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September 13, 2010 Work Session and Board Meeting Agenda

September 10, 2010
 
 
To:      All School Board Members                                       Voting Orders:
                                                                                        Dave Blum – At-Large ‘13
From:  Devin Embray, Superintendent                                 Henry Clark – At-Large ‘13
                                                                                        David Warren – At-Large ‘13
                                                                                        Linda Young – At-Large ‘11
                                                                                        Theresa Romens – At-Large ‘11
 
Re:      Working agenda for the work session on Monday, September 13, 2010 at 6:00 p.m. at the High School Media Center, 504 East Sharp Street, Glenwood, Iowa and for the regular meeting on Monday, September 13, 2010 at 7:00 p.m. at the High School Media Center, 504 East Sharp Street, Glenwood, Iowa
 
1.
PLEDGE OF ALLEGIANCE
 
A. Call to order
2.
BOARD WORK SESSION – Balanced Scorecard
 
3.
Adjournment
Motion
4.
REGULAR BOARD MEETING – 7:00 p.m.
 
5.
ORGANIZATIONAL MEETING
 
Call to Order
A.  Administration of Oath to Elected Members – No newly elected officers.
B.  Election of President and Oath of Office – Ballots will be distributed to the Board Members to vote for President of the School Board for 2010-2011. Members must sign the ballots so the votes can be recorded. A majority of those voting is necessary to elect.  The oath of office will be administered to the new President.
Shirley will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.

C.  Election of Vice President – Ballots will be distributed to the Board Members to vote for Vice President of the School Board for 2010-2011. Members must sign the ballots so the votes can be recorded. A majority of those voting is necessary to elect.  The oath of office will be administered to the new Vice President.
Shirley will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.
D.  Appointment of Board Treasurer – The oath of office will be administered to the new Board Treasurer.
We need to have a Board Treasurer. I am recommending that we have Shirley be the Treasurer.
E. Set meeting dates, times and places for 2010-2011. Presently the School Board meets on the second Monday of the month at 7:00 p.m. in the Media Center in the High School for regular meetings.
Proposed Schedule
October 11, 2010                                 Glenwood
November 8, 2010                               Mineola
December 13, 2010                             Pacific Junction
January 10, 2011                                 Silver City
February 14, 2011                               Glenwood
March 14, 2011                                   Mineola
April 11, 2010                                     Pacific Junction
May 9, 2010                                        Silver City
June 13, 2011                                      Glenwood
July 11, 2011                                       Glenwood
August 8, 2011                                    Glenwood
September 12, 2011                            Glenwood
We need to set the dates for this coming school year. Above are the dates that correspond to the dates the Board met this past year.
6.      FRIENDS OF EDUCATION
 
A.  We will present three Friends of Education certificates Monday evening to
the following community members:  Don Hembry for making and donating 80 posts to use on the course; Ron Mattox for his help with set-up during the day and prior to the meet; and Larry Hurst for his organizing of volunteers to help with the overall safety of the athletes and spectators.  Larry also helps with all of our EMT services.
7.      SPOTLIGHT ON EDUCATION
 
A.
8.      CONSIDERATION OF ACTION ON CONSENT ITEMS
A. Approval of minutes of the regular meeting on August 9, 2010, and the special session meeting on August 23, 2010.
I am seeking approval of the minutes.
B. Approval of agenda
Motion
I am seeking approval of the agenda.
 
C. Proposed Committee Assignments for 2010-2011. The Board will approve the assignments
  Committee Proposed Member
1. Building and Grounds  
2. Transportation  
3. Co-Curricular  
4. Review Board Meeting Bills Rotate Members
5. IASB Legislative Network  
6. IASB - Delegate Assembly I  
7. Mills Co. Conference Board  
8. Calendar Committee  
9. School Improvement Advisory & Advocacy  
10. Community Coalition  

D. Approval of Board Policies (*changes noted)

Second Readings:
None
 
I am seeking approval of the above policies’ second readings.
 
 
First Readings:
Motion 8.E.
POLICY #
POLICY NAME
1.
805.6
Capital Assets
2.
411
Employee Use of Cell Phones
3.
803.1R1
Process for Competitively Bidding Projects Costing Over $100,000
4.
803.1E1
Checklist for Project Consideration
I am seeking approval of the above policies’ first readings.
 
