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July 9, 2012 Work Session and Board Meeting Agenda

July 6, 2012
 
To:       Al l School Board Members
From: Devin Embray, Superintendent
Voting Orders:
Dave Blum - At-Large ' 13
Henry Clark - At-Large ' 13
Ann Staiert - At-Large ' 13
Craig Patzer - At-Large  '15
Theresa Romeos - At-Large ' 15
 
 
Re:     Work Session - Facilities Study - Mond ay, July 9, 2012 - 5:00 p.m.
Regular Meeting - Monday, July 9, 2012 - 7:00 p.m.
Glenwood  Comm u nity High School, 504 East Sharp Street, Glenwood, Iowa
 
Work Session - 5:00 p.m.
  1. PLEDGE OF ALLEGIANCE
    1. Cal l to Order
  2. Work Session regarding Facilities Study
 
Regular Meeting - 7:00 p.m.
  1. SPOTLIGHT ON EDUCATION
    1. We will recognize the athletes and coaches for Girls Track, Boys Track, Girls Soccer and Girls Tennis.  Congratulation on your outstanding performances!
  1. FRIENDS OF EDUCATION
A . We will recognize Loess Hills Harley Davidson for their very generous donation of $12,000 to the school district.
  1. CONSIDERATION  OF ACTION  ON CONSENT ITEMS
    1. Approval of Minutes

I am seeking approval of the minutes of the Regular Meeting held June 11, 2012, and the Public Hearing and Special Meeting, both held on June 29, 2012 .

  1. Approval of agenda

I am seeking approval of the agenda.

  1. Approva l of Board Policies - Second Reading
 
POLICY #
POLICY NAME
I.
104.1
Equal Opportunity and Non-Discrimination , Non-Harassment, Non-Retaliation
2
500. 17
Equal Educational Opportunity
3.
500. 18
Equal Educational Opportunity program
4.
602.13
Multicultural/Gender Fair Education
5.
604.6
Appropriate Use of Computers, Computer-like Equipment, Computer Network Systems, and the lnternet
6.
604 .7
Laptop Computer and/or Tablet Policy
 
 
 
7.
604.7CF
Consent to Student Use of th e District' s Computers, Computer-Like Equipment, Computer Network Systems and Internet Access Consent Form
8.
604 .7GF
 Staff Laptop Computer and/or Tablet Acceptance Form and Consent to Use of the District's Computers, Computer-Like Equipment, Computer Network Systems, and Internet Access
9.
604.8
Implementation of Technology Protection Measures Regarding the Use of the District 's Computers, computer-like equipment, computer network systems, and internet access.
I am seek ing approval of the above p olicies' second readings.
 
D. Approval of Board Policies - First Readings
1.   No first reading for July
I am seeking approval of the above polici es' fi rst readings.
  1. NEW HIRES                                                                                                                               Motion 5.E.
NAME
ASSI GNMENT
SALARY
Mary Barrett
MS Media Associate
$8.29 per hour
Carrie Harrison
High School BD Teacher
$4I,392.39 (Includes TSS)
I am seeking approval of the above new hires.
  1. TRANSFERS                                                                                                                               Motion 5.F.
Bobbi Jo Rohrberg    From Preschool & ELL to Shared Visions Preschool & ELL    No Change in Salary
I am seeking approval of the above transfer s within the district.
 
  1. RESIGNA TIONS                                                                                                                               Motion 5.G.
NAME
ASSIGNMENT
EFFECTIVE DATE
Lindsay Jacobus
Child Care Provider
May 31 , 2012
Adria Skamulis
Child Care Provider
June 21, 2012
Brad Silvey
Assistant Girls Soccer Coach
June 29, 2012
Lois Prather
Substitute Teacher
October 25, 2011
Curt Kaufman
Assistant Baseball Coach
End of Post Season Play 2012
Sherie Hollander
Substitute Teacher
June 14, 2012
I am seeking approval of the above resignation(s).    The coaclting/sponsorship positions are contingent upon finding suitable replacements.
 
H. Terminations
None
I am seeking approval of the above termination.
 
I.  OPEN ENROLLMENTS                                                                                                                                     Motion 5.1.
STUDENT  NAME                  RECEIVING  DTSTR.JCT                                                     DATE  RECEIVED
Lila M.                                Council Bluffs Community School District                                            06/05/2012
There is no need to approve this open enrollment as the district receiving the student approves the application.
 
J. Approval of Financial Reports
1. Approval of Bills - Director Clark will have reviewed the bills
2. Vendor Report
3. Board Report
 
K. Fundraising Requests
GROUP
 DESCRIPTION OF EVENT
PURPOSE
TARGET AMOUNT
DATES
Student Council
T Shirt Sales
Winter dance & concession coupons
$500
08/01-08/24/12
FFA
Food sales
National Convention; camera
$9,800
10/18- 11/07/12
HS Band
Bake Sale
 Cost of trip to Chic Fil A Bowl, Atlanta GA
AMAP
7/22/2012
 
HS Band
Car Wash
Cost of trip to Chic Fil A Bowl, Atlanta GA
AMAP
7128/2012
HS Band
Sand Volleyball Tournanent
Cost of trip to Chic Fil A Bowl, Atlanta GA
AMAP
8/25/2012
H S Band
Bake Sale
Cost of trip to Chic Fil A Bowl, Atlanta GA
AMAP
9/28/2012
HS Band
Traveling Lawn Ornament
Cost of trip to Chic Fil A Bowl, Atlanta GA
AMAP
08/1-08/24/12
I am seeking approval of the above fundraisers.
 
L.  Out of State Travel
ACTIVITY DATE DESTINATION REQUESTED BY
National FFA Leadership Conv. 10/24-27/2012 Indianapolis, IN

Jessica Miller and FFA Members

I am seeking approval of the above out-of-state trips.

M. Overnight Stay Requests
Activity Requested By Date Destination
National FFA Leadership Conv Jessica Miller/FFA Members 10/24-27/2012 Indianapolis, IN
Iowa Dept. Of Ed Special Ed Advisory Board Joe Giangreco 9/13-14/2012 Des Moines, IA

 

I am seeking approval of the above overnight stay requests
 
N  Grant Requ ests
 
NAME OF GRANT
PURPOSE
AMOUNT
Get Bio Tech Smart Supplies
To purchase equipment to better teach biotechnology, including Vernier Sensors and/or a Digital Microscope
$1,000 - $5,000
I am seeking approval of the above grant request.
  1. ANNOUNCEMENTS AND COMMUN ICATIONS
    1. Comments from Public
    2. Comments from Board
    3. Presentations
  1. REPORTS - Safety Committee Status Report
  1. OLD BUSINESS - None
  2. NEW BUSINESS
    1. Good Condu ct Code
I am seeking discussion of the proposed Good Conduct Code.                       Discussion
  1. Review and Consideration of Proposed Modification to Professional Services Agreement                              Motion 9.B.

I am seeking approval of the proposed Modification to Professfonal Services Agreement with Spiral Communications.

  1. Legislative Resol utions                                                                                                                    Motion 9.C.
I am seeking approval of the Legislative Resolutions for the 2012-2013 school year.
  1. Appointment of Board Secretary                                                                                                             Motion 9.D.
I am seeking approval to re-appoint Shirley Lundgren as the District's Board Secretary for the 2012-2013 school year .
  1. Appointment of Bank Depositories for 2012- 2013                                                                                      Motion 9.E.
I am seeking approval of a maximum depository limit of $12,000,000 at Glenwood State Bank and a maximum depository limit of $5,200,000 at First National Bank for the 2012-2013 school year
  1. Appointment of Level I Investigators                                                                                                          Motion 9.F.
I am seeking approval of the Level I Investigators for the 2012-2013 school year. They are asfollows:
Northeast Elementary - Kevin Farmer; West Elementary - Joan Crowl; Middle School -Kerry Newman; High School - Heidi Stanley; Building Bridges Learning Center - Devin Embray; Kid's Place -Joe Giangreco. All investigators may serve as an alternatefor any other building. Roni Score, Shari Gregory and Katie Kelly will serve as alternates for all buildings.
  1. Appoi ntment of Facilitator of Teacher Mentoring & Induction Program
I am seeking approval of the appointment of                                   as the Facilitator of the Teacher Mentoring & Induction Program for  the 2012-2013 school year .
 
 
H.   Approval of Data Compromise Coverage  (Identity Theft )
Di scussion I
M otion 9.H.
I am seeking approval of the addition of the Data Compromise Coverage to our
 
insurance policy.
 
I. Approval of Sub-Lease Agreement with West Central Development
Motion  9.I.
I am seeking approval of the Sub-Lease Agreement with West Central Development for
 
the 2012-2013 school year.
 
J .   Approval of the COBRA Premium Administration Agreement with ISEBA
Motion 9.J.
I am seeking approval of the COBRA Premium Administration Agreement with
 
ISEBA. Under this agreement /SEBA will administer the billing and collecting of
 
premiums for the district 's COBRA participants.
 
K .   Approva l of Agreement  with Jostens School Trad itions
Motion 9.K.
I am seeking approval of the Agreement with Jostens School Traditions products such
 
as class rings, announcements, diplomas, caps and gowns for the nextfive years. After
 
the five year period a review of the terms will be made.
 
L.  Approval of eTrition Master Purchase Agreement
Motion 9.L.
I am seeking approval of the Agreement between eTrition and Kid's Place for the
 
Software License Fee and the Annual Maintenance & Support Fee for a total of $675.
 
M.   Approval of the Application and Contract with Bella Terre Reception Hall and
Motion 9.M.
Vineyard
 
I am seeking approval of the Application and Contract with Bella Terre Reception Hall and Vineyard. If approved this will be the site of Prom 2013.  The rental fee is $3,500.
 
 
 
N .  Approval to Issue Check
Motion 9.N.
The District will be submitting a sealed bidfor a dump truck. I am seeking approval to
 
issue a check to the City of Ogden, Iowa, in an amount not to exceed our sealed bid,
 
should we be awarded the bid.
 
0.  Approval of Bus Camera Quote
Motion 9.0.
I am seeking approval to accept the lowest, reasonable, responsible competitive quote
 
for the bus cameras.  I am recommending we accept the quote from Spiral
 
Communications.
 
9.
ADJOURNMENT
Motion
 
ADDENDUM ADDED July 8, 2012
 
**Continuation of New Business Items**

 

P.  Approval of Consulting Services Agreement

Motion 9.P.

I am seeking approval of the Consulting Services Agreement with School Administrators of Iowa with respect to the SAM (School Administration Manager) project.

 

Q.  Approval of the Addendum to Flexbone Association, LLC Football Camp Agreement

Motion 9.Q.

I am seeking approval of the Addendum to the Flexbone Association, LLC Football Camp Agreement. The terms of the addendum change the camp venue from AHST High School in Avoca to Glenwood High School, as well as changing the purchaser from AHST to Glenwood. The camp had been secured by Football Coach Cory Faust prior to being hired.

10.

ADJOURNMENT

Motion
 
Upcoming Meetings - Regular Board Meeting -
August 20 - 7:00 p.m. - St. John Lutheran Church - Mineola
Work Session - August 27 - Time TBD -103 Central, 3rd Floor