2023.05.08 Regular Meeting Minutes

Glenwood Community School District

Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

 

Monday May 8, 2023    

 

1. Call to Order & Roll Call – Vice President Jon Zak called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker (vis phone), Eva Krueger, Elizabeth Richardson, and John Zak.  Matt Portrey was absent.

 

2. Approval of Agenda – E Krueger made a motion to approve the agenda with modification.  E Richardson seconded the motion.  All voted “aye”. Motion Carried

 

3. Spotlight on Education – Assistant Superintendent Dr. Chad Lang presented GCSD Teammates Mentoring Program Coordinator Sandra Dollen with a Spotlight on Education award on being the largest Teammates Chapter in the State of Iowa.  The GCSD Teammates mentoring program started in 2019.

 

4. Friends of Education - None

 

5. Consideration of Action on Consent Items – E Richardson made a motion to approve the consent agenda including items 5A through 5L.  E Krueger seconded the motion.  All voted “aye”. Motion Carried.

 

5A. Approval of Minutes

 

Minutes were approved for the April 10, 2023 Regular Meeting & April 24, 2023 Special Meeting.

 

5B. Approval of Board Policies - Second Reading Approvals:

 

 

5C. Approval of Board Policies - First Reading Approvals: 

 

 

5D. New Hires - Contingent upon completion of pre-employment requirements & favorable background check results  

 

 

  5E. Transfers

 

 

  5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

 

 

5G. Open Enrollments

 

 

5H. Approval of Financial Reports

 

Approval of bills and financial reports as of April 30, 2023.

 

5I. Fundraising Requests

 

5J. Out of State and Overnight Travel

 

5K. Grant Requests

5L. Curriculum  

 

6. Announcements and Communications

 

6A. Comments from Public – None

 

6B. Comments from Board of Education – Elizabeth Richardson reported on a meeting with the Glenwood Community School Foundation (GCSF).  The GCSF would like to be the Academic Booster Organization for the Glenwood Community School district and are looking for ways to support teachers.

 

6C. Legislative Update – House File 718 regarding local government property taxes, financial authority, operations, and budget was approved by Iowa Governor Kim Reynolds on May 4, 2023.

 

6D. Presentations – None

 

6E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on planning discussions relating to the GRC closing, master site plan and facilities.  

 

6F. High School Action Plan Quarterly Review – The BOE discussed the Action Plan for the High School Climate and Culture Study.   The action plan will include a public setting presentation of the study results by Lori Stohs Consulting, executing a plan to communicate to the public, communicating the action plan to the High School Staff, establishing High School Staff action plan accountabilities, & establishing a quarterly review and reporting schedule for the September, December, March, and June BOE Work Sessions.

 

7. Reports - 

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds & Print Shop reported on their respective buildings or areas of accountability.

 

8. Old Business - None

 

9. New Business – A. to H.

 

9A. Approval of District Developed Service Delivery Plan

C Becker made a motion for approval of the District Developed Service Delivery Plan as presented. 

E Krueger seconded the motion.  All voted “aye”. Motion carried.

 

9B. Approval of IT & Media Managed Services Agreement with Green Hills AEA

E Krueger made a motion for approval of the IT & Media Managed Services Agreement with Green Hills AEA.  E. Richardson seconded the motion.  All voted “aye”. Motion carried.

 

9C. Approval of Cement Slab and Bleachers

E Richardson made a motion for approval of the request from Activities Director (AD) Jeff Bissen to add a cement slab and purchase two tennis bleachers for the East side of the tennis courts.  AD Bissen also requested the purchase of two additional tennis bleachers for the end zone of the football field.  The Booster Club will provide the funding for the estimated cost of the project of $23,208.   The project will also include moving existing irrigation water lines with an estimated cost of $4,500.  Operations Director Frank Bachman agreed to pick up the cost of moving the lines from the Operations budget.  E Krueger seconded the motion.  All voted “aye”. Motion carried.

 

9D. Approval of to Rescind Resignation

C Becker made a motion for approval to accept the resignation rescission from Kendra Biermann. 

E Richardson seconded the motion.  All voted “aye”. Motion carried.

 

9E. Approval of Mills County Woodfield Phase 3 Urban Renewal Area Resolution

E Krueger made a motion for approval of the Mills County Woodfield Phase 3 Urban Renewal Area Resolution.  E. Richardson seconded the motion.  All voted “aye”. Motion carried.

 

9F. Approval of Resolution Establishing an Educational Assistance Plan for Teacher and Paraeducator Registered Apprentice (TPRA) Program Participants

E Krueger made a motion for approval of the resolution establishing an Educational Assistance Plan for TPRA Program Participants.  The resolution is necessary to address tax issues for employees who are participating the in TPRA program.  E. Richardson seconded the motion.  All voted “aye”. Motion carried. 

 

9G. Approval of School Resource Officer (SRO) Liaison Program Agreement

C Becker made a motion for approval of the SRO position for the GCSD in partnership with the City of Glenwood Police Department.  E Richardson seconded the motion.  All voted “aye”. Motion carried.

 

9H. Approval of Extension Agreement with Pan-O-Gold Baking Co.

E Krueger made a motion for approval of the Extension Agreement with Pan-O- Gold Baking Co. as the districts bread vendor for the 2023-2024 school year.  E. Richardson seconded the motion.  All voted “aye”. Motion carried.

 

10. Exempt Session

 

The BOE went into exempt session to discuss the new annual review process for the Evergreen Clause in Superintendent Dr. Devin Embray’s employment contract.  The process will be to seek evaluation input in February, review the input at the March Work Session, consider contract rollover by March 31 in closed session, opening meeting action as decided in closed session & report the decision to Dr. Devin Embray.

 

11. Adjournment

As there was no further business to come before the Board at this time, a motion was made by E Krueger and seconded by E Richardson to adjourn the regular meeting at 7:18 p.m. All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Jon Zak, Board Vice President                                Tim Reinert, Board Secretary / Treasurer