F. NEW HIRES                                                                                                                               Motion 8.F.
 
NAME
ASSIGNMENT
SALARY
Michelle Millar
Kindergarten Teacher – ONE YEAR CONTRACT
TBD
Barry Loeffelbein
Assist High School Football
$  3,010
Mary Pat King
5th Grade Resource – ONE YEAR CONTRACT
$41,702.39 Incl. TSS
Carie Finnegan
6th Grade – ONE YEAR CONTRACT
$37,922.39 Incl. TSS
 
G. RESIGNATIONS                                                                                                                               Motion 8.G.
NAME ASSIGNMENT DATE
Barry Loeffelbein MS Head Football 08/09/2010

I am seeking approval of the above resignation(s).

H. OPEN ENROLLMENTS
 
 
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Blake B.
Lewis Central Community School District
08/13/2010
Molly B.
Lewis Central Community School District
08/13/2010
Neil E.
Lewis Central Community School District
08/13/2010
I am seeking approval of the above open enrollment(s).
 
 
 
I.  Approval of Financial Reports
Motion 8.I.
1.  Approval of Bills – Director Blum will have reviewed the bills
2.  Vendor Report
3.  Board Report
9.      ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from public
B. Comments from Board
C. Presentations
10.    REPORTS
 
A. Building Administrator Reports                                                                                            10.A.
1.  High School
2.  Middle School
3.  West Elementary
4.  Northeast Elementary/Early Childhood Center
5.  Building Bridges Learning Center
B. Activities Director Report
10.B.
C. Kid’s Place Director’s Report
10.C.
D. Technology Report
10.D.
E. Food Service Report
10.E.
F. Transportation/Building & Grounds Report
10.F.
G. Print Shop
10.G.
11.    NEW BUSINESS
 
A. EXEMPT SESSION
Motion
The Board will go into an exempt session – negotiations strategies – per provisions of Chapter 20.17(3).
B. Approval of hiring Ray & Associates for Negotiations                                              Motion
I am seeking approval to hire Ray & Associates for Negotiations
C. Approval of Contracts with Iowa Lakes Community College                                    Motion 11.C.
I am seeking approval of two contracts with Iowa Lakes Community College for two of our students attending through the SAVE program.
D. Fund Raising Requests
 
 
GROUP
DESCRIPTION OF EVENT
PURPOSE
START UP COSTS
TARGET AMOUNT
DATE
 
 
FCCLA
 
 
Candle & Coffee Sales
Raise money for chapter activities and travel to conference
 
 
 
$   1,500
 
10/06/2010 -
10/25/2010
 
HS Student Council
 
Lee National Denim Day
 
Breast cancer research
 
 
$           -
09/30/2010 -
10/08/2010
 
Boys Cross Country
 
Chicken Dinner
New warm ups -
$6,400
 
 
$   5,500
 
10/3/2010
 
Junior Class
 
Magazine Sales
 
Prom
 
 
$   4,000
09/17/10 -
10/08/10
 
 
H.S. Student Council
 
 
T-Shirts
Mini grants within the
H.S. They would be educational requests.
 
 
 
$        500
 
09/14/10-
09/17/10
 
Art Club
 
Buttons
Classroom Supplies for Art
 
 
$        200
9/20/10-
10/01/10
 
M.S. Yearbook
 
Sale of Yearbook
 
Yearbook Equipment
 
 
$        100
08/09/10-
06/01/11
 
 
M.S. Student Council
 
 
Sale of Ram Beads
Purchase classroom performance clicker system
 
 
 
$        300
 
09/27/10-
10/01/10
 
Black & Gold Concessions
 
Concession Stand-MS VB & BB
Technology Equipment & Electronic Text Reader
 
 
 
$        800
 
09/23/10 -
02/10/11
 
 
Cheerleading
 
 
window painting
Tradition - pay for state fees & other competition expenses
 
 
 
