November 8, 2021 - Regular Meeting
Glenwood Community School District
Regular Meeting of the Board of Directors 7:00 P.M.
Central Office Conference Room – 103 Central, #rd Floor, Glenwood, IA 51534
Monday, November 8, 2021
Call to Order - President Curt Becker called the regular meeting to order at 7:00 p.m.
Roll Call
Upon roll call the following Board of Education (BOE) members responded as being present: President Curt Becker, Ann Staiert. Elizabeth Richardson and Greg Schultz. Tim Becker was absent.
Spotlight on Education - None
Friends of Education - None
Consideration of Action on Consent Items
Ann Staiert made a motion to approve the consent agenda including items 4A through 4M. Elizabeth Richardson seconded the motion. All voted “aye. Motion carried.
4A - Approval of Minutes
Minutes were approved from the Regular BOE meeting on October 11, 2021, and BOE work session on October 25, 2021.
4B – Approval of Agenda
4C – Approval of Board Policies
Second Reading Approvals:
|
POLICY NAME |
|
|
304 |
OTHER ADMINSITRATIVE PERSONNEL |
|
OTHER ADMINISTRATIVE PERSONNEL - POSITIONS |
|
|
304.2 |
OTHER ADMINISTRATIVE PERSONNEL - QUALIFICATIONS |
|
304.3 |
OTHER ADMINISTRATIVE PERSONNEL - APPOINTMENT |
|
30443 |
OTHER ADMINISTRATIVE PERSONNEL - FUNCTIONS |
|
302.4 |
OTHER ADMINISTRATIVE PERSONNEL - EVALUATION |
|
305 |
ADMINISTRATIVE CABINET |
|
306.1 |
ADMINISTRATIVE TEAM |
|
306.2 |
ADMINISTRATIVE STRUCTURE |
|
306.3 |
ADMINSTRATIVE NEGOTIATING |
4D – Approval of Board Policies
First Reading Approvals:
|
POLICY # |
POLICY NAME |
|
307.1 |
ADMINISTRATIVE PERSONNEL EMPLOYMENT – INDIVIDUAL CONTRACTS |
|
308 |
COMMUNICATION CHANNELS |
|
401.1 |
DEFINITIOIN OF LICENSED PERSONNEL |
|
401.2 |
SELECTION OF LICENSED PERSONNEL |
|
401.3 |
LICENSURE REQUIREMENTS |
|
401.5 |
EVALUATION OF LICENSED PERSONNEL |
|
401.6 |
RESIGNATION OF LICNSED PERSONNEL |
|
401.7 |
2012-2013, 2013-2014, AND 2014-2015 LEAVE INCENTIVE OF LICENSED STAFF |
4E – New Hires - Contingent upon completion of pre-employment requirements and favorable background check
|
NAME |
POSITION |
SALARY |
|
Stacy Adkins |
Child Care Associate @ Kid’s Place Day Care |
$10.02 per hour |
|
Sarah Joyce |
Certified Substitute Teacher |
$16 per day |
|
Natalie Mannen |
Substitute Food Service Worker |
$10.58 per hour |
|
Kimberly May |
Addition of Mid-Day Suburban Route |
$38.75 per route |
|
Stephanie Patzer |
10th-12th Individual Speech |
$1,995 |
|
Candy Sibbett |
Substitute Suburban Driver |
$38.75 per route |
|
Samantha Teegarden |
Food Service Worker |
$11.58 per hour |
|
Brittnee White |
Authorized Substitute Teacher |
$155 per day |
|
Ayla Yates |
Special Education Associate – Level 2/3 BD |
$11.14 per hour |
4F – Transfers
|
NAME |
FROM / TO |
WAGE |
|
Mary (bailey) Elliott |
From General Education Associate to Northeast Building Secretary |
$13.50 per hour |
|
Michelle Fisher |
From Asst. Middle School Kitchen Manager to MS Kitchen Manager |
$14.00 per hour |
|
Paige Ryks |
Fron Kid’s Place Child Care Associate to Special Education Teacher Associate – Level 1 |
$10.14 per our |
4G – Separation from District
|
NAME |
POSITION |
REASON |
DATE |
|
Dan Jones |
Substitute Teacher |
Resignation |
October 11, 2021 |
|
Kristen Lappala |
Building Secretary |
Resignation |
November 4, 2021 |
|
Julia Parks |
Middle School Kitchen Manager |
Resignation |
October 26, 2021 |
|
Stacie Teegarden |
Special Education Teacher Associate |
Termination |
November 8, 2021 |
4H – Open Enrollments
|
NAME |
DISTRICT REQUESTED |
REASON |
DIST OF RESIDENCE |
APPROVE OR DENY |
FUNDED |
|
Ashton D. |
Fremont Mills |
Family Move |
Glenwood |
Approve |
Yes |
|
Carson H. |
Glenwood |
Family move |
Council Buffs |
Approve |
Yes |
|
Liam H. |
Glenwood |
Family move |
Council Bluffs |
Approve |
Yes |
4I – Approval of Financial Reports
Approval of bills and financial reports as of October 31, 2021.
