Glenwood Community School District Regular Meeting of the Board of Directors
Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday November 11, 2024
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Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon the roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart and Tony Winton .
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Approval of Agenda –
J Zak made a motion to approve the agenda with modification. T Winton seconded the motion. All voted “aye”. Motion Carried
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Consideration of Action on Consent Items –
K Stewart made a motion to approve the consent agenda including items 3A through 3L. E Richardson seconded the motion. All voted “aye”. Motion Carried
3A. Approval of Minutes
Minutes were approved for the October 14, 2024 Regular Meeting &October 28, 2024 Work Session.
3B. Approval of Board Policies - Second Reading Approvals:
POLICY #
DESCRIPTION
410
Employee Use of Social Media
604.3RF
Instructional Materials Reconsideration Request Form
604.4
Use of Information Resources
604.4R
Use of Information Resources Regulations
604.6
Technology Policy (OLD)
604.8
Implementation of Technology Protection Measures Regarding the Use of the District’s Technology, Network Systems, and Internet Access
604.6
Technology Policy (NEW - takes the place of old 604.6 and 604.8)
604.6CF
Consent to Student Use of the District’s Computers, Computer-Like Equipment, Computer Network Systems and Internet Access
604.6GF
Staff Acceptance Form and Consent to Use of the District’s Technology, Network Systems, and Internet Access
701.3
Meal Charges
702.5
School Transportation of Non School Groups (OLD)
702.5
Transportation of Non School Groups (NEW)
702.5GF
Use of School Transportation by Nonschool Groups Agreement Form
3C. Approval of Board Policies - First Reading Approvals:
POLICY #
DESCRIPTION
604.5
Technology and Instructional Materials
604.8P
Glenwood Community School District App Procedures
604.9
Proposed Website Disclaimer
604.9F
Add URL to Blocked Status Form
3D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results
NAME
POSITION
SALARY
Amy Demlow
Accompanist - High School Fall Concert Accompanist - High School Winter Concert Accompanist - High School Spring Concert Accompanist - Solo Ensemble
$600.00
$600.00
$600.00
$900.00
Tracy Hickman
Authorized Substitute Teacher
$162 per day
Caiden Horton
Auditorium Lights &Sound
$3,000
Dan McComb
Bus Driver
$26.25 / hour or $52.50 / route
Torey McKenzie
Special Education Paraeducator - Level 2/3
$14.35 per hour
Maureen O’Brien
Certified Substitute Teacher
$172 per day
Haley Rhamy
Special Education Paraeducator - Level 2/3
$14.35 per hour
Elizabeth Roenfeld
Head Softball Coach
$6,300
Dan Schoening
Certified Substitute Teacher
$172 per day
3E. Transfers
NAME
FROM / TO
WAGE
Jacqueline Christian
From Substitute Teacher to PT Teacher (continue to sub when not teaching)
$14,252.85
Mary Beth Day
From Substitute Teacher to Substitute Administrative Assistant
$20.18 per hour
Carissa Kayl
From West Elementary to Middle School
No change
Kelly Koehler
From Substitute Teacher to PT Teacher (continue to sub when not teaching)
$20,504.10
Susan Snell
From Child Care Associate @ Kid’s Place to Lead Teacher @ Kid’s Place
$13.07 per hour
Emily Van Wey
From Substitute Special Education Paraeducator to Special Education Paraeducator- Level 2/3
No change
Emily Van Wey
From Middle School to High School
No change
3F. Separation from District - Coaching positions are contingent upon finding a suitable replacement
NAME
POSITION
REASON
DATE
Laura Campbell
Special Education Paraeducator
Resignation
October 14, 2024
Suzanne Hall
Cheerleading Sponsor
Resignation
October 31, 2024
Frances Oetken
Food Service Floater
Resignation
October 31, 2024
Shari Rodenburg
High School Guidance Counseling Secretary
Retirement
End of 2024-2025 SY
Curt Schulte
Head 7th Grade Middle School Football Coach
Resignation
October 28, 2024
Brian Stanley
Middle School Assistant Football Coach
Resignation
October 22, 2024
Gracelynn Steiner
Special Education Paraeducator
Resignation
October 29, 2024
Laura Carroll
Child Care Associate Kids Place
Resignation
November 11, 2024
Jaimie Fisher
Northeast Elementary Paraeducator
Resignation
November 22, 2024
3G. Open Enrollments
NAME
DISTRICT REQUESTED
REASON
RESIDENT DISTRICT
APPROVE OR DENY
Brayden B.