$700 - $1000
 
09/27/10-
10/02/10
 
FFA
 
Fruit, meat etc. sales
Multiple expenses in 2011
 
 
$   4,500
10/08/10-
11/01/10
 
FCCLA
 
Concession Stand
Love Tree/National T- shirts
 
 
$        150
 
10/27/2010
 
 
Cross Country Girl's
 
Adopt a runner donations
Flex Hurdles, Training Table, Season awards, shorts
 
 
 
$   2,000
 
09/23/10-
09/25/10
 
 
HS Band
 
 
Food Sales
Music Dept. trip in 2014 to Chicago or New Orleans
 
 
 
$   5,000
 
10/19/10-
10/28/10
 
 
Wrestling Team
 
 
Adopt a wrestler
Rooms, Conventions, T-shirt for conference, workout gear,
 
 
 
$   3,000
 
11/1/10-
12/1/10
 
 
 
Wrestling Team
 
 
 
Donations
Multiple banners - state place winners, conference champs, etc.
 
 
 
$ cost of banners
 
11/1/10-
when banners paid
 
Elementary Art
 
Original Works
Purchase equipment/Field Trips
 
 
$   2,000
10/1/10-
12/31/10
 
Elementary Art
Artsonia/web based/Dick Blick
Purchase supplies for Art Department
 
$100 gift certificate
2010-2011
school year
 
Athletic Dept.
 
Jo-Design T-Shirt sales
Purchase equipment for Athletics
 
 
$   5,000
2010-2011
school year
 
National Honor Society
 
 
Dance
Purchase "The Change" bracelet/acts of kindness
 
 
 
$        500
 
 
9/11/2010
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
E.  Approval of Overnight Stays –Jennie to check with Devin
Motion 11.E.
I am seeking approval of the overnight stays. Copies of the leave forms are enclosed.
 
F.  Approval of Foster Grandparent Program
Motion 11.F.
I am seeking approval of the Foster Grandparent Program in concept with the details of the agreement being mutually agreed upon between Joan Crowl and Jenny Kohlscheen,
 
G.  Approval of Memorandum of Understanding between GCSD and YMCA for Preschool Services
Motion 11.G.
I am seeking approval of the Memorandum of Understanding between the
Glenwood Community School District and the YMCA for Preschool services.
 
H.  Middle School Sidewalk Project
Motion 11.H.
Enclosed is information regarding a Middle School Sidewalk Project.  I am seeking approval of the project.
 
I.  Approval of Teacher Quality Committee Membership
Motion 11.I.
Enclosed is a list of those staff members who have been appointed to the TQ Committee.  I am seeking approval of those members.
 
J.  Appointment of Sexual Harassment Officer
Motion
I am seeking approval of the reappointment of Kerry Newman as the district’s Sexual Harassment Officer for 2010-2011.
 
K.  Appointment of Alternate Sexual Harassment Officer
Motion
I am seeking approval of the reappointment of Kevin Farmer as the district’s Alternate Sexual Harassment Officer for 2010-2011.
 
L.  Appointment of Equity Officer
Motion
I am seeking approval of the reappointment of Joe Giangreco as the district’s Equity Officer for 2010-2011.
 
M. Approval of Application for Mills County Community Foundation Grant
Motion 11.M.
I am seeking approval for Kid’s Place to apply for a Mills County Community
Foundation Grant. Enclosed is a sheet with the specifics of what the money would be used for.
12.
CLOSED SESSION
Motion
A.  The Board will move into closed session as provided in Section 21.5(1)(j) of the open meetings law to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay for that property.
13.
RETURN TO OPEN SESSION
Motion
A. Action if needed
14.
ADJOURNMENT
Motion
 
UPCOMING MEETINGS –
Monday,  September 13 – Regular Board Meeting – High School – 7:00 p.m. – 504 East Sharp Street
Monday, September 27 – Fall Retreat – Board of Education and Administrators – 5:30 – 9:00 p.m.
Central Office – 103 Central, Suite 300
Monday, October 11 – Regular Board Meeting – High School – 7:00 p.m. – 504 East Sharp Street Monday, November 8 – Regular Board Meeting – High School – 7:00 p.m. – 504 East Sharp Street Monday, December 13 – Regular Board Meeting – High School – 7:00 p.m. – 504 East Sharp Street