September 12, 2016 Board Meeting Minutes

Glenwood Community School District
Regular Meeting of the Board of Directors 7:00 P.M.
High School Media Center
Monday, September 12, 2016
 
Call to Order
President Romens called the regular meeting to order at 6:59 p.m. The Pledge of Allegiance was recited.
Roll Call
The following Board members were present:  President Romens, Greg Schultz, Michelle Bahr, Ann Staiert, and Curt Becker.
Spotlight on Education
None
Friends of Education
None
Consideration of Action on Consent Items
Craig Patzer made a motion to approve the consent agenda including items 4A through 4L.   Michelle Bahr seconded the motion.  All voted “aye”. Motion carried.
4A - Approval of Minutes
Minutes were approved from the regular meeting on August 8, 2016 and the special meeting work session on August 22, 2016.
4B – Approval of Agenda
4C – Approval of Board Policies
Second Reading Approvals:
POLICY #
POLICY NAME
300
Statement of Guiding Principles for Administration
301
Superintendent of Schools
301.1
Superintendent of Schools - Qualifications
301.2
Superintendent of Schools - Appointment, Contract and Contract Nonrenewal
301.3
Superintendent of School - Functions
301.4
Superintendent Evaluation
301.5
Superintendent Civic Activities
1003.3E1
Community Use of School Facilities
1003.3E2
GHS Auditorium Facility Usage Request Sheet
TBD
Unmanned Aircraft or Aerial Systems
4D – Approval of Board Policies
First Reading Approvals:
POLICY #
POLICY NAME
302.1
Building Principals - Qualifications
302.2
Building Principals - Appointments
302.3
Building Principals - Functions
302.4
Building Principals - Evaluation
303.1
Assistant to the Principal - Position
303.2
Assistants to the Principals - Appointment
303.3
Assistants to the Principals - Qualification
303.4
Assistants to the Principals - Evaluation
4E – New Hires
NAME
ASSIGNMENT
SALARY
Brian Albert
Assistant Middle School Football Coach
$2,000
Diperata Beck
Special Education Teacher Associate
$10.21 per hour
Iesha Conley
Special Education Teacher Associate
$10.21 per hour
Mychelle Fada
General Education Teacher Associate
$9.21 per hour
Deb Fajardo
Assistant Fall Musical Director
$1,750
Stiven Gross
Child Care Associate at Kid’s Place
$7.25 per hour
Ben Haynes
Co-Sponsor - Middle School Student Council
$500
Corrine Houser
Child Care Associate at Kid’s Place
$9.18 per hour
Terri Hubner
Special Education Teacher Associate
$10.21 per hour
 
Elizabeth Huggins
Fall Musical Director
$3,250
Katie Kovamees
General Education Teacher Associate (HS Spanish)
$9.21 per hour
Anna Marasco
Substitute Food Service Worker
$9.50 per hour
Kelsey Miller
Co-Sponsor - Middle School Student Council
$500
Kristin O’Banion
Special Education Teacher Associate
$10.21 per hour
Nichole Perdue
Child Care Associate at Kid’s Place
$9.18 per hour
Shannon Starnes
Special Education Teacher Associate
$10.21 per hour
Jodi Stephen
Special Education Teacher Associate
$10.21 per hour
Jessica Stonerook
General Education Teacher Associate
$9.21 per hour
Louise Weber
Substitute Food Service Worker
$9.50 per hour
4F – Transfers
NAME
FROM/TO
WAGE
Tabitha Chase
From Substitute Food Service Worker to Food Service Dishwasher
$11.02 per hour
Michelle Fisher
From Food Service Cook to Food Service Assistant Kitchen Mngr
$10.84 per hour
Dawn Moulton
From Substitute Special Educ. Assoc. to Gen Educ.Teacher Assoc.
$9.50 per hour
Julia Parks
From Assistant Kitchen Manager to Kitchen Manager
$13 per hour for 60 days/then $14 per hour
Elizabeth Schultz
From Bus Associate to Part Time Special Education Teacher Assoc.
$10.21 per hour
Teresa Sutton
From Food Service Cook to Food Service Assistant Kitchen Mngr
$11.68 per hour
4G – Separation from District
NAME
POSITION
REASON
DATE
Tammy Epperson
General Education Teacher Associate
Resignation
September 2, 2016
Danielle Evans
Substitute Food Service Worker
Dismissal
August 23, 2016
Ridge Fisher
Summer Mowing & Grounds Maint.
End of Season
August 18, 2016
Mark Starner
Assistant High School Softball Coach
Resignation
August 16, 2016
4H – Open Enrollments
NAME
DISTRICT REQUESTED
REASON
DISTRICT OF RESIDENCE
Levi A.
East Mills
Change in District of Residence
Glenwood
Haylie C.
Glenwood
Family had been told they could attend either district.
East Mills
Jon C.
Glenwood
 
East Mills
Gage H.
Glenwood
Family thought they had open enrolled when registering
Fremont Mills
Averie K.
Glenwood
Family move
East Mills
Rylie K.
Glenwood
Family move
East Mills
Alyssa L.
Glenwood
Family thought they were living in Glenwood’s District
Fremont Mills
Braden L.
Glenwood
Family thought they were living in Glenwood’s District
Fremont Mills
Greyson M.
Glenwood
Kindergarten Student
East Mills
Kristina R.
Glenwood
Family had been told they could attend either school district.
East Mills
Nicolas S.
Lewis Central
Change in District of Residence
Glenwood
4I – Approval of Financial Reports
Financial reports as of August 31, 2015 were approved.
4J – Fundraiser Requests
GROUP
DESCRIPTION
PURPOSE
TARGET
DATES
Boys Cross Country
Fried Chicken Dinner
Year end banquet, home meet supplies
$3,000
9/25/2016
High School Yearbook
Yearbook Sales
Pay for production costs of yearbook
$22,000
9/13/16-5/26/17
High School Newspaper
Newspaper ad sales to businesses
Pay for production costs of newspaper
$3,600
9/13/16-5/12/17
High School Yearbook
Yearbook ad sales
Pay for production costs of yearbook
$2,500
9/19/16-5/12/17
High School Band
Sell old uniforms
Purchasing/fixing band equipment
$1,000
8/26/2016
Black and Gold Concessions
Black and Gold Concessions
Purchase items for Glenwood MS as needed
$1,000
Sept-Apr
Northeast Library
Book Fair
Receive books for library & classroom use
Books
11/3-11/10/16
MS Student Council
Ram Beads
Love Tree purchases
$300
9/19/16-9/23/16
4K – Out of State and Overnight Travel
ACTIVITY
DATE(S)
 
DESTINATION
REQUESTED BY
FCCLA National Cluster Meeting
11/3/2016
11/6/2016
Denver, Colorado
Janis Moore
Nebraska Art Teachers Conference
9/29/2016
9/1/2016
McCook, Nebraska
Jeff Yoachim
Iowa School Counselors Association
11/6/2016
11/8/2016
Des Moines. Iowa
Michelle Millar
NSTA Regional Conference
10/27/2016
10/29/2016
Minneapolis, Minnesota
Ben Haynes
 
Iowa School Counselor Association Fall Conference
11/6/2016
11/8/2016
Des Moines, Iowa
Pat Staebell
PLTW State Conference
9/25/2016
9/27/2016
Cedar Rapids, Iowa
Michael Joyner
4L – Grant Requests
NAME OF GRANT
PURPOSE
AMOUNT
Mills County Community Foundation
To purchase two bye-bye buggies with infant seat and canopy
$3,123.30
Reach for the Stars
High chairs, mini-fridge, step stools
$1,339.88
 
Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
Comments from Board
Michelle Bahr reminded attendees of upcoming Legislative Forums.
Presentations
Liz  Huggins  and  Sarah Rozniecki  presented  on  the new  outreach  program entitled  Ramily Matters.   The program is geared towards bringing students and families together with the school and community.
Reports
Building Administrators, Activities Director, Kids Place Director, Technology Director, Food Service Director, Print Shop and School Improvement reported on their respective buildings or areas of assignment.
Old Business None Adjournment
As there was no further business to come before the Board at this time, a motion was made by Michelle Bahr and seconded by Ann Staiert to adjourn the meeting of the retiring board. All voted “aye”. Motion carried.
Annual Reorganizational Meeting
Kristi Buman, Board Secretary, conducted the organizational meeting of the new board of directors.
A.     Election of President
Board Members voted by paper ballot for Board President. Ballots Cast for President were as follows:
Board Member                                       Vote
Greg Scgultz                             Theresa Romens
Michelle Bahr                            Theresa Romens
Ann Staiert                                Theresa Romens
Curt Becker                               Theresa Romens
Theresa Romens                        Theresa Romens
 
Theresa Romens was declared Board President. Board Secretary, Kristi Buman, administered the Oath of Office to President, Theresa Romens.
 
Election of Vice-President
Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President were as follows:
Board Member                                       Vote
Greg Schultz                          Ann Staiert
Michelle Bahr                         Ann Staiert
Ann Staiert                             Michelle Bahr
Curt Becker                            Ann Staiert
Theresa Romens                    Ann Staiert
 
Ann Staiert was declared Board Vice-President. Board Secretary, Kristi Buman, administered the Oath of Office to Vice-President, Ann Staiert.
 
B.     Set Meeting Dates, Times and Place for 2015-16
Michelle Bahr made a motion to approve the following schedule for Board meetings for the 2016-17 school year. Regular board meetings will be held at 7:00 pm in the High School Media Center unless otherwise noted. Board work sessions will be held at the Central Office from 6:00-8:00 pm unless otherwise noted.  Greg Schultz seconded the motion. All voted “aye”. Motion carried.
 
 
PROPOSED DATE
TYPE OF MEETING
PROPOSED SITE
POSSIBLE CONFLICT
September 12, 2016
Regular Meeting
High School Media Center
 
September 26, 2016
Board Retreat
Home of Randy & Theresa Romens
 
October 10, 2016
Regular Meeting
High School Media Center
 
October 24, 2016
Work Session
103 Central, 3rd Floor
 
November 14, 2016
Regular Meeting
High School Media Center
 
November 28, 2016
Work Session
103 Central, 3rd Floor
 
December 12, 2016
Regular Meeting
High School Media Center
 
No Dec, Work Session
 
 
 
January 9, 2017
Regular Meeting
High School Media Center
 
January 23, 2017
Work Session
103 Central, 3rd Floor
 
February 13, 2017
Regular Meeting
High School Media Center
 
February 27, 2017
Work Session
103 Central, 3rd Floor
 
March 13, 2017
Regular Meeting
High School Media Center
 
March 27, 2017
Work Session
103 Central, 3rd Floor
 
April 10, 2017
Regular Meeting
High School Media Center
Parent-Teacher Conf. PK-8
April 24, 2017
Work Session
103 Central, 3rd Floor
 
May 8, 2017
Regular Meeting
High School Media Center
 
May 22, 2017
Work Session
103 Central, 3rd Floor
 
June 12, 2017
Regular Meeting
High School Media Center
 
June 26, 2017
Work Session
103 Central, 3rd Floor
 
July 10, 2017
Regular Meeting
High School Media Center
 
July 24, 2017
Work Session
103 Central, 3rd Floor
Tentative
August 14, 2017
Regular Meeting
High School Media Center
 
August 28, 2017
Work Session
103 Central, 3rd Floor
 
C.     Appointments/Assignments for 2015-16
Michelle Bahr made a motion to approve the following committee assignments for 2015-16.  Ann Staiert seconded the motion.  All voted “aye”. Motion carried.
COMMITTEE
MEMBER
Mills County Conference Board
Theresa Romens
Empowerment Board
Ann Staiert
Buildings/Grounds and Transporation
Greg Schultz
Superintendent Advisory Council
Ann Staiert
Safety/Crisis Committee
Greg Schultz
IASB Delegate Assembly
Michelle Bahr
CCC Committee
Michelle Bahr
Wellness Committee
Curt Becker
Review Board Meeting Bills
Revolves each month in alphabetical order
Mentoring with Heart
unassigned
Technology Committee
Curt Becker
Glenwood Community School Foundation
Curt Becker
 
D.     Appointment of Business Manager/Board Secretary
Michelle Bahr made a motion  to  approve  Kristi  Buman  as the District’s Business Manager/Board Secretary. Ann Stairt seconded the motion. All voted “aye”. Motion carried.
 
E.      Approval of Official Publication
Curt Becker made a motion to approve the Opintion-Tribune as the school district’s official publication. Greg Schultz seconded the motion. All voted “aye”. Motion carried.
F.      Approval of Legal Counsel
Ann Staiert made a motion to approve the appointment of Lynch Dallas, P.C. as legal counsel for the school district. Michelle Bahr seconded the motion.  All voted “aye”. Motion carried.
New Business
A.     Approval of Appointment of Sexual Harassment Officer
Greg Schultz made a motion to approve the joint appointment of Richard Hutchinson and Gene Wickham as the District’s Sexual Harassment Officer(s) for the 2016-2017 school year. Michelle Bahr seconded the motion. All voted “aye”. Motion carried.
B.     Approval of Appointment of Alternate Sexual Harassment Officer
Motion for Joint officers approved.
C.     Approval of Appointment of Equity Office
Michelle Bahr made a motion to approve the appointment of Jackie Wills as the District’s Equity Officer for the 2016-2017 school year. Greg Schultz seconded the motion. All voted “aye”. Motion carried.
D.     Approval to use Signature Stamp and Electronic Signature
Ann Staiert made a motion to approve the authorization of the Business Manager to use the Board President signature stamp and/or electronic signature to sign all contracts for tuition-in, transportation, PMIC, and alternative school student contracts. Also for the Superintendent’s Administrative Assistance to use the Board President’s signature stamp and/or electronic signature to sign all employee contracts; and the Athletic Director to sign all officials/referees agreements. Michelle Bahr seconded the motion. All voted “aye”. Motion carried.
E.      Approval of 2016-2017 Consortium Agreement
Ann Staiert made a motion  to approve the 2016-2017 Consortium Agreement for  the Council  Bluffs Consortium. Greg Schultz seconded the motion.  All voted “aye”. Motion carried.
F.      Approval of Teacher Leader Assignment Agreements
Michelle Bahr made a motion to approve the agreements for Teacher Leaders and Mentors. Ann Staiert seconded the motion.  All voted “aye”. Motion carried.
G.     Approval of MTI Production Contract
Ann Staiert made a motion to approve the MTI Production contract for this year’s fall musical. Greg Schultz seconded the motion. All voted “aye”. Motion carried.
H.     Approvel of Contractual Agreement between Iowa Department of Education and Glenwood Community School District
Ann Stairt made a motion to approve the agreement between the Iowa DE and GCSD  for  Specially Designed Instruction interventions for preschool students. Michelle Bahr seconded the motion. All voted “aye”. Motion carried.
I.       Discussion regarding new National Honor Society Selection and Application Process.
There are many improvements being made to the application and selection process and it is almost finalized. The National Honor Society structure and activities are also going through some changes to increase activeness of the organization within the school and community.
 
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Curt Becker and seconded by Ann Staiert to adjourn the regular meeting at 8:47 p.m. All voted “aye”. Motion carried.
 
                                                                                                                                    
Theresa Romens, Board President                                              Kristi Buman, Board Secretary