Shenandoah
IGNITE Program
Glenwood
Approve
Lilliana P.
Shenandoah
IGNITE Program
Glenwood
Approve
Everly W.
Clayton Ridge
Iowa Virtual Academy
Glenwood
Approve
3H. Approval of Financial Reports
Approval of bills and financial reports as of October 31, 2024.
3I. Fundraising Requests
GROUP
DESCRIPTION
PURPOSE
AMOUNT
DATES
Child Life @
Nebraska Medicine
Pajamas
School Wide Community Service Project
AMAP
11/1 - 12/18/2024
Teammates
Popcorn Buckets
Program Expenses and Scholarships
$600
12/1/2024 - 3/1/2025
Student Council -
High School
Powder Puff
Football
Future Student Council Events
$200
11/16/2024
3J. Out of State and Overnight Travel
ACTIVITY
DESTINATION
DEPARTURE DATE
RETURN DATE
Iowa Association of School Boards Annual Convention
Des Moines, Iowa
11/20/2024
11/21/2024
Iowa Ag Ed Summit
Ankeny, Iowa
01/26/2025
01/28/2025
Iowa Football Coaches Assoc. Fall Mtg. &Football State Championships
Cedar Falls, Iowa
11/21/2024
11/22/2024
Honor Squad
Cedar Falls, Iowa
11/21/2024
11/22/2024
State Dance
Des Moines, Iowa
12/05/2024
12/06/2024
3K. Grant Requests
NAME
PURPOSE
AMOUNT
None
3L. Curriculum
CONTENT
DRAFT/FINAL
SCHOOL YEAR
Sports Media Digital Design Fundamentals
Final
2024-2025
Advanced Sports Media Digital Design
Final
2024-2025
Introduction to Film
Final
2024-2025
Integrated Math I
Final
2024-2025
3rd Grade Science
Final
2024-2025
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Announcements and Communications 4A. Comments from Public – None
4B. Comments from Board of Education – K Stewart &E Richadson made positive comments about the November 11, 2024, Veterans Day Assembly held at the Glenwood Community School District High School.
4C. Legislative Update – None
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Reports -
Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
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Informational Items - 6A. Gallup Survey
The 2024 Gallup Engagement Survey Results were presented by Lori Stohs Consulting. The overall results reflected significant improvement compared to the 2023 Survey Results.
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Discussion Items -
7A. Update on Meyer Building Plans/Project
Nicole Kooiker provided an update on building plans, cost estimates and project components for the proposed renovation of the GRC Campus Meyer Building.
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Old Business - None
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Adjournment Sine Die
As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by E Richardson to adjourn the regular meeting at 8:05 p.m. and call the reorganization meeting to order at 8:05 pm. All voted “aye”. Motion carried.
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Board of Education Annual Reorganization Meeting
Board Secretary - Treasurer Tim Reinert called the reorganization meeting to order and conducted the organizational meeting of the new board of directors.
10A. Election of Officers
10A.1. Election of President
Board Members voted by paper ballot for Board President. Ballots Cast for President for 2024-25 were as follows:
Board Member Vote
Matt Portrey Jon Zak
John Zak Matt Portrey
Elizabeth Richardson Matt Portrey
Kellie Stewart Matt Portrey
Tony Winton Matt Portrey
Matt Portrey was declared Board President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to President, Matt Portrey.
10A.2. Election of Vice-President
Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President for 2024-25 were as follows:
Board Member Vote
Matt Portrey Matt Portrey
John Zak John Zak
Elizabeth Richardson John Zak
Kellie Stweart John Zak
Tony Winton John Zak
John Zak was declared Board Vice-President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to Vice-President, John Zak.
10B. Set Meeting Dates, Time, and Place for 2024-25
E Richardson made a motion to approve the following schedule for Board meetings for the 2024-25 school year. Regular board meetings and board work sessions will be held at the Central Office beginning at 6:00 pm unless otherwise noted. T Winton seconded the motion. All voted “aye”. Motion carried.
