Glenwood Community School District

Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday November 14, 2022    

1. Call to Order & Roll Call – President Curt Becker called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Tim Becker, Elizabeth Richardson, Matt Portrey, and John Zak.

2. Approval of Agenda – J Zak made a motion to approve the agenda. M Portrey seconded the motion.  All voted “aye”. Motion Carried

3. Spotlight on Education - None

4. Friends of Education - None

5. Consideration of Action on Consent Items – M Portrey made a motion to approve the consent agenda including items 5A through 5L.  s T Becker seconded the motion.  All voted “aye”. Motion Carried

 

5A. Approval of Minutes

Minutes were approved for the October 10, 2022, Regular Meeting, and the October 24, 2022, Special Meeting & Work Session.

 

5B. Approval of Board Policies - Second Reading Approvals:

 

5C. Approval of Board Policies - First Reading Approvals:

 

 5D. New Hires - Contingent upon completion of pre-employment requirements & favorable background check

 

5E. Transfers

 

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

5G. Open Enrollments

 

5H. Approval of Financial Reports

Approval of bills and financial reports as of October 31, 2022.  

 

5I. Fundraising Requests

 

5J. Out of State and Overnight Travel

 

5K. Grant Requests

 

5L. Curriculum  

 

6. Announcements and Communications

6A. Comments from Public – None

6B. Comments from Board of Education – None

6C. Legislative Update – None

6D. Presentations – 

Iowa Community Visioning gave a presentation on the Community Visioning Grant that was received by the Glenwood Betterment Committee.

The Glenwood CSD Instructional Coaches Team gave a presentation on the Teaching – Learning – Coaching (TLC) Conference that they recently attended.  FY23 instructional coaching strategies including Peer Observation Reviews (POPS), Instructional Rounds and Impact Coaching Cycles ere presented.

6E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on GRC closing planning discussions, progress on the master site plan feasibility study and facilities topics.  The GRC Closure Task Force Committee will be touring all buildings on the GRC campus on Thursday November 17.

7. Reports - 

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds & Print Shop reported on their respective buildings or areas of accountability.

8. Old Business - None

9. Adjournment Sine Die

As there was no further business to come before the Board at this time, a motion was made by Tim Becker and seconded by Elizabeth Richardson to adjourn the regular meeting at 7:45 p.m. and call the reorganization meeting to order at 7:45 pm. All voted “aye”.  Motion carried.
 

10.  Board of Education Annual Reorganization Meeting

Board Secretary - Treasurer Tim Reinert called the reorganization meeting to order and conducted the organizational meeting of the new board of directors.

           10A.  Election of President 

            Board Members voted by paper ballot for Board President. Ballots Cast for President were as follows:

           Board Member                Vote

            Tim Becker                          Matt Portrey

            Matt Portrey                       John Zak

            Elizabeth Richardson        Matt Portrey

            John Zak                               Matt Portrey

            Curt Becker                         Matt Portrey

           Matt Portrey was declared Board President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to President, Matt                       Portrey.

 

         10B.  Election of Vice-President 

           Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President were as follows:

          Board Member                    Vote

           Tim Becker                            John Zak

           Matt Portrey                         John Zak

           Elizabeth Richardson          John Zak        

            John J. Zak IV                      Elizabeth Richardson

            Curt Becker                         John Zak 

            John Zak was declared Board Vice-President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to Vice-President,                      John Zak.

           10C. Set Meeting Dates, Time, and Place for 2022-23

            Tim Becker made a motion to approve the following schedule for Board meetings for the 2022-23 school year. Regular board meetings and                  board work sessions will be held at the Central Office beginning at 6:00 pm unless otherwise noted. Elizabeth Richardson seconded the                        motion.  All voted “aye”. Motion carried

 

10D.  Appointments/Assignments for 2020-21

C Becker made a motion to approve the following committee assignments for 2021-22. J Zak seconded the motion.  All voted “aye”.  Motion carried.

 

 

10E.  Appointment of Chief Financial Officer/Business Manager/Board Secretary-Treasurer

J Zak made a motion to approve Tim Reinert as the District’s Chief Financial Officer/Business Manager/Board Secretary-Treasurer. T Becker seconded the motion. All voted “aye”. Motion carried. President Matt Portrey administered the Oath of Office.

 

10F.  Approval of Official Publication

T Becker made a motion to approve the Opinion-Tribune as the school district’s official publication. C Becker seconded the motion. All voted “aye”. Motion carried.

 

10G.  Approval of Legal Counsel

E Richardson made a motion to approve the appointment of Lynch Dallas, P.C. as legal counsel for the school district. T Becker seconded the motion. All voted “aye”. Motion carried.

 

10H.  Approval of Bank Depositories and Limits

C Becker made a motion to approve the following bank depositories and limits. J Zak seconded the motion. All voted “aye”. Motion carried.

    

    Name of Depository            Location                               Maximum Deposit

    Glenwood State Bank         Glenwood, IA                       $15,000,000.00

    ISJIT                                     Naperville, IL (managed)    $15,000,000.00

    First National Bank             Glenwood, IA                       $5,200,000.00

    American National Bank    Council Bluffs, IA                 $80,050.00

    

11.  New Business – A. to I. 

11A. Approval to Conduct Youth Focus Groups

T Becker made a motion to approve allowing the Glenwood Betterment Committee to conduct focus groups at West Elementary, Middle School and High School as part of the Community Visioning Grant they received from Iowa Community Visioning.  E Richardson seconded the motion. All voted “aye”. Motion carried.

 

11B. Approval of  LEP Allowable Costs

C Becker made a motion to approve the FY22 LEP Allowable Cost Application in the amount of zero dollars.  

E Richardson seconded the motion. All voted “aye”. Motion carried. 

 

11C. Approval of SBRC Application

C Becker made a motion to approve the SBRC Application for increased spending authority resulting for FY22 Open Enrolled Out students who were not part of the FY22 certified enrollment of $144,540.  E Richardson seconded the motion. All voted “aye”. Motion carried.

 

11D. Approval of General Transportation Service Agreement

T Becker made a motion for approval of the General Service Transportation Service Agreement with Black Hills Energy.  J Zak seconded the motion.  All voted “aye”. Motion carried.

 

11E. Approval of Early Notification Incentive

C Becker made a motion to approve the early notification incentive to position the Glenwood CSD to hire for open position from the most qualified candidate pool available. T Becker seconded the motion. All voted “aye”. Motion carried.

 

11F. Approval of Contract for Services with Gaggle.Net, Inc.

E Richardson made a motion to approve the contract with Gaggle.Net, Inc. T Becker seconded the motion. All voted “aye”. Motion carried.

 

11G. Approval to Receive Competitive Bids for Two 65-Passenger Buses

J Zak made a motion to approve requesting and receiving competitive bids for the purchase of two new 65 passenger school buses. C Becker seconded the motion. All voted “aye”. Motion carried.

        

11H. Approval of ROAR Program    

T Becker made a motion to approve the launch and implementation of thegrow your own teacher program for Glenwood CSD.  The programs name will be “Raising Our Aspiring Rams” (ROAR) .  E Richardson seconded the motion. All voted “aye”. Motion carried.

 

11 I. Approval of Increase to Credit Limit

C Becker made a motion to raise the districts corporate credit card limit to streamline business processes and accommodate increased volume of vendors that no longer accommodate purchase orders and direct billing.  J Zak seconded the motion. All voted “aye”. Motion carried.

 

12. Adjournment

As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by J Zak to adjourn the regular meeting at 8:25 p.m. All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Matt Portrey, Board President                                Tim Reinert, Board Secretary / Treasurer