1003.1R PUBLIC USE OF SCHOOL FACILITIES REGULATIONS

It is the responsibility of the entity using the school facilities to comply with the requirements of the law and school district policy and its supporting administrative regulations.

1. All uses of tobacco, nicotine, or alcohol will be prohibited in Glenwood Community School District facilities and on any Glenwood Community School District Property.  This includes classrooms, corridors, restrooms, locker rooms, work areas, lunchrooms, offices, lounges, outdoor athletic and recreation facilities, transportation and technology building, maintenance areas, copy center, and all other rooms owned or leased by the District.  Visitors are asked to cooperate with this policy and refrain from using tobacco and alcohol in school facilities and on school district grounds. Persons who do not comply will be asked to leave the facility and the school grounds.
2. No rent will be charged for meetings when the proceeds go to the school without profits to any individual or non-school sponsoring group, or meetings where the chief purpose is improvement of instruction, or a school program of the city, county, or state.  
3. The District retains the right to deny the sale of concessions of any kind.
4. School activities receive preference in dates.
5. All arrangements for the facility involved by outside of school agencies should be made through the office of the school activities director/principal/designee.
6. All payments must be made to the Glenwood Community School District and must be submitted to the main office building where the facility is being rented.
7. Rental of school facilities for Sunday use is allowed.  The use of school facilities on Sunday requires approval by the Activities Director/Designee.
8. Special arrangements must be made for the use and operation of all school district sound equipment.  Use of the lighting and sound systems in the Glenwood Community High School Auditorium requires the presence of a district approved employee to operate the system.
9. The gymnasiums will not be rented for martial arts, boxing or wrestling matches where the participants are paid.
10. An administrator, custodian, or designated and administratively approved staff member will be on duty in the building at all times when school facilities are rented.
11. Kitchen facilities will not be available for rent without the presence of food services personnel.
12. For special occasions, requests, or circumstances not covered by these rules, the Superintendent/Designee will consider, but is not required to approve, individual arrangements.
13. The facility must be used only for the purpose that it was originally intended as set forth with the building principal/designee at the time the rental contract was signed.
14. School authorities may deny rental of facilities, when in their judgment, the intended use would cause undue wear or damage to the facilities.
15. All applications for use of school facilities shall be made in writing on the form provided to building principal/designee.  Failure to pay the total fee required within 20 days of the event will result in the denial of future rental requests from a group or individual.
16. When the request is received at least two weeks prior, complies with regulation guidelines, and there is no objection or concern about the arrangements raised by the Superintendent/Building Principal/Designee or the party desiring the facilities, the principal/designee shall approve the request.
17. Requests for guidance or appeals regarding any aspect of an application for the use of buildings shall be made first to building principal/designee.

If the principal/designee cannot find a solution, an appeal shall be taken to the Superintendent.