PROPOSED DATE
TYPE OF MEETING
PROPOSED SITE
POSSIBLE CONFLICT
November 25, 2024
Work Session
103 Central, 3rd Floor
December 9, 2024
Regular Meeting
103 Central, 3rd Floor
Holiday concert 12 16 24
No December Work Session
January 13, 2025
Regular Meeting
103 Central, 3rd Floor
January 27, 2025
Work Session
103 Central, 3rd Floor
February 10, 2025
Regular Meeting
103 Central, 3rd Floor
February 25, 2025, Tuesday
Work Session
103 Central, 3rd Floor
March 10, 2025
Regular Meeting
103 Central, 3rd Floor
P-T Conferences PK-5
March 24, 2025
Work Session
103 Central, 3rd Floor
April 14, 2025
Regular Meeting
103 Central, 3rd Floor
April 28, 2025
Work Session
103 Central, 3rd Floor
May 12, 2025
Regular Meeting
103 Central, 3rd Floor
May 26, 2025
Work Session
103 Central, 3rd Floor
Memorial Day
June 9, 2025
Regular Meeting
103 Central, 3rd Floor
June 23, 2025
Work Session
103 Central, 3rd Floor
July 14, 2025
Regular Meeting
103 Central, 3rd Floor
July 28, 2025
Work Session
103 Central, 3rd Floor
August 11, 2025
Regular Meeting
103 Central, 3rd Floor
August 25, 2025
Work Session
103 Central, 3rd Floor
September 8, 2025
Regular Meeting
103 Central, 3rd Floor
September 22, 2025
Work Session
103 Central, 3rd Floor
October 13, 2025
Regular Meeting
103 Central, 3rd Floor
October 27, 2025
Work Session
103 Central, 3rd Floor
10C. Appointments &Assignments for 2024-25
E Richardson made a motion to approve the following committee assignments for 2024-25. K Stewart seconded the motion. All voted “aye”. Motion carried.
COMMITTEE
CURRENT BOARD REPRESENTATIVE
Mills County Conference Board
Matt Portrey
Empowerment Board
Elizabeth Richardson
Buildings / Grounds and Transportation
Tony Winton
IASB Delegate
Matt Portrey
CCC Committee
John Zak
Wellness Committee
Kellie Stewart
Review of Bills
Revolves each month in alphabetical order
Technology Committee
Tony Winton
Glenwood Community School Foundation
Elizabeth Richardson
Super Board Representative
Kellie Stewart
Safety Committee
Jon Zak
10D. Appointment of Chief Financial Officer/Business Manager/Board Secretary-Treasurer
J Zak made a motion to approve Tim Reinert as the District’s Chief Financial Officer/Business Manager/Board Secretary-Treasurer. T Winton seconded the motion. All voted “aye”. Motion carried.
President Matt Portrey administered the Oath of Office.
10E. Approval of Official Publication
E Richardson made a motion to approve the Opinion-Tribune as the school district’s official publication. K Stewart seconded the motion. All voted “aye”. Motion carried.
10F. Approval of Legal Counsel
K Stewart made a motion to approve the appointment of Ahlers &Cooney, P.C. as legal counsel for the school district. J Zak seconded the motion. All voted “aye”. Motion carried.
10G. Approval of Bank Depositories and Limits
J Zak made a motion to approve the following bank depositories and limits. T Winton seconded the motion. All voted “aye”. Motion carried.
Name of Depository
Location
Maximum Deposit
Glenwood State Bank
Glenwood, IA
$20,000,000.00
ISJIT
Naperville, IL (managed)
$20,000,000.00
First National Bank
Glenwood, IA
$ 5,000,000.00
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New Business – A. to D.
11A. Approval of Early Notification Incentive
K Stewart made a motion to approve the early notification incentive, to position Glenwood CSD with a highly qualified candidate for pool open positions. E Richardson seconded the motion. All voted “aye”. Motion carried.
11B. Approval of 2025- 2026 Lifetouch Service Agreement
K Stewart made a motion to approve the Service Agreement with Lifetouch for the 2025–2026 school year. E Richardson seconded the motion. All voted “aye”. Motion carried.
11C. Approval of Fiscal Year 2024 Annual Audit Report
T Winton made a motion for approval of the FY24 District Audit completed by Anderson, Larkin &Co., P.C. Certified Public Accountants. J Zak seconded the motion. All voted “aye”. Motion carried.
11D. Approval of drawings &Specifications for the Middle School Roof
K Stewart made a motion for approval of the drawings and specifications for the partial Roof modifications to sections 6 &9 of the Middle School. E Richardson seconded the motion. All voted “aye”. Motion carried.
Upcoming Meetings
November 19-21, 2024 – IASB Annual Convention - Des Moines, Iowa November 25, 2024 – Special Meeting &Work Session
December 2, 2024 – Closed Session – Superintendent Interviews December 9, 2024 – Regular Meeting
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Adjournment
As there was no further business to come before the Board at this time, a motion was made by J Zak and seconded by T Winton to adjourn the regular meeting at 8:40 p.m. All voted “aye”. Motion carried.
Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer