Glenwood Community School District

Public Hearing &Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday September 11, 2023

1. Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, and John Zak
   .
   

2. Approval of Agenda – J Zak made a motion to approve the agenda with modification. E Krueger seconded the motion. All voted “aye”. Motion Carried
   

3. Public Hearing The public hearing for the Resolution to Expend Funds from the District’s Flexibility Account began at 6:05 p.m. No comments were received from the community members in attendance.
   

4. Spotlight on Education - None
   

5. Friends of Education - None
   

6. Consideration of Action on Consent Items – E Richardson made a motion to approve the consent agenda including items 6A, 6B, 6D through 6L and to table Item 6C. Board Policies First Reading to the September 25, 2023, Work Session. E Krueger seconded the motion. All voted “aye”. Motion Carried
   6A. Approval of Minutes
   

   Minutes were approved for the August 14, 2023
   Regular Meeting &August 28, 2023
   Regular Meeting.

   6B. Approval of Board Policies -
   Second Reading Approvals:

   POLICY #	DESCRIPTION
   None

   
   

   6C. Approval of Board Policies -
   First Reading Approvals:
   
   TABLED to September25, 2023 Work Session
   

   POLICY #	DESCRIPTION
   104.2	Anti-Bullying and Anti-Harassment Policy
   104.2P	Anti-Bullying and Anti-Harassment Investigation Procedures
   204.11	Public Participation in Board Meetings
   405.1	Child Abuse Reporting
   405.1R	Child Abuse Reporting Regulations
   412	Required Professional Development for Employees
   413	Licensed Employee Professional Development
   505.7	Student Disclosure of Identity
   505.7FR1	Report of Student Disclosure of Identity
   505.7FR2	Request to Update Student Identity
   603.3P	Testing Program
   601.1	School Calendar
   602.6	Health Education
   604.1R	Instructional Materials Selection Regulations

   604.3	Objection to Instructional and Library Materials
   604.3R	Reconsideration of Instructional and Library Materials Regulation
   604.3RF1	Request to Prohibit A Student From Accessing Specific Instructional and Library Materials
   604.3RF2	Instructional Materials Reconsideration Request Form
   604.7	School Library
   604.4R1	Use of Information Resources Regulation

   
   

   6D.
   New Hires -
   Contingent upon completion of pre-employment requirements &favorable background check results
   

   NAME	POSITION	SALARY
   Madisen Doyen	Special Education Associate	$14.00 per hour
   Laura O’Connor	Substitute Food Service Worker	$12.50 per hour
   Pam Sargent	Substitute Special Education Associate	$14.00 per hour

   
   

   6E. Transfers

   NAME	FROM / TO	WAGE
   Kylyn Anderson	From Northeast to Middle School	No Change

   
   

   6F. Separation from District -
   Coaching positions are contingent upon finding a suitable replacement
   

   NAME	POSITION	REASON	DATE
   Tracy Johnson	Building &Grounds Maintenance Assistant	Retirement	October 31, 2023

   
   

   6G. Open Enrollments

   NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
   Andrew F.	Glenwood	Remain after move	Fremont-Mills	Approve	Yes
   Lilly F.	Glenwood	Remain after move	Fremont-Mills	Approve	Yes
   AnnaMarie S.	Glenwood	Remain after move	Fremont-Mills	Approve	Yes
   Alec S.	Glenwood	Remain after move	Fremont-Mills	Approve	Yes

   
   

   6H. Approval of Financial Reports

   
   

   Approval of bills and financial reports as of August 31, 2023.

   
   

   6I. Fundraising Requests

   GROUP	DESCRIPTION	PURPOSE	AMOU NT	DATES
   West Library	Book Fair	Library Books	AMAP	Oct. 18-27, 2023
   Dance Team	Rams Bracelets &Hair Extensions	Dance Gear, Camps, Poms, Nationals	$500	Sept. 15-Dec. 15, 2023