4J – Fundraiser Requests
|
GROUP |
FUNDRAISER |
PURPOSE |
AMOUNT |
DATES |
|
|
MS Student Council |
MS Activity Night |
Raise money for future events hosted by the student council |
AMAP |
11/12/21
|
|
|
National Honor Society |
Glenwood’s Got Talent Showcase |
Money collected for admissions would be use for chapter supplies, dues, etc… |
AMAP |
TBD (February or March 2022) |
|
|
HS Student Council |
Volleybro Tournament |
School improvement and rewards for student success (candy& small prizes |
$500 |
11/21/21
|
|
4K – Out of State and Overnight Travel
|
REQUESTED BY |
ACTIVITY |
DESTINATION |
DEPARTURE DATE |
RETURN DATE |
|
Katie Larson |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Marissa Klindt |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Mark Starner |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Katie Wilson |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
John Huey |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Ben Haynes |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Chris Visser |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Brian Stanley |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Alex Williams |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Jordan Bueltel |
IATC Track Coaches Clinic |
Ames, IA |
12/3/2021 |
12/4/2021 |
|
Cheri Maxwell |
State Dance Competition |
Des Moines IA |
12/2/2021 |
112/4/2021 |
|
Kevin Kilpatrick |
All State Chorus |
Des Moines IA |
11/18/2021 |
11/20/2021 |
|
David Clark |
All State Music Festival |
Des Moines IA |
11/18/2021 |
11/20/2021 |
|
David Clark |
ISTDA State Winter Guard Championships |
Des Moines IA |
12/2/2021 |
12/3/2021 |
|
Michelle Lillar |
Iowa School Counselor Conference |
Des Moines IA |
11/14/2021 |
11/16/2021 |
|
Devin Embray |
IASB Convention |
Des Moines IA |
11/17/2021 |
11/18/2021 |
|
Tim Reinert |
IASB Convention |
Des Moines IA |
11/17/2021 |
11/18/2021 |
4L – Grant Requests
|
NAME OF GRANT |
PURPOSE |
AMOUNT |
|
Boost 4 Families |
Childcare center improvements, equipment & staff support |
$7,500 |
|
Reach for the Stars |
Quality improvement materials for the environmental rating scale program |
$1,500 |
4M – Curriculum
|
CONTENT |
DRAFT/FINAL |
SCHOOL YEAR |
|
None |
|
|
Announcements and Communications
Comments from Public - None
Comments from Board of Education – Elizabeth Richardson recognized Jedd Taylor for the excellent addition of the new military friendly page posting on the GCSD Website.
Legislative Update - None
Presentations – John Dean of the Glenwood State Bank was in attendance to share application information about the $10,000 annual Elsie O’Connell Scholarship. John brought the first-year awardee’s papers to show as well a share information about publishing the essays in a book moving forward.
COVID Update
Devin Embray provided a report on the most recent information received from Mills County Public Health.
Reports
Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds & Print Shop reported on their respective buildings or areas of assignment.
Old Business
None
New Business
- Examination and Approval of Financial Accounting Books for FY21
Greg Schultz made a motion to approve the FY21 Financial Accounting Books. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
B. Review of Tentative Election Results
Adjournment Sine Die
As there was no further business to come before the Board at this time, a motion was made by Ann Staiert and seconded by Greg Schultz to adjourn the regular meeting at 8:00 p.m. and call the reorganization meeting to order at 8:00 pm. All voted “aye”. Motion carried.
Board of Education Annual Reorganization Meeting
Board Secretary - Treasurer Tim Reinert called the reorganization meeting to order and conducted the organizational meeting of the new board of directors.
A. Install Newly Elected Board Members
Board Secretary - Treasurer Tim Reinert administered the Oath of Office to newly elected board members Matt Portrey, Elizabeth Richardson, and John Zak
B. Election of President
Board Members voted by paper ballot for Board President. Ballots Cast for President were as follows:
Board Member Vote
Matt Portrey Curt Becker
Elizabeth Richardson Curt Becker
John Zak Curt Becker
Curt Becker Elizabeth Richardson
Curt Becker was declared Board President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to President, Curt Becker.
Election of Vice-President
Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President were as follows:
Board Member Vote
Matt Portrey John Zak
Elizabeth Richardson John Zak
John J. Zak IV John Zak
Curt Becker Elizabeth Richardson
John Zak was declared Board Vice-President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to Vice-President, John Zak.
C. Set Meeting Dates, Time, and Place for 2021-22
Elizabeth Richardson made a motion to approve the following schedule for Board meetings for the 2021-22 school year. Regular board meetings and board work sessions will be held at the Central Office beginning at 6:00 pm unless otherwise noted. Matt Portrey seconded the motion. All voted “aye”. Motion carried.
|
PROPOSED DATE |
TYPE OF MEETING |
PROPOSED SITE |
POSSIBLE CONFLICT |
|
November 22, 2021 |
Work Session |
103 Central, 3rd Floor |
|
|
December 13, 2021 |
Regular |
103 Central, 3rd Floor |
|
|
No December Work Session |
|
|
|
|
January 10, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
January 24, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
February 14, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
February 28, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
March 14, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
March 28, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
April 11, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
April 25, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
May 9, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
May 23, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
June 13, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
June 27, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
July 11, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
July 25, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
August 8, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
August 22, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
September 12, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
September 26, 2022 |
Work Session |
103 Central, 3rd Floor |
|
|
October 10, 2022 |
Regular |
103 Central, 3rd Floor |
|
|
October 24, 2022 |
Work Session |
103 Central, 3rd Floor |
|
D. Appointments/Assignments for 2020-21
Elizabeth Richardson made a motion to approve the following committee assignments for 2021-22. John Zak seconded the motion. All voted “aye”. Motion carried.
|
COMMITTEE |
MEMBER |
|
Mills County Conference Board |
Curt Becker |
|
Empowerment Board |
Elizabeth Richardson |
|
Buildings/Grounds and Transportation |
Matt Portrey |
|
IASB Delegate Assembly |
Curt Becker |
|
CCC Committee |
John Zak |
|
Wellness Committee |
Matt Portrey |
|
Review Board Meeting Bills |
Revolves each month in alphabetical order |
|
Technology Committee |
Tim Becker |
|
Glenwood Community School Foundation |
Elizabeth Richardson |
|
Super Board Representative |
Tim Becker |
E. Appointment of Finance Director/Business Manager/Board Secretary-Treasurer
John Zak made a motion to approve Tim Reinert as the District’s Finance Director/Business Manager/Board Secretary-Treasurer. Matt Portrey seconded the motion. All voted “aye”. Motion carried. President Curt Becker administered the Oath of Office.
F. Approval of Official Publication
John Zak made a motion to approve the Opinion-Tribune as the school district’s official publication. Elizabeth Richardson seconded the motion. All voted “aye”. Motion carried.
G. Approval of Legal Counsel
H. Matt Portrey made a motion to approve the appointment of Lynch Dallas, P.C. as legal counsel for the school district. John Zak seconded the motion. All voted “aye”. Motion carried.
I. Approval of Bank Depositories and Limits
Elizabeth Richardson made a motion to approve the following bank depositories and limits. John Zak seconded the motion. All voted “aye”. Motion carried.
Name of Depository Location Maximum Deposit
Glenwood State Bank Glenwood, IA $15,000,000.00
ISJIT Naperville, IL (managed) $15,000,000.00
First National Bank Glenwood, IA $ 5,200,000.00
American National Bank Council Bluffs, IA $ 80,050.00
New Business
A. Approval of the Early Notification Incentive
Elizabeth Richardson made a motion to approve the early notification incentive to position the Glenwood CSD to hire for open position from the most qualified candidate pool available. John Zak seconded the motion. All voted “aye”. Motion carried.
B. Approval of the Participation Agreement with the Iowa Local Government Risk Pool Commission.
The Board took up and considered matters relating to participating in a joint agreement relating to the establishment of a local government risk pool. After due consideration and discussion, Elizabeth Richardson made a motion to approve the board resolution and agreement to join the Iowa Local Government Risk Pool Commission, and the Iowa Local Government Risk Pool Commission Natural Gas Program Participation Agreement for the period January 1, 2022, to June 30, 2022. Matt Portrey seconded the motion. All voted “aye”. Motion carried.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Greg Schultz and seconded by Tim Becker to adjourn the regular meeting at 8:30 p.m. All voted “aye”. Motion carried.
_______________________________ __________________________________
Curt Becker, Board President Tim Reinert, Board Secretary / Treasurer
