Glenwood Community School District Regular Meeting of the Board of Directors
Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday September 9, 2024
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Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart and Tony Winton .
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Approval of Agenda – E Richardson made a motion to approve the agenda with modification. K Stewart seconded the motion. All voted “aye”. Motion Carried
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Consideration of Action on Consent Items – K Stewart made a motion to approve the consent agenda including items 3A through 3L. J Zak seconded the motion. All voted “aye”. Motion Carried
3A. Approval of Minutes
Minutes were approved for the August 12, 2024 Regular Meeting &August 26, 2024 Regular Meeting.
3B. Approval of Board Policies - Second Reading Approvals:
POLICY #
DESCRIPTION
None
3C. Approval of Board Policies - First Reading Approvals:
POLICY #
DESCRIPTION
407.2
Staff Personnel Use of Cell Phones
701.1
School Food Service Program
701.2
Free or Reduced Cost Meals Eligibility
702.1
School Transportation Services
702.2
Student School Transportation Eligibility
702.4
Summer School Transportation Services
702.6
School Transportation in Inclement Weather
3D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results
NAME
POSITION
SALARY
Brynlee Camarillo
Student Worker @ Kid’s Place Daycare
$10.00 per hour
Hannah Doorenbos
Hope Squad Co-Sponsor
$1,500
Alyssa Freemon
Lead Teacher @ Kid’s Place Daycare
$13.07 per hour
Faylynn Griffin
Child Care Associate @ Kid’s Place Daycare
$11.79 per hour
Heather Roberson
Hope Squad Co-Sponsor
$1,500
Becky Ruth
Assistant Middle School Volleyball Coach (7th)
$2,400
Brian Stanley
Substitute Media Assoc @ West Elementary (2 days/week) Substitute Teacher
$12.56 per hour
$172 per day
Lillian Sullivan
Student Worker @ Kid’s Place Daycare
$10.00 per hour
Jessica Vohs
Substitute Teacher
$172 per day
3E. Transfers
NAME
FROM / TO
WAGE
Elizabeth Clark
From Child Care Associate @ Kid’s Place Daycare to Preschool Special Education Paraprofessional and Substitute Child Care Associate at Kid’s Place Daycare
$14.49 per hour
Laurie Johnson
From Suburban Driver (AM) and Bus Associate (PM) to Bus Associate (PM) only
$15.01 per hour
Ellen Pankievicz
From Authorized Substitute Teacher to Special Education Paraprofessional - Level 2/3
$15.10 per hour
3F. Separation from District - Coaching positions are contingent upon finding a suitable replacement
NAME
POSITION
REASON
DATE
Nicole Beebe
Authorized Substitute Teacher
Resignation
August 23, 2024
Kinsey Golden (Henderson)
Authorized Substitute Teacher
Resignation
August 29, 2024
Denise Geier
Certified Substitute Teacher
Resignation
August 21, 2024
Brock Jennings
Assistant Wrestling Coach
Resignation
May 1, 2024
3G. Open Enrollments
NAME
DISTRICT REQUESTED
REASON
RESIDENT DISTRICT
APPROVE OR DENY
FUNDE D
Alexander B.
Shenandoah
IGNITE Online Program
Glenwood
Approve
Yes
Taylor C.
Shenandoah
IGNITE Online Program
Glenwood
Approve
Yes
Madyx L.
East Mills
Change in Student’s Residence
Glenwood
Approve
Yes
Wyatt M.
Lewis Central
Kindergarten Student
Glenwood
Approve
Yes
Bennett M.
East Mills
Remain After Move
Glenwood
Approve
Yes
Ronan M.
East Mills
Remain After Move
Glenwood
Approve
Yes
Kaitlyn M.
Shenandoah
IGNITE Online Program
Glenwood
Approve
Yes
Ariana R.
East Mills
Change in Student’s Residence
Glenwood
Approve
Yes
Marco R.
East mills
Change in Student’s Residence
Glenwood
Approve
Yes
Karter S.