   6J. Out of State and Overnight Travel

   REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
   Jordan Hansen	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
   Lindsey Tadin	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
   Megan Sheeder	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
   Marissa Briley	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
   Cindy Menendez	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
   Macy Burgess	Behavior Solutions Conf.	El Paso, TX	09/26/203	09/28/2023
   Derrica Hutchings	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
   Julie McMullen	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
   Ericka Lang	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
   Tami Bertini	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
   Megan Sheeder	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
   Ben Haynes	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
   Amie Abbott	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
   Shamani Langille	Iowa Talented &Gifted Assoc. Annual Conference	Des Moines, IA	10/16/2023	10/18/2023

   6K. Grant Requests

   NAME	PURPOSE	AMOUNT
   None

   6L. Curriculum

   CONTENT	DRAFT/FINAL	SCHOOL YEAR
   Sports, Digital Media Design Fundamentals	Draft	2023-2024

7. Announcements and Communications 7A.
   Comments from Public – None
   

   7B. Comments from Board of Education – None
   

   7C. Legislative Update – Superintendent Dr. Embray provided a Legislative update.
   

   7D. Presentations –
   

   7D. 1. – Get Your Teach On Conference Report – A large group of Instructors from Northeast and West Elementary Schools gave a presentation on the Get Your Teach On conference that was attended this past summer. The conference experience was extremely positive, and they have implemented strategies taken from the conference. The entire group highly recommend that another group of instructors attend the conference next summer.
   

   7D. 2. - ISASP Performance Summary – Assistant Superintendent Dr. Chad Lang gave a presentation on the Spring 2023 Iowa State Assessment of School Progress (ISASP) Results. Glenwood CSD achieved outcomes of advanced &proficient that were above the state average in 86% of assessment batteries.
   

   7E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on planning discussions relating to the GRC closing, and facilities plans.
   

8. Reports -

   Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.

9. Old Business - None
   

10. New Business – A. to G.

    10A. Approval of Flexibility Fund Resolution

    J Zak made a motion for approval of the Resolution to expend funds from the District’s Flexibility Account for instructional programs, professional development, and other general fund expenses. These funds, in the amount of $300,000, were unexpended and unobligated from Restricted Fund Professional Development – TQPD. E Krueger seconded the motion. All voted “aye”. Motion carried.

    
    

    10B. Approval to Purchase a 65 Passenger Demonstration Bus

    E Krueger made a motion for approval to purchase a 65-Passenger Demonstration Bus in July 2024. E Richardson seconded the motion. All voted “aye”. Motion carried.

    
    

    10C. Approval of Co-Sexual Harassment Officers

    E Richardson made a motion for approval of the appointment of Heidi Stanley and Ashlie Salazar as the District’s Co-Sexual Harassment Officers for 2023-2024. C Becker seconded the motion. All voted “aye”. Motion carried.

    
    

    10D. Approval of Designation &Authorization of Title IX Coordinator

    J Zak made a motion for approval of the designation of Cindy Menendez as the District’s Title IX Coordinator and authorizes her to coordinate the District’s efforts to comply with the District’s responsibilities under Title IX (20 U.S.C. §§ 1681, et. Seq.). E Krueger seconded the motion. All voted “aye”. Motion carried.

    
    

    10E. Approval of Equity Officer

    C Becker made a motion for approval of the re-appointment of Cindy Menendez as the District’s Equity Officer for 2023-2024. E Richardson seconded the motion. All voted “aye”. Motion carried.

    
    

    10F. Approval of Level I Investigators &Alternates

    J Zak made a motion for approval of the appointment of Administrators as Level I investigators and as alternates on Level I investigations. C Becker seconded the motion. All voted “aye”. Motion carried.

    
    

    10G. Approval of Use of Signature Stamp &Electronic Signature

    J Zak made a motion to approve authorization to the Chief Financial Officer to use the Board President’s signature stamp and/or electronic signature to sign all contracts for tuition-in, transportation, PMIC, and alternative school student contracts; to authorize the Superintendent’s Administrative Assistant to use the Board President’s signature stamp and/or electronic signature to sign all employment contracts; and the Athletic Director to use the Board President’s signature stamp and/or electronic signature to sign all officials/referees’ agreements. E Richardson seconded the motion. All voted “aye”. Motion carried.

    
    

11. Adjournment
    

As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by E Krueger to adjourn the regular meeting at 7:00 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer