Glenwood Community School District
Work Session of the Board of Directors 6:00 P.M. Regular Meeting of the Board of Directors 7:00 P.M. High School Media Center
Monday, September 16, 2013
Call to Order
President Romens called the work session to order at 6:00 p.m. The Pledge of Allegiance was recited.
Roll Call
The following Board members were present: President Romens, Dave Blum, Ann Staiert, Henry Clark and Craig Patzer.
Larry Hurst, Mills County Emergency Management, and Grant Anderson, MAPA, presented an overview of the Mills County Mitigation Plan to the board. The five year multi part plan does not set policy and is continually revolving. For schools to solicit grant funds for projects such as a safe room from FEMA the mitigation plan must be in place.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Dave Blum and seconded by Ann Staiert to adjourn the work session at 6:58 p.m.
The regular meeting started at 7:00 p.m.
Spotlight on Education
Coach Jeff Janssen talked about the girls’ track season. The track girls received certificates.
Friends of Education
None
Consideration of Action on Consent Items
Dave Blum made a motion to approve the consent agenda including items 4A through 4M. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
4A - Approval of Minutes
Minutes were approved from the regular meeting on August 12, 2013; the work session on August 26, 2013; the Super Board Meeting on August 29, 2013 and the special meeting on September 9, 2013.
4B – Approval of Agenda
4C – Approval of Board Policies
Second Reading Approvals:
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POLICY #
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POLICY NAME
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Background Checks on Employees and Volunteers (New Policy)
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Drug and Alcohol Testing of Personnel Operating District Vehicles and the Regulations
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Purchasing and Bidding
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Checklist for Project Consideration
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Purchasing and Bidding Flowchart
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Process for Competitively Bidding Projects Costing Over $125,000
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4D – Approval of Board Policies
First Reading Approvals:
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POLICY #
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POLICY NAME
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None
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Page Two
4E – New Hires
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4F – Transfers
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NAME
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FROM/TO
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WAGE
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Julia Parks
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Full Time Food Service to Substitute Food Service
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TBD
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Erin Petersen
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Special Education Teacher Associate three days per week.
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$9.49 per hour
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Lisa Stivers
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From TAG / Special Ed Associate to TAG Associate only
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No Change
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4G – Separation from District
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NAME
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POSITION
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REASON
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DATE
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A.J. Pruss
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Assistant Boys Soccer Coach
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Resignation
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09/10/2013
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Richard Draper
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Substitute Teacher Associate
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Resignation
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09/10/2013
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Shannon Dumler
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Child Care Associate at Kid’s Place
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Resignation
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08/30/2013
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Ardith Coffman
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Child Care Associate at Kid’s Place
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Resignation
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09/13/2013
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Jim Deitchler
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Substitute Teacher
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Resignation
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08/22/2013
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Callie Ohm
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Head Boys Tennis Coach
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Resignation
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8/16/2013
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Krista Benson
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Special Education Teacher Associate
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Resignation
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08/05/2013
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Adella Shaw
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Hearing Interpreter
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Resignation
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08/16/2013
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Wendy Saddler
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Special Education Teacher Associate
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Resignation
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08/29/2013
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Emily Method
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Special Education Teacher Associate
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08/30/2013
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Eric Rasmussen
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Co-Sponsor of Debate Team
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Resignation
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08/20/2013
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Steve Cook
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Assistant Middle School Football Coach
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Resignation
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08/09/2013
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Brian Bertini
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Assistant Baseball Coach
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Resignation
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08/08/2013
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Sharen Ingle
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Special Education Teacher Associate
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Resignation
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09/20/2013
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Makenze West
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Substitute Teacher
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Resignation
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08/12/2013
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William Putnam
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Substitute Teacher
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09/01/2013
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Carol Schramm
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Substitute Teacher
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09/01/2013
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Kim Dubas
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Special Education Teacher Associate
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Resignation
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08/12/2013
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Ayla Fritz
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Special Education Teacher Associate
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Verbal Resignation
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Rachael Harris
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Regular Education Teacher Associate
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Resignation
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Aileen Eatherton
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Special Education Teacher Associate
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Resignation
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09/12/2013
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4H – Open Enrollments
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STUDENT NAME
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RECEIVING DISTRICT
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Tyson G.
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Council Bluffs Community School District
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Lauren S.
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Council Bluffs Community School District
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Madison K.
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Lewis Central Community School District
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Taylor K.
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Lewis Central Community School District
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Effie N.
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Lewis Central Community School District
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Cooper P.
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Glenwood Community School District
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Lauralyse F-S.
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Glenwood Community School District
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4I – Approval of Financial Reports
Financial reports as of August 31, 2013 were approved.
4J – Fundraiser Requests
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GROUP
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FUNDRAISER
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PURPOSE
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TARGET
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DATES
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Junior Class
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Magazine Sales
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Prom
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$4,000
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9/23-
10/15/13
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Boys Cross Country
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Chicken Dinner
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Meals, awards, state expenses
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$3,000
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9/22/2013
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FCCLA
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Candle Sales
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State and national meetings
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$1,000
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10/10-28/13
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FFA
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Fruit, meat, cheese
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FFA Activities
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$5,000
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10/15-
11/6/13
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MS Student Council
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Activities Night
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Commons furniture
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$700
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10/4/2013
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MS Student Council
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Breast Cancer Awareness
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Donation Lee Denim Day
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$100
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10/3-7/13
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Black & Gold Concessions
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Students Learn Skills
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Raise money for MS
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$2,000
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9/24-3/15/14
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4K – Out of State Travel
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ACTIVITY
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DATE
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DESTINATION
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REQUESTED BY
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National FFA Convention
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10/30-11/1/2013
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Louisville, KY
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Jessica Miller
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NE Assoc. of Teachers of Science Fall Conference
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9/26-27/2013
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Fremont NE
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Betsy Maryott
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4L – Overnight Travel Requests
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DATE
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REQUESTED BY
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DATE
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DESTINATION
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National FFA Conference
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Jessica Miller
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10/30-11/1/2013
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Louisville KY
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IASBO Fall Conference
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Shirley Lundgren
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9/25-26/2013
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Des Moines, IA
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Project Lead the Way Conference
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Kelly Schubauer
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9/29-30/2013
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Altoona, IA
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Project Lead the Way Conference
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Betsy Maryott
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9/29-30/2013
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Altoona, IA
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Project Lead the Way Conference
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Colleen Confer
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9/29-30/2013
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Altoona, IA
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Iowa Speech Coaches Convention
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Russell Crouch
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10/18-19/2013
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Ames, IA
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Iowa Speech Coaches Convention
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Bobbi Jo Rohrberg
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10/18-19/2013
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Ames, IA
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Iowa Speech Coaches Convention
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Susan Reed
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10/18-19/2013
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Ames, IA
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Iowa Speech Coaches Convention
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Deb Fajardo
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10/18-19/2013
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Ames, IA
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Knowledge Bowl Competition
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Janis Moore
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11/22-23/2013
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Omaha, NE
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Iowa Art Convention
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Janiece Kinzle
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10/11-14/2013
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Cedar Rapids, IA
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Page Four
4M – Grant Requests
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Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
Comments from Board
There is a Chamber Coffee, Thursday September 19th in the High School Cafeteria. Board members will meet Friday, September 20th at the funeral home to ride in the homecoming parade. Coronation is Saturday, September 21st at 8:00 p.m. at the High School. Glenwood will host an IASB New Board Member ABLE meeting on September 30, 2013 at the High School Cafeteria from 6:00-9:00 p.m.
Presentations
There were no presentations.
Reports
Building Administrators, Activities Director, Kids Place Director, Technology Director, Food Service Director, Print Shop and School Improvement reported on their respective buildings or areas of assignment.
Old Business
None
Honor Outgoing Board Member
Henry Clark was honored for his four years of service to the students and staff of the Glenwood Community School District. Superintendent Embray presented him with a certificate. Henry spoke on his years of service as a board member.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Dave Blum and seconded by Craig Patzer to adjourn the meeting of the retiring board. All voted “aye”. Motion carried.
Annual Reorganizational Meeting
Shirley Lundgren, Board Secretary, conducted the organizational meeting of the new board of directors.
Canvass of Votes
Dave Blum made a motion to approve the Canvass of Votes from the September 10, 2013 School Board Election. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
Administration of oath of office to newly elected board members
Board Secretary Shirley Lundgren administered the oath of office to incumbent Dave Blum and Ann Staiert. Newly elected board member Michelle Bahr was unable to attend the organization meeting. Michelle Bahr was administered the oath of office on Friday, September 13, 2013 at 1:00 p.m. in the Central Office.
Page Five
September 16, 2013 Minutes
Election of President
Board Members voted by paper ballot for Board President. Ballots Cast for President were as follows:
Board Member Vote
Dave Blum Theresa Romens
Theresa Romens Theresa Romens
Ann Staiert Theresa Romens
Craig Patzer Theresa Romens
Theresa Romens was declared Board President. Board Secretary, Shirley Lundgren, administered the Oath of Office to President, Theresa Romens.
Election of Vice-President
Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President were as follows:
Board Member Vote
Dave Blum Dave Blum
Theresa Romens Dave Blum
Ann Staiert Dave Blum
Craig Patzer Dave Blum
Dave Blum was declared Board Vice-President. Board Secretary, Shirley Lundgren, administered the Oath of Office to Vice-President, Dave Blum.
Set Meeting Dates, Times and Place for 2013-14
Dave Blum made a motion to approve the following schedule for Board meetings for the 2013-14 school year. Regular board meetings will be held at 7:00 pm in the High School Media Center unless otherwise noted. Board work sessions will be held at the Central Office from 6:00-8:00 pm unless otherwise noted. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
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DATE
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MEETING TYPE
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TIME
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MEETING SITE
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October 14, 2013
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Regular Meeting
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7:00 P.M.
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HS Media Center
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October 28, 2013
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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November 18, 2013
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Regular Meeting
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7:30 P.M.
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HS Media Center
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December 9, 2013
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Regular Meeting
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7:00 P.M.
