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December 13, 2010 Public Hearing and Board Meeting Agenda

December 10, 2010
 
To:      All School Board Members                                       Voting Orders:
                                                                                        Dave Blum – At-Large ‘13
From:  Devin Embray, Superintendent                                 Henry Clark – At-Large ‘13
                                                                                        David Warren – At-Large ‘13
                                                                                        Linda Young – At-Large ‘11
                                                                                        Theresa Romens – At-Large ‘11
 
Re:      Working agenda for the Public Hearing on Monday, December 13, 2010, at 6:30 p.m. and the Regular Meeting on Monday, December 13, 2010 at 7:00 p.m. at Pacific Junction United Methodist Church in Pacific Junction, Iowa, 604 Lincoln Avenue, Pacific Junction, Iowa.
 
PUBLIC HEARING – 6:30 p.m. – 7:00 p.m.
1.
Call to Order
6:30 p.m.
2.
Instructional Support Levy
 
3.
Adjournment
7:00 p.m.
REGULAR MEETING – 7:00 p.m.
1.
PLEDGE OF ALLEGIANCE
 
A. Call to order
2.
SPOTLIGHT ON EDUCATION
 
A.  Boys Cross Country will be recognized for their achievements in Cross County this year.  Jordan Krug, Jakob Rhodes, Kyle Wheeler, Mark Abrams, Justin Sunderman, and Jeff Reeve competed at the State Tournament.  Also competing and winning the title of 2010 Class 3A State Champion was Johnny Fuller.  The Middle School Boys Cross Country team will also be recognized Monday evening. The Boys Cross Country team is coached by Todd and Lu Peverill.  Congratulations!
3.
FRIENDS OF EDUCATION
 
A.  A Friends of Education certificate will be presented to Sherry Ford for her help with the science and career portions of the Sixth Grade Camp.  Congratulations!
4.
CONSIDERATION OF ACTION ON CONSENT ITEMS
A. Approval of Minutes of the Regular Meeting on November 8, 2010.
I am seeking approval of the minutes.
 
Motion 4.A.
 
B. Approval of agenda
I am seeking approval of the agenda.
Motion 4.B.
 
C. Approval of Board Policies – Second Readings
Motion 4.C.
Second Readings:
 
 
POLICY #
POLICY NAME
1.
 
 
I am seeking approval of the above policies’ second readings.
 
D.    Approval of Board Policies – First Readings                                                                                                                              Motion 4.D.
 
 
POLICY #
POLICY NAME
1.
 
 
I am seeking approval of the above policies’ first readings.
 
E. NEW HIRES
 
NAME
ASSIGNMENT
SALARY
Earl Schenck, Jr.
Special Education Teacher Associate
$ 9.29 / Hour
Brittany Sands
Child Care Associate
$ 8.23 / Hour
Julie Aust
Part Time Secretary
$10.37 / Hour
 
F. RESIGNATIONS
 
NAME
ASSIGNMENT
EFFECTIVE DATE
Hannah Abler
Child Care Associate
December 8, 2010
Patt McCormick
Food Service Assistant Kitchen Manager
October 29, 2010
 
I am seeking approval of the above resignation(s).
 
G.    OPEN ENROLLMENTS                                                                                                                               Motion 4.G.
 
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Hailey Smith
Lewis Central Comm. School District
11/29/2010
Shelby Letuli
Malvern – Shelby is rescinding her Open Enrollment to Glenwood and will attend school in her home district second semester.
11/30/2010
Justin M. Osbahr
Glenwood
12/07/2010
Stephanie A. Osbahr
Glenwood
12/07/2010
 
I am seeking approval of the above open enrollment(s).
 
H.    Approval of Financial Reports                                                                                                                              Motion 4.H.
1. Approval of Bills - Director Warren will have reviewed the bills
2. Vendor Report
3. Board Report
 
I.  Fundraising Requests                                                                                             Motion 4.I.
GROUP
DESCRIPTION
OF EVENT
PURPOSE
TARGET
AMOUNT
DATES
MS Choir Vocal Festival Sound Equipment and/or Risers $350 10/25/2010
Girl's Basketball
Black & gold Scimmage
Team set of travel gear, practice jerseys & Team Building Activities
$1000-
$2000
11/20/2010
Boy's Basketball
BLack & gold scrimmage/chili supper
Team Bonding Activities
$500-
$1000
11/20/2010
MS Student Council Cookie Eating Contest/Raffle Clicker System for the MS $50 11/23/2010
MS Student Council 
School Store
Clicker System for the MS/Provide affordable on-site school supplies
$200
1/6/2011- 
End of school
MS Builder's Club Blue Jean & Hat Day Support two teenagers thru the Love Tree $150 11/17/2010
FCCLA Sucker Sales Travel expenses for members to state conference $218 1/10/11-3/17/11
West Scholoastic Book Fair
Book Fair
Library Books
$1800
10/26/10-
10/28/10
HS Yearbook
Presale of 2011-2012 yearbook
Camera Equipment
$500-
$1000
8/30/10/-
5/15/11
HS Yearbook
Sponsorship for 2011-2012 Yearbook
Offset cost of yearbook for students
$6000.00
8/30/10-12/30/10
Cheerleading
Spaghetti Dinner
Purchase mats, velcro fo mat, covers for mat
$1,000
before basketball game on Feb1 or Feb 5

 
I am seeking approval of the above fundraisers.
J.  Out of State Travel                                                                                                Motion 4.J.
Activity                          Date                             Destination                                        Requested By
 
Wrestling
Tournament                    1/21/2010                       Plattmouth, NE                                   Matt Dyer
I am seeking approval of the above out-of-state trips.
K. Overnight Stay Requests                                                                                      Motion 4.K.
Activity                            Date                      Requested By                                             Destination
 
                                                                   Shirley Lundgren
ISFLC Conference         2/15 & 16/2010           Devin Embray                                          Des Moines, Iowa
I am seeking approval of the above overnight stay requests
5.      ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board
C. Presentations
6.      REPORTS
 
A. Building Adminstrator Reports
1.  High School
2.  Middle School
3.  West Elementary
4.  Northeast Elementary/Early Childhood Center
5.  Building Bridges Learning Center
B. Activities Director Report
6.B.
C. Kid’s Place Director’s Report
6.C.
D. Technology Report
6.D.
E. Food Service Report
6.E.
F. Transportation/Building & Grounds Report   6.F.
G. Print Shop
6.G.
7.      OLD BUSINESS
 
A. Approval of Revised/Updated
Board Policy Book                                              Motion 7.A.
I am seeking approval of the Revised /Updated Board Policy Book
8.      NEW BUSINESS
 
A. Approval of Resolution
Motion 8.A.
I am seeking approval of the following Resolution: Resolution to direct the County Commissioner of Elections to call an election to submit the question of participation in the Instructional Support Program for the Glenwood Community School District.  (A roll call vote will be needed).
B.  Approval of Mid-Term Graduates
                                                                        Motion 8.B.
I am seeking approval of Mid-Term Graduates pending completion of all graduation requirements.  A list of the students requesting mid-term graduation is enclosed.
C.  Approval of Agreement with Pepsi                                                                                     Motion 8.C.
I am seeking approval of the enclosed Agreement with Pepsi.
D. Approval of Iowa School Age Care Alliance Grant Application                        Motion 8.D.
I am seeking approval of the following grant application.  The grant does not require matching funding from the district or place the district in a financial obligation.
  • Rhonda Blasi, Kid’s Place Director, would like to apply for a federal grant that would be used specifically for school age students. The money (approx. $500) would be used for supplies for the school age daycare room.
 
E. Approval of Drop Out Prevention Application                                                         Motion 8.E.
I am seeking approval of the Drop Out Prevention Application. This is the preliminary approval.  In the spring when the budget is approved the Board sets the amount as a final amount.  The Board cannot approve an amount in the spring that is higher than the preliminary one.
F. Approval of Agreement with The Fountains Ballroom, Inc.                                       Motion 8.F.
I am seeking approval of the Agreement with The Fountains Ballroom, Inc. as the site for Prom 2011.  The cost of the contract is $5,650.00.  The students raise this money and it does not come out of our general fund.
 
G. Approval of Student Teaching Agreement with Northwest Missouri State University.
Motion 8.G.
I am seeking approval of the Student Teaching Agreement with Northwest Missouri State University.
 
H. Approval of Fence Proposal
Motion 8.H.
I am seeking approval of the proposal from American Fence Company in the amount of $10,108.35 for installation of the fence at the new bus garage site. The fence will secure our vehicles similar to what exists now. A copy of both bids received is enclosed.
 
I.  Approval of Repairs Indentified by the Fire Marshal
Motion 8.I.
I am seeking approval of the repairs indicated on the enclosed sheets as identified by the Fire Marshal.  The estimated cost of the repairs is in the amount of $102,400.00. In order to be considered for the Iowa Demonstration Construction Grant Program the Board must approve the projects that the money would be used for should we receive the grant.
 
J.  Approval of Gravel Proposal
Motion 8.J.
I am seeking approval of the proposal from Mark Hughes Construction in the amount of $21,990.00 for gravel for the new bus garage site.  A copy of both bids received is enclosed.
 
K. Approval of QZAB Resolution
Motion 8.K.
I am seeking approval of the following Resolution: Resolution of Glenwood Community School District stating that Requirements for the Use of Qualified Zone Academy Bonds (QZAB) have been met. We will only use this option if we get low to zero interest against us and we have a project that could not be completed any other way.
 
L.  Approval of Revision of Early Childhood Teacher and Special Education Early Childhood Teacher Job Descriptions
Motion 8.L.
I am seeking approval of the revisions to the job descriptions for the Early Childhood Teacher and the Special Education Early Childhood Teacher. A copy of each job description indicating the changes is enclosed.
9.
ADJOURNMENT
Motion
UPCOMING MEETINGS –
Mon. Jan. 10 – Regular Board Meeting – Silver City United Methodist Church – 7:00 p.m. – Silver City, Iowa
Mon. Feb. 14 – Regular Board Meeting – Glenwood High School Media Center – 7:00 p.m. – Glenwood, Iowa