Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday September 9, 2024

1. Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart and Tony Winton .

    

2. Approval of Agenda – E Richardson made a motion to approve the agenda with modification. K Stewart seconded the motion. All voted “aye”. Motion Carried

3. Consideration of Action on Consent Items – K Stewart made a motion to approve the consent agenda including items 3A through 3L. J Zak seconded the motion. All voted “aye”. Motion Carried

   3A. Approval of Minutes

   Minutes were approved for the August 12, 2024 Regular Meeting &August 26, 2024 Regular Meeting.

   3B. Approval of Board Policies - Second Reading Approvals:

   POLICY #	DESCRIPTION
   None

   3C. Approval of Board Policies - First Reading Approvals:

   POLICY #	DESCRIPTION
   407.2	Staff Personnel Use of Cell Phones
   701.1	School Food Service Program
   701.2	Free or Reduced Cost Meals Eligibility
   702.1	School Transportation Services
   702.2	Student School Transportation Eligibility
   702.4	Summer School Transportation Services
   702.6	School Transportation in Inclement Weather

    

   3D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results

   NAME	POSITION	SALARY
   Brynlee Camarillo	Student Worker @ Kid’s Place Daycare	$10.00 per hour
   Hannah Doorenbos	Hope Squad Co-Sponsor	$1,500
   Alyssa Freemon	Lead Teacher @ Kid’s Place Daycare	$13.07 per hour
   Faylynn Griffin	Child Care Associate @ Kid’s Place Daycare	$11.79 per hour
   Heather Roberson	Hope Squad Co-Sponsor	$1,500

   Becky Ruth	Assistant Middle School Volleyball Coach (7th)	$2,400
   Brian Stanley	Substitute Media Assoc @ West Elementary (2 days/week) Substitute Teacher	$12.56 per hour $172 per day
   Lillian Sullivan	Student Worker @ Kid’s Place Daycare	$10.00 per hour
   Jessica Vohs	Substitute Teacher	$172 per day

    

   3E. Transfers

   NAME	FROM / TO	WAGE
   Elizabeth Clark	From Child Care Associate @ Kid’s Place Daycare to Preschool Special Education Paraprofessional and Substitute Child Care Associate at Kid’s Place Daycare	$14.49 per hour
   Laurie Johnson	From Suburban Driver (AM) and Bus Associate (PM) to Bus Associate (PM) only	$15.01 per hour
   Ellen Pankievicz	From Authorized Substitute Teacher to Special Education Paraprofessional - Level 2/3	$15.10 per hour

    

   3F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

   NAME	POSITION	REASON	DATE
   Nicole Beebe	Authorized Substitute Teacher	Resignation	August 23, 2024
   Kinsey Golden (Henderson)	Authorized Substitute Teacher	Resignation	August 29, 2024
   Denise Geier	Certified Substitute Teacher	Resignation	August 21, 2024
   Brock Jennings	Assistant Wrestling Coach	Resignation	May 1, 2024

    

   3G. Open Enrollments

   NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
   Alexander B.	Shenandoah	IGNITE Online Program	Glenwood	Approve	Yes
   Taylor C.	Shenandoah	IGNITE Online Program	Glenwood	Approve	Yes
   Madyx L.	East Mills	Change in Student’s Residence	Glenwood	Approve	Yes
   Wyatt M.	Lewis Central	Kindergarten Student	Glenwood	Approve	Yes
   Bennett M.	East Mills	Remain After Move	Glenwood	Approve	Yes
   Ronan M.	East Mills	Remain After Move	Glenwood	Approve	Yes
   Kaitlyn M.	Shenandoah	IGNITE Online Program	Glenwood	Approve	Yes
   Ariana R.	East Mills	Change in Student’s Residence	Glenwood	Approve	Yes
   Marco R.	East mills	Change in Student’s Residence	Glenwood	Approve	Yes
   Karter S.	Shenandoah	IGNITE Online Program	Glenwood	Approve	Yes
   Naomi S.	East Mills	Change in Student’s Residence	Glenwood	Approve	Yes
   Faulyn S.	Sidney	Sidney Online	Glenwood	Approve	Yes

   3H. Approval of Financial Reports

   Approval of bills as of August 31, 2024, and financial reports as of June 30, 2024.

   3I. Fundraising Requests

   GROUP	DESCRIPTION	PURPOSE	AMOUNT	DATES
   West Media Center	Scholastic Book Fair	Library Books	AMAP	10/15-25/2024
   Northeast Media Center	Scholastic Book Fair	Library Books	AMAP	10/18-25/2024
   Dance Team	Dance Camp	Equipment, Gear, Uniforms	$500	01/03/2025
   Middle School FCCLA	Middle School Concessions	Project Supplies, Membership Dues, District &State Conferences, Fundraiser Supplies &Group Projects	AMAP	09/16/2024 - 05/02/2025
   Middle School Student Council	Homecoming Beads	Homecoming &Activity Nights	AMAP	09/30-10/04-2024

   3J. Out of State and Overnight Travel

   REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
   Nicole Thomas	Iowa Library Association	Des Moines, IA	October 9, 2024	October 11, 2024
   Jeff Yoachim	Nebraska Art Teachers Assoc. Convention	McCook, NE	October 10, 2024	October 13, 2024
   Megan McGuigan	Men’s Choir Festival	Lincoln, NE	October 7, 2024	October 7, 2024
   Derrica Hutchings	Assessment Coaching Academy	Alleman, IA North Polk HS	Nov. 3, 2024, Jan. 6, 2025 March 2, 2025	Nov. 5, 2024 Jan. 8, 2025 March 4, 2025
   Amie Abbott	Assessment Coaching Academy	Alleman, IA North Polk HS	Nov. 3, 2024, Jan. 6, 2025 March 2, 2025	Nov. 5, 2024 Jan. 8, 2025 March 4, 2025
   Eric Rasmussen	Assessment Coaching Academy	Alleman, IA North Polk HS	Nov. 3, 2024, Jan. 6, 2025 March 2, 2025	Nov. 5, 2024 Jan. 8, 2025 March 4, 2025
   Ben Haynes	Assessment Coaching Academy	Alleman, IA North Polk HS	Nov. 3, 2024, Jan. 6, 2025 March 2, 2025	Nov. 5, 2024 Jan. 8, 2025 March 4, 2025
   Chad Lang	National Council for School Leaders of Mathematics Annual Conference	Chicago, IL	Sept. 23, 2024	Sept. 23, 2024
   Chad Lang	Northwest Missouri State Career Day	Maryville, MO	October 2, 2024	October 2, 2024
   Chad Lang	Assessment Coaching Academy	Alleman, IA North Polk HS	Nov. 3, 2024, Jan. 6, 2025 March 2, 2025	Nov. 5, 2024 Jan. 8, 2025 March 4, 2025

   3K. Grant Requests

   NAME	PURPOSE	AMOUNT
   None

   3L. Curriculum

   CONTENT	DRAFT/FINAL	SCHOOL YEAR
   None

4. Announcements and Communications

   4A. Comments from Public – Jack Sayers, Candidate for the Mills County Board of Supervisors (MCBOS) spoke to the BOE to introduce himself and communicate why he is running for the MCBOS.

   4B. Comments from Board of Education – None

   4C. Legislative Update – None

   4D. Presentations -

   4D.1. – Get Your Teach on Conference Report – 1st &5th grade Instructor Teams from Northeast and West Elementary Schools gave a presentation on the Get Your Teach on Conference that was attended July 21– 24, 2024. The conference experience was extremely positive, and strategies taken from the conference have been implemented.

   4D.1. – Therapeutic Grant Presentation - Cindy Menendez, Director of Student Services gave a presentation on the Therapeutic Classroom Grant that GCSD was recently awarded. The total amount of the grant was $526,500.

