Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday January 13, 2025

1. Call to Order &Roll Call –

   President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon the roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart and Tony Winton.

   
   

2. Approval of Agenda –
   

   
   

   T Winton made a motion to approve the agenda with modification. J Zak seconded the motion. All voted “aye”. Motion Carried

3. Consideration of Action on Consent Items –

   K Stewart made a motion to approve the consent agenda including items 3A through 3C &3E through 3L. Item 3D was tabled. E Richardson seconded the motion. All voted “aye”. Motion Carried

   
   

   3A. Approval of Minutes

   
   

   Minutes were approved for the December 2, 2024 Special Meeting &
   Work Session &December 9, 2024

   Regular
   Meeting.

   3B. Approval of Board Policies -
   Second Reading Approvals:

   POLICY #	DESCRIPTION
   506	Parent and Family Engagement Title I
   506.R1	Parent and Family Engagement Building Level Regulation Title I
   604.1	Instructional Materials Selections
   604.1R	Instructional Materials Selection Regulations
   604.2	Instructional Materials Inspection
   604.10	Outside Resource People
   604.11	Field Trips and Excursions
   604.12	Homework
   802.1	Local, State, and Federal Income
   802.2	Use of School Property and Equipment
   802.3	Sale of Bonds
   802.4	Investments
   802.5	Gifts, Grants, Bequests, and Memorials
   802.6	Depository of Funds

   802.7	Student Activities Fund
   803.8	Travel Allowance
   803.1	Purchasing and Bidding
   803.1E1	Checklist for Project Consideration
   803.1E2	Purchasing and Bidding Flowchart
   803.1R1	Federal Funds in Procurement Contracts

   3C. Approval of Board Policies -
   First Reading Approvals:
   

   POLICY #	DESCRIPTION
   103	Educational and Operational Planning and Needs Assessment
   103-R(1)	Long-Range Needs Assessment - Regulation
   702.3	School Transportation for Extracurricular Activities
   702.7	School Bus Safety Instruction
   702.8	Student Conduct on School Transportation
   702.9	Transportation in Private Vehicles for Extracurricular Activities
   803.2	Requisition / Purchase Orders
   803.3	Receiving Goods and Services
   803.4	Payment for Goods &Services
   803.5	Unpaid Warrants
   803.6	Payday Schedules
   803.7	Payroll Deductions
   803.9	Special Assessments

   
   

   3D.
   New Hires -
   Contingent upon completion of pre-employment requirements &favorable background check results
   

   NAME	POSITION	SALARY
   Hailee Poland	Authorized Substitute Teacher	$162 per day
   Travis Sell	Substitute Teacher	$172 per day
   Dixie Thomas	Head Cheer Sponsor	$2,400

   
   

   3E. Transfers

   NAME	FROM / TO	WAGE
   Hailee Poland	From Authorized Substitute Teacher to Certified Substitute Teacher	$172 per day
   Sara Stanton	From Special Education Paraeducator to Substitute Special Education Paraeducator	No change

   3F. Separation from District -
   Coaching positions are contingent upon finding a suitable replacement
   

   
   

   NAME	POSITION	REASON	DATE
   Larry Malskeit	Teacher	Retirement	End of 2024-2025 SY
   Destiny McIntosh	Custodian (student worker)	Resignation	December 20, 2024
   Ashley Vanderpool	Special Education Paraeducator	Resignation	End of 2024-2025 SY
   Brandon Wear	Substitute Bus Driver	Resignation	January 6, 2025
   Diane Whitley	Substitute Food Service Worker	Resignation	December 30, 2024

   
   

   3G. Open Enrollments

   
   

   NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY
   Gwendolyn H.	Shenandoah	IGNITE Online Program	Glenwood	Approve
   Gabriel R.	Glenwood	Change in Student’s Residence	Fremont-Mills	Approve
   Trenton S.	Glenwood	Change in Student’s Residence	East Mills	Approve

   
   

   3H. Approval of Financial Reports

   Approval of bills and financial reports as of December 31, 2024.

   
   

   3I. Fundraising Requests

   
   

   GROUP	DESCRIPTION	PURPOSE	AMOUNT	DATES
   GMS Builders Club	MS Activity Night	MS PBIS Store &MS Branding Phase 2	AMAP	1/10/2025
   GMS Builders Club	March Madness	American Heart Association Donation & MS Branding Phase 2	AMAP	3/7/2025
   HS FCCLA	Bake Sale	State FCCLA	AMAP	01/27/25 to 02/07/2025
   Glenwood FFA	FFA Community Breakfast	State conference, Official Dress, Banquet materials &other program expenses	$800 to $2,000	2/22/2025
   Plant Science Class	Vegetable & House Plant Sale	Replenish Greenhouse Account	$500 to $1,000	04/28/25 to 05/23/25
   Plant Science Class	Succulent Plant Valentine Sale	Replenish Greenhouse Account	$500 to $600	052/03/25 to 02/14/25