Shenandoah
IGNITE Online Program
Glenwood
Approve
Yes
Naomi S.
East Mills
Change in Student’s Residence
Glenwood
Approve
Yes
Faulyn S.
Sidney
Sidney Online
Glenwood
Approve
Yes
3H. Approval of Financial Reports
Approval of bills as of August 31, 2024, and financial reports as of June 30, 2024.
3I. Fundraising Requests
GROUP
DESCRIPTION
PURPOSE
AMOUNT
DATES
West Media Center
Scholastic Book Fair
Library Books
AMAP
10/15-25/2024
Northeast Media Center
Scholastic Book Fair
Library Books
AMAP
10/18-25/2024
Dance Team
Dance Camp
Equipment, Gear, Uniforms
$500
01/03/2025
Middle School FCCLA
Middle School Concessions
Project Supplies, Membership Dues, District &State Conferences, Fundraiser
Supplies &Group Projects
AMAP
09/16/2024 -
05/02/2025
Middle School Student
Council
Homecoming Beads
Homecoming &Activity
Nights
AMAP
09/30-10/04-2024
3J. Out of State and Overnight Travel
REQUESTED BY
ACTIVITY
DESTINATION
DEPARTURE DATE
RETURN DATE
Nicole Thomas
Iowa Library Association
Des Moines, IA
October 9, 2024
October 11, 2024
Jeff Yoachim
Nebraska Art Teachers Assoc. Convention
McCook, NE
October 10, 2024
October 13, 2024
Megan McGuigan
Men’s Choir Festival
Lincoln, NE
October 7, 2024
October 7, 2024
Derrica Hutchings
Assessment Coaching Academy
Alleman, IA North Polk HS
Nov. 3, 2024,
Jan. 6, 2025
March 2, 2025
Nov. 5, 2024
Jan. 8, 2025
March 4, 2025
Amie Abbott
Assessment Coaching Academy
Alleman, IA North Polk HS
Nov. 3, 2024,
Jan. 6, 2025
March 2, 2025
Nov. 5, 2024
Jan. 8, 2025
March 4, 2025
Eric Rasmussen
Assessment Coaching Academy
Alleman, IA North Polk HS
Nov. 3, 2024,
Jan. 6, 2025
March 2, 2025
Nov. 5, 2024
Jan. 8, 2025
March 4, 2025
Ben Haynes
Assessment Coaching Academy
Alleman, IA North Polk HS
Nov. 3, 2024,
Jan. 6, 2025
March 2, 2025
Nov. 5, 2024
Jan. 8, 2025
March 4, 2025
Chad Lang
National Council for School Leaders of Mathematics Annual Conference
Chicago, IL
Sept. 23, 2024
Sept. 23, 2024
Chad Lang
Northwest Missouri State Career Day
Maryville, MO
October 2, 2024
October 2, 2024
Chad Lang
Assessment Coaching Academy
Alleman, IA North Polk HS
Nov. 3, 2024,
Jan. 6, 2025
March 2, 2025
Nov. 5, 2024
Jan. 8, 2025
March 4, 2025
3K. Grant Requests
NAME
PURPOSE
AMOUNT
None
3L. Curriculum
CONTENT
DRAFT/FINAL
SCHOOL YEAR
None
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Announcements and Communications
4A. Comments from Public – Jack Sayers, Candidate for the Mills County Board of Supervisors (MCBOS) spoke to the BOE to introduce himself and communicate why he is running for the MCBOS.
4B. Comments from Board of Education – None
4C. Legislative Update – None
4D. Presentations -
4D.1. – Get Your Teach on Conference Report – 1st &5th grade Instructor Teams from Northeast and West Elementary Schools gave a presentation on the Get Your Teach on Conference that was attended July 21– 24, 2024. The conference experience was extremely positive, and strategies taken from the conference have been implemented.
4D.1. – Therapeutic Grant Presentation - Cindy Menendez, Director of Student Services gave a presentation on the Therapeutic Classroom Grant that GCSD was recently awarded. The total amount of the grant was $526,500.
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Reports -
Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
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Informational Items - None
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Discussion Items –
7A. Board of Education Members confirmed their respective plans to attend the IASB 79th Annual Convention November 20, 2024, to November 22, 2024.
7B. The BOE held a conversation with members of the Glenwood Redevelopment Corporation, Larry Winum &Amber Farnan, regarding a possible agreement with the Glenwood Community School District to secure the “Meyers Building” on the GRC campus for future district uses.
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Old Business – None
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New Business – A. to J.
9A. Approval of the Certified Staff Manual
E Richardson made a motion for approval of the Certified Staff Manual as presented for the 2024-2025 school year. K Stewart seconded the motion. All voted “aye”. Motion carried.
9B. Approval of Agreement with VODEC (Vocational Development Center, Inc.)
K Stewart made a motion for approval of the agreement with VODEC to provide special education and/or related services to student(s)who are eligible. J Zak seconded the motion. All voted “aye”. Motion carried.
9C. Approval of Sublease Agreement with VODEC
J Zak made a motion for approval of the Sublease agreement with VODEC beginning September 9, 2024, and ending June 30, 2025. E Richardson seconded the motion. All voted “aye”. Motion carried.
9D. Approval of Agreement with Solution Tree
E Richardson made a motion for approval of the Purchase Agreement with Solution Tree. K Stewart seconded the motion. All voted “aye”. Motion carried.
9E. Approval of 2024 – 2025 Agreement to Establish a Consortium to Jointly Administer an Instructional Program Located in Space Within the Boundaries of GCSD
K Stewart made a motion for approval of the 2024–2025 Consortium Agreement with member school districts for a jointly administered program called Southwest Iowa Apex Consortium. J Zak seconded the motion. All voted “aye”. Motion carried
9F. Approval of Co-Sexual Harassment Officers
J Zak made a motion for approval of the appointment of Heidi Stanley and Ashlie Salazar as the District’s Co-Sexual Harassment Officers for 2024-2025. E Richardson seconded the motion. All voted “aye”.
Motion carried.
9G. Approval of Designation &Authorization of Title IX Coordinator
E Richardson made a motion for approval of the designation of Cindy Menendez as the District’s Title IX Coordinator and authorizes her to coordinate the district’s efforts to comply with the district’s responsibilities under Title IX (20 U.S.C. §§ 1681, et. Seq.). K Stewart seconded the motion. All voted “aye”. Motion carried.
9H. Approval of Equity Officer
K Stewart made a motion for approval of the re-appointment of Cindy Menendez as the District’s Equity Officer for 2024-2025. J Zak seconded the motion. All voted “aye”. Motion carried.
9I. Approval of Level I Investigators &Alternates
J Zak made a motion for approval of the appointment of Administrators as Level I investigators and as alternates on Level I investigations. E Richardson seconded the motion. All voted “aye”. Motion carried.
9J. Approval of Use of Signature Stamp & Electronic Signature
E Richardson made a motion to approve authorization to the Chief Financial Officer to use the Board President’s signature stamp and/or electronic signature to sign all contracts for tuition-in, transportation, and alternative school student contracts; to authorize the Superintendent’s Administrative Assistant to use the Board President’s signature stamp and/or electronic signature to sign all employment contracts; and the Athletic Director to use the Board President’s signature stamp and/or electronic signature to sign all officials/referees’ agreements. K Stewart seconded the motion. All voted “aye”. Motion carried.
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Upcoming Events
September 24, 2024 - Special Meeting & Work Session October 4 &5, 2024 - Glenwood Homecoming Weekend
October 14, 2024 - Regular Meeting
October 28, 2024 - Special Meeting &Work Session
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Adjournment
As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by K Stewart to adjourn the regular meeting at 8:07 p.m. All voted “aye”. Motion carried.
Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer