2023.06.26 - Special Meeting & Works Session Minutes

Glenwood Community School District

Special Meeting & Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday June 26, 2023

Special Meeting

1. Call to Order, Roll Call & Agenda Approval – President Matt Portrey called the Special Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak.  C Becker made a motion to approve the agenda.  J Zak seconded the motion.  All voted “aye”.  Motion carried.

2. Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 2A through 2E.  C Becker seconded the motion.  All voted “aye”. Motion carried.

2A. New Hires - Contingent upon completion of pre-employment requirements & favorable background      

2B. Transfers

2C. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

2D. Open Enrollments

2E. Fundraising Requests

3. New Business – A. to J. 

3A. Discussion of 2024 Legislative Priorities

The BOE discussed FY24 legislative priorities for Glenwood CSD.  The BOE selected the IASB 2023 Legislative Platform priorities of Student Achievement, School Safety, Special Education, Teacher Recruitment & Licensure & Supplemental State Aid. They will be submitted to IASB by August 15, 2023.

3B. Approval of Let’s Go Bound Plan Agreement

J Zak made a motion for approval of the agreement with ASPi Solutions, Inc. d/b/a Bound for all Bound Services. E Krueger seconded the motion.  All voted “aye”. Motion carried.

3C. Approval of Equipment Program Proposal

E Richardson made a motion for approval of the Equipment Program proposal from JQ Office for the district’s copiers and printers.  E Krueger seconded the motion.  All voted “aye”. Motion carried.

3D. Approval of Facility Project Scope, Estimated Project Cost & Possible Funding Options

E Krueger made a motion for approval of the Facility Project Scope, Estimated Costs, and Possible Funding Scenarios for the proposed November 2023 Bond Vote. A petition will be generated from these estimates and the scope for voters to consider.  E Richardson seconded the motion.  All voted “aye”. Motion carried.

3E. Approval of Institutional Lease Agreement

J Zak made a motion for approval of the Institutional Lease Agreement beginning July 1, 2023, and ending June 30, 2024, between the Glenwood Community School District and the Iowa Department of Health & Human Services / Glenwood Resource Center.  This agreement includes the possibility of two-yearly extensions through June 30, 2026.  E Krueger seconded the motion.  All voted “aye”. Motion carried.

3F. Approval of Operational Sharing Agreement

E Richardson made a motion for approval of the operational sharing agreement with Fremont Mills Community School District for the services of School Business Official (SBO) oversight.  E Krueger seconded the motion.  All voted “aye”. Motion carried.

The Board of Education moved to Exempt Session at 9:10 p.m.

3G. Approval of Administrators, Directors, and Salaried Coordinator Positions

E Krueger made a motion for approval of a 3.76% salary increase and market factor compensation adjustments for Administrators, Directors, and Salaried Coordinators.  E Richardson seconded the motion.  

All voted “aye”. Motion carried.

3H. Closed Session

Curt Becker made a motion to go into Closed Session to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session, as provided in Iowa Code Section 21.5(1)(i).  Elizabeth Richardson seconded the motion.  Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak all voted “aye” to move to Closed Session.  

The Board of Education went into Closed Session at 9:45 p.m.

3I. Return to Open Session

C Becker made a motion to return to Open Session.  John Zak seconded the motion.  Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak all voted “aye” to return to Open Session.  

The Board of Education returned to Open Session at 10:55 p.m.

3J. Approval of Superintendent of Schools Performance Review & Salary Increase for FY24 School Year 

C Becker made a motion for approval of a 3.76% salary increase for the Superintendent of Schools Dr. Devin Embray.  J Zak seconded the motion.  All voted “aye”. Motion carried.

WORK SESSION

HS & MS Outcome Assessments - Administrator Lorraine Duitsman gave a presentation on the Q4 FY22-23 HS & MS Assessment Results.

ISASP 2022 -2023 Profile Results – Assistant Superintendent Dr. Chad Lang gave a presentation on preliminary peer group comparative analysis of the 2022-2023 Iowa State Assessment of School Performance (ISASP) profile results.

FAST Benchmark Assessment Data - Administrators Ashlie Salazar and Genie O’Grady gave a presentation on the Spring 2023 FAST Benchmark Assessment Results.

Strategic Plan Goal Data – Superintendent Dr. Devin Embray provided a progress report on the implementation of the Glenwood Community School District 2023 to 2028 Strategic Plan.

Year End Preliminary Estimated Finance Report – Chief Financial Officer Tim Reinert provided the Preliminary Year-End Finance Reports and scheduled fieldwork dates for the FY23 external audit date.  Anderson and Larkin & Co., P.C. Certified Public Accountants are scheduled to be on site for audit fieldwork from August 9th to August 11th, 2023.

Adjournment

As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by C Becker to adjourn the meeting at 11:00 p.m.  

All voted “aye”.  Motion carried.

_______________________________               __________________________________

Matt Portrey, Board President                                            Tim Reinert, Board Secretary / Treasurer