   3J. Out of State and Overnight Travel

   REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
   Megan (Wake) Sheeder, Tami Bertini, Cindy Menendez, and Julie McMullen	Attend the Council for Exceptional Children National Conference and facilitate a break-out session as a speaker	Baltimore, MD	3/11/2025	3/15/2025
   Tucker Weber	Wrestling Tournament	Basehor, KS	1/17/2025	1/18/2025
   Dixie D. Thomas	State Wrestling Tournament 2025	Des Moines, IA	2/21/2025	2/22/2025
   Shelly Murphy, Elizabeth Baumert, Anne Vorce, Trisha Nanfito, Callie Rodenburg, and Heather Diekmann	Get Your Teach On	Las Vegas, NV	1/18/2025	1/20/2025
   School Board Members, Tim Reinert, and Nicole Kooiker	COSSBA Board Conference	Atlanta, GA	3/20/2025	3/23/2025

   3K. Grant Requests

   NAME	PURPOSE	AMOUNT
   None

   3L. Curriculum

   CONTENT	DRAFT/FINAL	SCHOOL YEAR
   4th Grade Social Studies Curriculum	Final	2024-2025

   
   

4. Announcements and Communications

   
   

   4A.
   Comments from Public – Larry Winum and Mark Lincoln representing the Glenwood Redevelopment Corporation congratulated the district on receiving the 2024 Child Care Business Incentive Award. Nicole Kooiker was thanked for her coordination of writing and securing the $1,443,235 grant for the district.
   

   4B. Comments from Board of Education – Elizabeth Richardson communicated a request from the Glenwood Community School Foundation to School Administrators for a Building / Classroom Wish List.
   

   4C. Legislative Update – Superintendent Kooiker provided a Legislative update.
   

   4

   D. Presentations – None
   

   
   

5. Reports -

   Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.

6. Informational Items

   
   

   6A. 2024 Child Care Business Incentives Grant

   Nicole Kooiker shared that the Glenwood Community School District was named as Grant Recipient of a 2024 Child Care Business Incentives award in the amount of $1,443,235 to be used for running utilities to 103 Central and installing portions of the needed utilities for operations once the GRC power plant is shut down. The Board thanked Nicole for writing the grant and securing the funds.

   
   

7. Discussion Items –

   
   

   7A. Discussion of Simbli Board Management System which will house board agendas, minutes and policies. The system will make it easier for everyone to access information.
   

8. Old Business - None
   

   
   

9. New Business – A. to F.

   9A. Approval of School Officer Liaison Program Agreement with the City of Glenwood

   K Stewart made a motion for approval of the School Officer Liaison Program Agreement with the City of Glenwood for the 2025-2026 school year. E Richardson seconded the motion. All voted “aye”. Motion carried.

   
   

   9B. Approval of Purchase of Simbli Board Management Software

   E Richardson made a motion for approval to purchase software modules for board meetings &board policies from Simbli. T Winton seconded the motion. All voted “aye”. Motion carried.

   9C. Approval of Proposal from Mechanical Systems, Inc.

   T Winton made a motion for approval of the proposal from Mechanical Systems, Inc. for replacement of a wing coil that controls the kitchen at West Elementary. Funding will come from SAVE HVAC. J Zak seconded the motion. All voted “aye”. Motion carried.

   9D. Approval of Computer Upgrade Quote from CDW-G

   E Richardson made a motion for approval of the quote from CDW-G to upgrade computers in high school labs used by Project Lead the Way Computer Science, Engineering &Digital Media courses. K Stewart seconded the motion. Further discussion was completed. All voted “nay”. Motion failed.

   
   

   9E. Approval of At-Risk Funding for the 2025-2026 School Year Programming

   J Zak made a motion for approval of the 2025-2026 Modified Allowable Growth funding of $729,422 for the At Risk / Dropout restricted categorical programs. This categorical funding covers a portion of the annual costs of Thrive programming, counselors, SFA’s, SRO and Success Coordinators. K Stewart seconded the motion. All voted “aye”. Motion carried.

   9F. Approval of Child Care Assistance Provider Agreement with the Iowa Department of Human Sources K Stewart made a motion for approval of the Child Care Assistant Provider Agreement with the Iowa Department of Human Services. E Richardson seconded the motion. All voted “aye”. Motion carried.
   

10. Upcoming Events

    January 23, 2025 - Super Board Meeting January 27, 2025 - Work Session.

    February 10, 2025 - Regular Meeting

    February 25, 2025 - Work Session

    
    

11. ‌
    Adjournment
    

As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by E Richardson to adjourn the regular meeting at 8:15 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer