023
09/28/2023
Lindsey Tadin
Behavior Solutions Conf.
El Paso, TX
09/26/2023
09/28/2023
Megan Sheeder
Behavior Solutions Conf.
El Paso, TX
09/26/2023
09/28/2023
Marissa Briley
Behavior Solutions Conf.
El Paso, TX
09/26/2023
09/28/2023
Cindy Menendez
Behavior Solutions Conf.
El Paso, TX
09/26/2023
09/28/2023
Macy Burgess
Behavior Solutions Conf.
El Paso, TX
09/26/203
09/28/2023
Derrica Hutchings
Teaching and Learning Conf.
Orlando, FL
10/15/2023
10/18/2023
Julie McMullen
Teaching and Learning Conf.
Orlando, FL
10/15/2023
10/18/2023
Ericka Lang
Teaching and Learning Conf.
Orlando, FL
10/15/2023
10/18/2023
Tami Bertini
Teaching and Learning Conf.
Orlando, FL
10/15/2023
10/18/2023
Megan Sheeder
Teaching and Learning Conf.
Orlando, FL
10/15/2023
10/18/2023
Ben Haynes
Teaching and Learning Conf.
Orlando, FL
10/15/2023
10/18/2023
Amie Abbott
Teaching and Learning Conf.
Orlando, FL
10/15/2023
10/18/2023
Shamani Langille
Iowa Talented &Gifted Assoc. Annual Conference
Des Moines, IA
10/16/2023
10/18/2023
6K. Grant Requests
NAME
PURPOSE
AMOUNT
None
6L. Curriculum
CONTENT
DRAFT/FINAL
SCHOOL YEAR
Sports, Digital Media Design Fundamentals
Draft
2023-2024
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Announcements and Communications 7A. Comments from Public – None
7B. Comments from Board of Education – None
7C. Legislative Update – Superintendent Dr. Embray provided a Legislative update.
7D. Presentations –
7D. 1. – Get Your Teach On Conference Report – A large group of Instructors from Northeast and West Elementary Schools gave a presentation on the Get Your Teach On conference that was attended this past summer. The conference experience was extremely positive, and they have implemented strategies taken from the conference. The entire group highly recommend that another group of instructors attend the conference next summer.
7D. 2. - ISASP Performance Summary – Assistant Superintendent Dr. Chad Lang gave a presentation on the Spring 2023 Iowa State Assessment of School Progress (ISASP) Results. Glenwood CSD achieved outcomes of advanced &proficient that were above the state average in 86% of assessment batteries.
7E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on planning discussions relating to the GRC closing, and facilities plans.
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Reports -
Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
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Old Business - None
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New Business – A. to G.
10A. Approval of Flexibility Fund Resolution
J Zak made a motion for approval of the Resolution to expend funds from the District’s Flexibility Account for instructional programs, professional development, and other general fund expenses. These funds, in the amount of $300,000, were unexpended and unobligated from Restricted Fund Professional Development – TQPD. E Krueger seconded the motion. All voted “aye”. Motion carried.
10B. Approval to Purchase a 65 Passenger Demonstration Bus
E Krueger made a motion for approval to purchase a 65-Passenger Demonstration Bus in July 2024. E Richardson seconded the motion. All voted “aye”. Motion carried.
10C. Approval of Co-Sexual Harassment Officers
E Richardson made a motion for approval of the appointment of Heidi Stanley and Ashlie Salazar as the District’s Co-Sexual Harassment Officers for 2023-2024. C Becker seconded the motion. All voted “aye”. Motion carried.
10D. Approval of Designation &Authorization of Title IX Coordinator
J Zak made a motion for approval of the designation of Cindy Menendez as the District’s Title IX Coordinator and authorizes her to coordinate the District’s efforts to comply with the District’s responsibilities under Title IX (20 U.S.C. §§ 1681, et. Seq.). E Krueger seconded the motion. All voted “aye”. Motion carried.
10E. Approval of Equity Officer
C Becker made a motion for approval of the re-appointment of Cindy Menendez as the District’s Equity Officer for 2023-2024. E Richardson seconded the motion. All voted “aye”. Motion carried.
10F. Approval of Level I Investigators &Alternates
J Zak made a motion for approval of the appointment of Administrators as Level I investigators and as alternates on Level I investigations. C Becker seconded the motion. All voted “aye”. Motion carried.
10G. Approval of Use of Signature Stamp &Electronic Signature
J Zak made a motion to approve authorization to the Chief Financial Officer to use the Board President’s signature stamp and/or electronic signature to sign all contracts for tuition-in, transportation, PMIC, and alternative school student contracts; to authorize the Superintendent’s Administrative Assistant to use the Board President’s signature stamp and/or electronic signature to sign all employment contracts; and the Athletic Director to use the Board President’s signature stamp and/or electronic signature to sign all officials/referees’ agreements. E Richardson seconded the motion. All voted “aye”. Motion carried.
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Adjournment
As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by E Krueger to adjourn the regular meeting at 7:00 p.m. All voted “aye”. Motion carried.
Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer