2023.06.12 Regular Meeting Minutes

Glenwood Community School District

Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday June 12, 2023         

1. Call to Order, Roll Call & Pledge of Allegiance – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Elizabeth Richardson, Eva Krueger, Matt Portrey and John Zak.

2. Approval of Agenda – E Richardson made a motion to amend New Business Item F.  E Krueger seconded the motion.  All voted “aye”.  Motion carried.  J Zak made a motion to approve the agenda with modification.  E Krueger seconded the motion.  All voted “aye”. Motion Carried.

3. Spotlight on Education – Retiring West Elementary Principal Genie O’Grady was recognized and congratulated on her retirement after 10 years of outstanding service to the Glenwood Community School District.  Dr. Embray thanked her for all her contributions including leading West Elementary to the U.S. Department of Education National Blue-Ribbon School award for 2022.

4. Friends of Education – None

5. Consideration of Action on Consent Items – C Becker made a motion to approve the consent agenda including items 5A through 5L.  E Richardson seconded the motion.  All voted “aye”. Motion Carried.

5A. Approval of Minutes

Minutes were approved for the May 3, 2023, Special Meeting, May 8, 2023, Regular Meeting, May 12, 2023, Special Meeting and May 22, 2023. Special Meeting & Work Session.

5B. Approval of Board Policies - Second Reading Approvals:

5C. Approval of Board Policies - First Reading Approvals:

5D. New Hires - Contingent upon completion of pre-employment requirements & favorable background check results   

5E. Transfers

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

5G. Open Enrollments

5H. Approval of Financial Reports

Approval of bills and financial reports as of May 31, 2023. 

5I. Fundraising Requests

5J. Out of State and Overnight Travel

5K. Grant Requests

5L. Curriculum

6. Announcements and Communications

6A. Comments from Public – None

6B. Comments from Board of Education – None

6C. Legislative Update – Dr. Embray shared with the BOE that many bills were signed into law in recent weeks.  The district’s attorneys, Ahlers & Cooney, are developing a webinar presentation that will explain the implications of the new laws.  The Glenwood CSD Administration team will watch the webinar and make recommendations for any changes needed to comply with the new laws.

6D. Presentations – Activities Director Jeff Bissen gave a presentation on the 2022 – 2023 Winter & Spring High School Activities Survey Results with data from Students, Parents and Coaches.

6E. GRC Campus Closing Update – Superintendent Embray provided an update on planning discussions relating to the GRC closing, master site plan and facilities.  Specifically, developments concerning the GRC Administration Building for the intended use as an innovation center in the Fall of 2024 were discussed.

7. Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds & Print Shop reported on their respective buildings or areas of accountability.

8. Old Business - None

9. New Business – A. to L.

9A. Approval of Iowa Association of School Boards (IASB) Renewal

J Zak made a motion for approval to renew the District’s membership with IASB for the 2023-2024 school year.  E Krueger seconded the motion.  All voted “aye”. Motion carried.

9B. Approval of Iowa School Finance Information Services (ISFIS) Renewal

E Krueger made a motion for approval to renew the District’s membership with ISFIS for the 2023-2024 school year.  E Richardson seconded the motion.  All voted “aye”. Motion carried.

9C. Approval of Administrator Stipends

E Richardson made a motion for approval of the stipends for administrators for district assignments / responsibilities. C Becker seconded the motion. Discussion was completed.  All voted “nay”. Motion failed.  Further discussion was completed, and the administrator stipend listing was revised.  C Becker made a motion for approval of the revised administrator stipends.  E Krueger seconded the motion.  All voted “aye”. Motion carried.

9D.  Approval of Agreement with School Administrators of Iowa (SAI)

E Richardson made a motion for approval of the agreement with SAI for the Administrator Mentoring and Induction Program.  C Becker seconded the motion. All voted “aye”. Motion carried.

9E. Approval of Memorandum of Understanding (MOU) with Upper Iowa University

C Becker made a motion for approval of the MOU for use with our R.O.A.R. grow your own program for secondary content majors.  J Zak seconded the motion.  All voted “aye”. Motion carried.

9F. Approval to move the July Regular Board meeting from July 10^th to July 17^th

J Zak made a motion for approval to move July Regular BOE Meeting from July 10, 2023, to July 17^, 2023, and to remove the July 24, 2023, Special Meeting and Work Session.  E Richardson seconded the motion.  All voted “aye”. Motion carried.

9G. Approval of Agreement with R.O.A.R. Candidate

E Krueger made a motion for approval of admission of Kaylin Harder into our R.O.A.R. program starting the 2023-2024 school year. E Richardson seconded the motion.  All voted “aye”. Motion carried.

9H. Approval of Strategic Plan for 2023 to 2028    

E Krueger made a motion for approval of the District’s Strategic Plan for 2023 to 2028. E Richardson seconded the motion.  All voted “aye”. Motion carried.

9I. Approval of Bid for Construction of High School Greenhouse

C Becker made a motion for approval of the bids from Stuppy Greenhouse and other construction vendors for the High School Greenhouse project.  E Richardson seconded the motion.  Discussion was completed.  All voted “nay”. Motion failed.  Further discussion was completed. C Becker made a motion to approve the bids from the construction vendors as presented and the bid from Stuppy Greenhouse subject to being revised to exclude item #14 on page 9 of the bid and that the project is not to exceed $111,500 without further BOE approval. J Zak seconded the motion.  All voted “aye”. Motion carried.

9J. Approval of First Reading & Waiver of Second Reading of Board Policy 603.1R

E Krueger made a motion for approval of the modified changes to Board Policy 603.1R and to waive the second reading so the new committee structure can meet later in the week to begin the necessary work to develop the action plans for the implementation of the 2023-2028 strategic plan.  E Richardson seconded the motion.  All voted “aye”. Motion carried.

9K. Approval to Pay Bills through June 30, 2023

E Krueger made a motion for approval to pay bills received after the board meeting through June 30, 2023, to close out our FY23 fiscal year. E Richardson seconded the motion.  All voted “aye”. Motion carried.

9L. Approval of Food Service Agreement with Kid’s Place

J Zak made a motion for approval of the Food Service agreement between Kids Place Daycare and our Food Service Department.  E Krueger seconded the motion.  All voted “aye”. Motion carried.

10. Adjournment

As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by E Richardson to adjourn the regular meeting at 7:04 p.m. All voted “aye”.  Motion carried.

_______________________________                                  __________________________________

Matt Portrey, Board President                                               Tim Reinert, Board Secretary / Treasurer