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HS Media Center
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December 23, 2013
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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January 13, 2013
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Regular Meeting
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7:00 P.M.
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HS Media Center
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January 16, 2014
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Super Board Meeting
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6:00 P.M.
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Glenwood City Hall
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January 27, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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February 10, 2014
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Regular Meeting
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7:00 P.M.
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HS Media Center
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February 24, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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March 10, 2014
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Regular Meeting
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7:00 P.M.
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HS Media Center
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March 24, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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April 14, 2014
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Regular Meeting
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7:00 P.M.
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HS Media Center
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April 28, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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May 12, 2014
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Regular Meeting
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7:00 P.M.
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HS Media Center
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May 26, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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June 9, 2014
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Regular Meeting
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7:00 P.M.
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HS Media Center
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June 23, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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July 14, 2014
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Regular Meeting
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7:00 P.M.
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HS Media Center
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July 28, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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August 11, 2014
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Regular Meeting
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7:00 P.M.
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HS Media Center
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August 25, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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September 8, 2014
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Regular Meeting
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7:00 P.M.
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HS Media Center
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September 22, 2014
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Board Work Session
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6:00 P.M.
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103 Central, 3rd Floor
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Appointments/Assignments for 2013-14
Ann Staiert made a motion to approve the following committee assignments for 2013-14. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
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COMMITTEE
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MEMBER
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Curriculum Coordinating Council
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Michelle Bahr
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Building & Grounds/Transportation
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Dave Blum
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Empowerment Board
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Craig Patzer
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Review Board Meeting Bills
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Revolves each month in alphabetical order
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Superintendent Advisory Council
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Ann Staiert
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IASB Delegate Assembly
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Craig Patzer
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Mentoring with Heart
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Theresa Romens
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Technology Committee
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Ann Staiert
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Mills County Conference Board
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Theresa Romens
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Wellness Committee
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Craig Patzer
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Safety/Crisis Committee
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Dave Blum
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New Business
A. Approval of Resolution #1 – Mills County Mitigation Plan
Dave Blum made a motion to approve the resolution for the Mills County Mitigation Plan. Craig Patzer seconded the motion. A roll call vote showed all in favor of the motion. Motion carried.
B. Approval of Back Pack Program Contract
Craig Patzer made a motion to approve the Back Pack Program contract with Food Bank for the Heartland for the 2013-14 school year. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
C. Approval of Athletic Training and Sports Medicine Services Agreement
Dave Blum made a motion to approve the agreement with Methodist Jennie Edmundson Hospital for training services and attendance at Varsity events when possible. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
D. Approval of Special Education Deficit
Ann Staiert made a motion to approve the special education deficit for the 2012-13 school year in the amount of $189,330.25. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
E. Approval of Contract with Alpha School
Dave Blum made a motion to approve the contract with Alpha School in Omaha, NE for education services for the 2013-14 school year. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
F. Approval of Contract with Nebraska Center for the Blind
Ann Staiert made a motion to approve the contract with the Nebraska Center for the Education of Children who are Blind or Visually Impaired in Nebraska City, NE for education services for the 2013-14 school year. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
G. Approval of Contract with Nishna Productions
Dave Blum made a motion to approve the contract with Nishna Production for work experience and/or work activity services for the 2013-14 school year. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
H. Approval of Cooperative Student Teaching Agreement/Practicum Agreement
Ann Staiert made a motion to approve the cooperative student teaching and practicum agreement with Iowa State University for placement of ISU students to student teach and obtain appropriate clinical experience for the 2013-14 school year. Dave Blum seconded the motion. All voted “aye”. Motion carried.
Page Seven
September 16, 2013 Minutes
I.Approval of District Developed Service Delivery Plan
Craig Patzer made a motion to approve the special education District Developed Service Delivery Plan for the 2013-14 school year. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
J. Approval of Teacher Quality (TQ) Committee Membership
Craig Patzer made a motion to approve staff members Nancy Wright, Susan Reed, Heidi Stanley, Jeff Bissen and Sunshine Crawford to the Teacher Quality Committee for the 2013-14 school year. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
K. Approve Appointment of Sexual Harassment Officer
Ann Staiert made a motion to approve Shane Stephens as the Sexual Harassment Officer for the 2013-14 school year. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
L. Approve Appointment of Alternate Sexual Harassment Officer
Ann Staiert made a motion to approve Genie Wickham as the Alternate Sexual Harassment Officer for the 2013-14 school year. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
M. Approval of Appointment of Equity Officer
Dave Blum made a motion to approve Devin Embray as the Equity Officer for the 2013-14 school year. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
N. Approval to Use Signature Stamp
Ann Staiert made a motion to authorize the Business Manager to use the Board President’s signature stamp to sign all contracts for tuition-in, transportation, PMIC, and alternative school student contracts and authorized the Superintendent’s Administrative Assistant to use the Board President’s signature stamp to sign all employment contracts. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Ann Staiert and seconded by Dave Blum to adjourn the regular meeting at 8:13 p.m. All voted “aye”. Motion carried.
Theresa Romens, Board President Shirley Lundgren, Board Secretary