September 13, 2010 Work Session and Board Meeting Agenda

September 10, 2010

To: All School Board Members Voting Orders:

Dave Blum – At-Large ‘13

From: Devin Embray, Superintendent Henry Clark – At-Large ‘13

David Warren – At-Large ‘13

Linda Young – At-Large ‘11

Theresa Romens – At-Large ‘11

Re: Working agenda for the work session on Monday, September 13, 2010 at 6:00 p.m. at the High School Media Center, 504 East Sharp Street, Glenwood, Iowa and for the regular meeting on Monday, September 13, 2010 at 7:00 p.m. at the High School Media Center, 504 East Sharp Street, Glenwood, Iowa

1.	PLEDGE OF ALLEGIANCE
A. Call to order
2.	BOARD WORK SESSION – Balanced Scorecard
3.	Adjournment	Motion
4.	REGULAR BOARD MEETING – 7:00 p.m.
5.	ORGANIZATIONAL MEETING
Call to Order
A. Administration of Oath to Elected Members – No newly elected officers.
B. Election of President and Oath of Office – Ballots will be distributed to the Board Members to vote for President of the School Board for 2010-2011. Members must sign the ballots so the votes can be recorded. A majority of those voting is necessary to elect. The oath of office will be administered to the new President.
Shirley will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.

C. Election of Vice President – Ballots will be distributed to the Board Members to vote for Vice President of the School Board for 2010-2011. Members must sign the ballots so the votes can be recorded. A majority of those voting is necessary to elect. The oath of office will be administered to the new Vice President.
Shirley will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.
D. Appointment of Board Treasurer – The oath of office will be administered to the new Board Treasurer.
We need to have a Board Treasurer. I am recommending that we have Shirley be the Treasurer.
E. Set meeting dates, times and places for 2010-2011. Presently the School Board meets on the second Monday of the month at 7:00 p.m. in the Media Center in the High School for regular meetings.
Proposed Schedule
October 11, 2010 Glenwood
November 8, 2010 Mineola
December 13, 2010 Pacific Junction
January 10, 2011 Silver City
February 14, 2011 Glenwood
March 14, 2011 Mineola
April 11, 2010 Pacific Junction
May 9, 2010 Silver City
June 13, 2011 Glenwood
July 11, 2011 Glenwood
August 8, 2011 Glenwood
September 12, 2011 Glenwood
We need to set the dates for this coming school year. Above are the dates that correspond to the dates the Board met this past year.
6. FRIENDS OF EDUCATION
A. We will present three Friends of Education certificates Monday evening to
the following community members: Don Hembry for making and donating 80 posts to use on the course; Ron Mattox for his help with set-up during the day and prior to the meet; and Larry Hurst for his organizing of volunteers to help with the overall safety of the athletes and spectators. Larry also helps with all of our EMT services.
7. SPOTLIGHT ON EDUCATION
A.
8. CONSIDERATION OF ACTION ON CONSENT ITEMS
A. Approval of minutes of the regular meeting on August 9, 2010, and the special session meeting on August 23, 2010.
*I am seeking approval of the minutes.*
B. Approval of agenda	Motion
*I am seeking approval of the agenda.*

C. Proposed Committee Assignments for 2010-2011. The Board will approve the assignments

	Committee	Proposed Member
1.	Building and Grounds
2.	Transportation
3.	Co-Curricular
4.	Review Board Meeting Bills	Rotate Members
5.	IASB Legislative Network
6.	IASB - Delegate Assembly I
7.	Mills Co. Conference Board
8.	Calendar Committee
9.	School Improvement Advisory & Advocacy
10.	Community Coalition

D. Approval of Board Policies (*changes noted)

Second Readings:

None

I am seeking approval of the above policies’ second readings.