    

5. Reports -

   Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.

6. Informational Items - None

    

7. Discussion Items –

   7A. Board of Education Members confirmed their respective plans to attend the IASB 79th Annual Convention November 20, 2024, to November 22, 2024.

   7B. The BOE held a conversation with members of the Glenwood Redevelopment Corporation, Larry Winum &Amber Farnan, regarding a possible agreement with the Glenwood Community School District to secure the “Meyers Building” on the GRC campus for future district uses.

8. Old Business – None

9. New Business – A. to J.

    

   9A. Approval of the Certified Staff Manual

    

   E Richardson made a motion for approval of the Certified Staff Manual as presented for the 2024-2025 school year. K Stewart seconded the motion. All voted “aye”. Motion carried.

   9B. Approval of Agreement with VODEC (Vocational Development Center, Inc.)

   K Stewart made a motion for approval of the agreement with VODEC to provide special education and/or related services to student(s)who are eligible. J Zak seconded the motion. All voted “aye”. Motion carried.

   9C. Approval of Sublease Agreement with VODEC

    

   J Zak made a motion for approval of the Sublease agreement with VODEC beginning September 9, 2024, and ending June 30, 2025. E Richardson seconded the motion. All voted “aye”. Motion carried.

   9D. Approval of Agreement with Solution Tree

    

   E Richardson made a motion for approval of the Purchase Agreement with Solution Tree. K Stewart seconded the motion. All voted “aye”. Motion carried.

   9E. Approval of 2024 – 2025 Agreement to Establish a Consortium to Jointly Administer an Instructional Program Located in Space Within the Boundaries of GCSD

   K Stewart made a motion for approval of the 2024–2025 Consortium Agreement with member school districts for a jointly administered program called Southwest Iowa Apex Consortium. J Zak seconded the motion. All voted “aye”. Motion carried

    

   9F. Approval of Co-Sexual Harassment Officers

    

   J Zak made a motion for approval of the appointment of Heidi Stanley and Ashlie Salazar as the District’s Co-Sexual Harassment Officers for 2024-2025. E Richardson seconded the motion. All voted “aye”.

   Motion carried.

   9G. Approval of Designation &Authorization of Title IX Coordinator

    

   E Richardson made a motion for approval of the designation of Cindy Menendez as the District’s Title IX Coordinator and authorizes her to coordinate the district’s efforts to comply with the district’s responsibilities under Title IX (20 U.S.C. §§ 1681, et. Seq.). K Stewart seconded the motion. All voted “aye”. Motion carried.

   9H. Approval of Equity Officer

   K Stewart made a motion for approval of the re-appointment of Cindy Menendez as the District’s Equity Officer for 2024-2025. J Zak seconded the motion. All voted “aye”. Motion carried.

   9I. Approval of Level I Investigators &Alternates

    

   J Zak made a motion for approval of the appointment of Administrators as Level I investigators and as alternates on Level I investigations. E Richardson seconded the motion. All voted “aye”. Motion carried.

    

   9J. Approval of Use of Signature Stamp & Electronic Signature

   E Richardson made a motion to approve authorization to the Chief Financial Officer to use the Board President’s signature stamp and/or electronic signature to sign all contracts for tuition-in, transportation, and alternative school student contracts; to authorize the Superintendent’s Administrative Assistant to use the Board President’s signature stamp and/or electronic signature to sign all employment contracts; and the Athletic Director to use the Board President’s signature stamp and/or electronic signature to sign all officials/referees’ agreements. K Stewart seconded the motion. All voted “aye”. Motion carried.

10. Upcoming Events

     

    September 24, 2024 - Special Meeting & Work Session October 4 &5, 2024 - Glenwood Homecoming Weekend

    October 14, 2024 - Regular Meeting

    October 28, 2024 - Special Meeting &Work Session

11. ‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by K Stewart to adjourn the regular meeting at 8:07 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer