Glenwood Community School District
Minutes of the Regular Meeting of the Board of Directors Central Office Boardroom
7:00 P.M. Monday, February 9, 2009
Work Session
A work session was held at 6:00 p.m. Dave Greenwood talked about the technology that will be bid for the new high school and Omaha Construction Services showed pictures of the new building and went over the construction schedule.
Call to Order
President Romens called the regular meeting to order at 7:07 p.m.
Roll Call
Upon roll call the following Board members responded as being present: President Romens, Frank Overhue, David Warren, Bill Agan and Linda Young.
Approve Agenda
On a motion made by Frank Overhue and seconded by Bill Agan the agenda was unanimously approved as amended.
The board approved the minutes of January 9 and January 12, 2009, the bills and financial statements as well as the resignation of Ted Brandt, effective the end of the 2008-09 school year.
On a motion made by Linda Young and seconded by Frank Overhue, three open enrollments out for the 2009-10 school year were unanimously approved.
Public Forum
Mills County Historical Society representative Wayne Phipps invited the Board to the Glenwood Culture History Night at the Mills County Museum on Monday, March 23th at 7:00 p.m. to learn more about a new program they have available for use in the schools.
Good News Reports
Matt Dyer was named Southwest Iowa Class 3AWrestling Coach of the Year for the second year in a row. Students from Northeast and West will have art exhibited at the Youth Art Expo. West held a successful 6th grade lock-in and Fiesta last weekend. Over 100 people attended Title I Family Night at Northeast Elementary. The Board met with the high school Student Council and Principal’s Table last month.
Business Items
Bill Agan made a motion to approve a request for a recount or other appropriate action depending on the outcome of the February 10, 2009 canvass of votes from the February 3, 2009 election on participation in the Instructional Support Levy. Frank Overhue seconded the motion. In favor of the motion were Overhue, Agan, Young and Romens. Opposed Warren.
Following discussion, Linda Young made a motion to approve the following resolution: RESOLVED, that the Board of Directors of Glenwood Community School District will levy property tax for the fiscal year 2009-2010 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa. Bill Agan seconded the motion which was unanimously approved.
On a motion made by Frank Overhue and seconded by David Warren the Board unanimously approved the Resolution Directing the Advertisement for Sale, Approving Electronic Bidding Procedures and Approving Official Statement for $1,425,000 General Obligation School Bonds, Series 2009.
David Warren made a motion to approve staff to dispose of identified surplus property stored in Building 102 Fourth Floor South and in the storage facility behind West Elementary pursuant to Board Policy 902.4 and according to administrative discretion. Bill Agan seconded the motion which was unanimously approved.
On a motion made by Frank Overhue and seconded by Linda Young the Board unanimously approved for the 2008-09 school year only, waiving the Certificated Retirement Deadline date of February 15 by allowing requests received by February 15 to be retracted by the employee without penalty if done so by April 30, 2009. Also approved deleting the word continuous with respect to the required 15 years of service.
Nancy Janssen of the Nolte, Cornman and Johnson audit firm presented the 2007-08 audit report to the Board. Following discussion, Bill Agan made a motion to approve the 2007-08 audit. David Warren seconded the motion, which was unanimously approved.
No action was taken on the renewal of contract with Ray & Associates.
On a motion made by Frank Overhue and seconded by Linda Young the Board unanimously approved the proposal for the card access control system from Alarm Pros in the amount of $27,375.
David Warren made a motion to hire DLR to design and do a cost proposal for the brackets for the wrestling mat hoist in the new high school gym. Linda Young seconded the motion, which was unanimously approved.
Reports
Dave Greenwood went over his projections for custodial and maintenance services at the new high school. Supt. Stan Sibley presented five year financial projections to the Board. Staff is working on the 2009-10 school calendar. A proposed calendar will be presented at the March 16th board meeting. The stimulus package working its way through Congress includes increased funding for Title I and Special Education.
Information Items
There is a public hearing on February 10, 2008 at the Senior Center from 5:00-7:00 p.m. on the Highway 34 bridge. A public hearing will be held on February 24, 2009 at 6:00 p.m. at the AEA 13 Glenwood Regional Office on the upcoming merger of Loess Hills AEA 13 and Green Valley AEA 14. IASB will hold a regional workshop on Maximizing Your Board/Superintendent Team on February 17th in Red Oak.
Closed Session for Personnel
On a motion made by Linda Young and seconded by Bill Agan, the Board unanimously agreed to move into closed session per Section 21.5(l)(i) of the Code of Iowa to evaluate the professional competency of an individual and the individual has requested a closed session. The Board moved into closed session at 9:44 p.m. The board moved out of closed session at 11:10 p.m.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Frank Overhue and seconded by Linda Young to adjourn the regular meeting at 11:11 p.m. The motion was unanimously approved.
Theresa Romens, Board President Shirley Lundgren, Board Secretary