	First Readings:	Motion 8.E.
	POLICY #	POLICY NAME
1.	805.6	Capital Assets
2.	411	Employee Use of Cell Phones
3.	803.1R1	Process for Competitively Bidding Projects Costing Over $100,000
4.	803.1E1	Checklist for Project Consideration

I am seeking approval of the above policies’ first readings.

F. NEW HIRES Motion 8.F.

NAME	ASSIGNMENT	SALARY
Michelle Millar	Kindergarten Teacher – ONE YEAR CONTRACT	TBD
Barry Loeffelbein	Assist High School Football	$ 3,010
Mary Pat King	5th Grade Resource – ONE YEAR CONTRACT	$41,702.39 Incl. TSS
Carie Finnegan	6th Grade – ONE YEAR CONTRACT	$37,922.39 Incl. TSS

G. RESIGNATIONS Motion 8.G.

NAME	ASSIGNMENT	DATE
Barry Loeffelbein	MS Head Football	08/09/2010

I am seeking approval of the above resignation(s).

H. OPEN ENROLLMENTS

STUDENT NAME	RECEIVING DISTRICT	DATE RECEIVED
Blake B.	Lewis Central Community School District	08/13/2010
Molly B.	Lewis Central Community School District	08/13/2010
Neil E.	Lewis Central Community School District	08/13/2010

I am seeking approval of the above open enrollment(s).

I. Approval of Financial Reports	Motion 8.I.
1. Approval of Bills – Director Blum will have reviewed the bills
2. Vendor Report
3. Board Report
9. ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from public
B. Comments from Board
C. Presentations
10. REPORTS
A. Building Administrator Reports 10.A.
1. High School
2. Middle School
3. West Elementary
4. Northeast Elementary/Early Childhood Center
5. Building Bridges Learning Center
B. Activities Director Report	10.B.
C. Kid’s Place Director’s Report	10.C.
D. Technology Report	10.D.
E. Food Service Report	10.E.
F. Transportation/Building & Grounds Report	10.F.
G. Print Shop	10.G.
11. NEW BUSINESS
A. EXEMPT SESSION	Motion
The Board will go into an exempt session – negotiations strategies – per provisions of Chapter 20.17(3).
B. Approval of hiring Ray & Associates for Negotiations Motion
*I am seeking approval to hire Ray & Associates for Negotiations*
C. Approval of Contracts with Iowa Lakes Community College Motion 11.C.
*I am seeking approval of two contracts with Iowa Lakes Community College for two of our students attending through the SAVE program.*

D. Fund Raising Requests

GROUP	DESCRIPTION OF EVENT	PURPOSE	START UP COSTS	TARGET AMOUNT	DATE
FCCLA	Candle & Coffee Sales	Raise money for chapter activities and travel to conference		$ 1,500	10/06/2010 - 10/25/2010
HS Student Council	Lee National Denim Day	Breast cancer research		$ -	09/30/2010 - 10/08/2010
Boys Cross Country	Chicken Dinner	New warm ups - $6,400		$ 5,500	10/3/2010
Junior Class	Magazine Sales	Prom		$ 4,000	09/17/10 - 10/08/10
H.S. Student Council	T-Shirts	Mini grants within the H.S. They would be educational requests.		$ 500	09/14/10- 09/17/10
Art Club	Buttons	Classroom Supplies for Art		$ 200	9/20/10- 10/01/10
M.S. Yearbook	Sale of Yearbook	Yearbook Equipment		$ 100	08/09/10- 06/01/11
M.S. Student Council	Sale of Ram Beads	Purchase classroom performance clicker system		$ 300	09/27/10- 10/01/10
Black & Gold Concessions	Concession Stand-MS VB & BB	Technology Equipment & Electronic Text Reader		$ 800	09/23/10 - 02/10/11
Cheerleading	window painting	Tradition - pay for state fees & other competition expenses		$700 - $1000	09/27/10- 10/02/10
FFA	Fruit, meat etc. sales	Multiple expenses in 2011		$ 4,500	10/08/10- 11/01/10
FCCLA	Concession Stand	Love Tree/National T- shirts		$ 150	10/27/2010
Cross Country Girl's	Adopt a runner donations	Flex Hurdles, Training Table, Season awards, shorts		$ 2,000	09/23/10- 09/25/10
HS Band	Food Sales	Music Dept. trip in 2014 to Chicago or New Orleans		$ 5,000	10/19/10- 10/28/10
Wrestling Team	Adopt a wrestler	Rooms, Conventions, T-shirt for conference, workout gear,		$ 3,000	11/1/10- 12/1/10
Wrestling Team	Donations	Multiple banners - state place winners, conference champs, etc.		$ cost of banners	11/1/10- when banners paid
Elementary Art	Original Works	Purchase equipment/Field Trips		$ 2,000	10/1/10- 12/31/10
Elementary Art	Artsonia/web based/Dick Blick	Purchase supplies for Art Department		$100 gift certificate	2010-2011 school year
Athletic Dept.	Jo-Design T-Shirt sales	Purchase equipment for Athletics		$ 5,000	2010-2011 school year
National Honor Society	Dance	Purchase "The Change" bracelet/acts of kindness		$ 500	9/11/2010

	E. Approval of Overnight Stays –Jennie to check with Devin	Motion 11.E.
*I am seeking approval of the overnight stays. Copies of the leave forms are enclosed.*
	F. Approval of Foster Grandparent Program	Motion 11.F.
*I am seeking approval of the Foster Grandparent Program in concept with the details of the agreement being mutually agreed upon between Joan Crowl and Jenny Kohlscheen,*
	G. Approval of Memorandum of Understanding between GCSD and YMCA for Preschool Services	Motion 11.G.
*I am seeking approval of the Memorandum of Understanding between the*
*Glenwood* *Community School District and the YMCA for Preschool services.*
	H. Middle School Sidewalk Project	Motion 11.H.
*Enclosed* *is information regarding a Middle School Sidewalk Project. I am seeking approval of the project.*
	I. Approval of Teacher Quality Committee Membership	Motion 11.I.
*Enclosed* *is a list of those staff members who have been appointed to the TQ Committee. I am seeking approval of those members.*
	J. Appointment of Sexual Harassment Officer	Motion
*I am seeking approval of the reappointment of Kerry Newman as the district’s Sexual Harassment Officer for 2010-2011.*
	K. Appointment of Alternate Sexual Harassment Officer	Motion
*I am seeking approval of the reappointment of Kevin Farmer as the district’s Alternate Sexual Harassment Officer for 2010-2011.*
	L. Appointment of Equity Officer	Motion
*I am seeking approval of the reappointment of Joe Giangreco as the district’s Equity Officer for 2010-2011.*
	M. Approval of Application for Mills County Community Foundation Grant	Motion 11.M.
*I am seeking approval for Kid’s Place to apply for a Mills County Community*
*Foundation* *Grant. Enclosed is a sheet with the specifics of what the money would be used for.*
12.	CLOSED SESSION	Motion
A. The Board will move into closed session as provided in Section 21.5(1)(j) of the open meetings law to discuss the purchase of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay for that property.
13.	RETURN TO OPEN SESSION	Motion
A. Action if needed
14.	ADJOURNMENT	Motion

UPCOMING MEETINGS –

Monday, September 13 – Regular Board Meeting – High School – 7:00 p.m. – 504 East Sharp Street

Monday, September 27 – Fall Retreat – Board of Education and Administrators – 5:30 – 9:00 p.m.

Central Office – 103 Central, Suite 300

Monday, October 11 – Regular Board Meeting – High School – 7:00 p.m. – 504 East Sharp Street Monday, November 8 – Regular Board Meeting – High School – 7:00 p.m. – 504 East Sharp Street Monday, December 13 – Regular Board Meeting – High School – 7:00 p.m. – 504 East Sharp Street