September 16, 2013 Work Session & Board Meeting Agenda

Proud Past, Successful Present, Growing Future
Devin Embray ­ Superintendent             Shirley Lundgren ­ Director of Finance
103 Central, Suite 300 * Glenwood, IA 51534 * 712­527­9034 * Fax 712­527­4287
 
 
September 13, 2013
 
To:
All School Board Members
Voting Order:
 
 
Dave Blum ­ At-­Large ‘13
From:
Devin Embray, Superintendent
Henry Clark ­ At-­Large ‘13
 
Ann Staiert ­ At-­Large ‘13
Craig Patzer ­ At-­Large ‘15
Theresa Romens ­ At-­Large ‘15
 
Re:     Board Work Session ­ Monday, September 16, 2013 ­ 6:00 p.m.
Glenwood Comm. High School Media Center, 504 Sharp Street, Glenwood
 
Regular Meeting ­ Monday, September 16, 2013 ­ 7:00 p.m.
Glenwood Comm. High School Media Center, 504 Sharp Street, Glenwood
 
Board Work Session ­ 6:00 p.m.
 
1. PLEDGE OF ALLEGIANCE
A. Call to Order
 
2. Larry Hurst will present a Resolution to the Board regarding Mills County Mitigation plan
 
3. Adjournment of Board Work Session
 
Regular Meeting ­ 7:00 p.m.
 
1. Call to Order
 
2. SPOTLIGHT ON EDUCATION
A. We will be recognizing those students who were members of the 2013 Girls' State Track Team, as well as their coaches. 
 
3. FRIENDS OF EDUCATION
A. None
 
4. CONSIDERATION OF ACTION ON CONSENT ITEMS
A. Approval of Minutes
1. August 12, 2013 Regular Meeting
2. August 26, 2013 Work Session
3. August 29, 2013 Super Board Meeting
4. September 9, 2013 Special Board Meeting
 
B. Approval of Agenda
 
C. Approval of Board Policies ­Second Readings
POLICY #
DESCRIPTION
Background Checks on Employees and Volunteers (New Policy)
Drug and Alcohol Testing of Personnel Operating District Vehicles and the Regulations
Purchasing and Bidding
Checklist for Project Consideration
Purchasing and Bidding Flowchart
Process for Competitively Bidding Projects Costing Over $125,000
 
D. Approval of Board Policies ­First Readings
POLICY #
DESCRIPTION
 
No First Reads for September
 
E. New Hires
NAME
POSITION
SALARY
Adrian Kalambokidis
Substitute Bus Driver
$29.86 Per Route
Robert Howie
Substitute Bus Driver
$29.86 Per Route
Michelle Jaworski
Bus Associate
$10.88 Per Hour
Heather Rothmeyer
Sign Language Interpreter & C Print Captionist
$26,500
Carlos Lopez­Ruiz
Substitute Bus Associate
$10.88 Per Hour
Bob McAleer
Substitute Bus Driver
$31.32 Per Route
Ben Haynes
MS Girls Track Coach
$2,530
Kylee Stanton
MS Assistant Volleyball Coach
$1,840
Callie Ohm
Head Girls Tennis Coach
$3,680
Cheryl Cheney
Substitute Teacher
$118 Per Day
Christie Keller
Substitute Teacher
$118 Per Day
Mitzi Mossman
Substitute Teacher
$118 Per Day
Kadena Burgess
Authorized Substitute Teacher
$108 Per Day
Julie Gompert
Substitute Teacher Associate
$9.49 Per Hour
Elizabeth Mayfield
Substitute Teacher
$118 Per Day
Danielle Evans
Special Education Teacher Associate
$9.49 Per Day
Julisa Isadore
Cheerleading Sponsor
$920
 
F.Transfers
NAME
FROM/TO
WAGE
Julia Parks
Full Time Food Service to Substitute Food Service
TBD
Erin Petersen
In addition to being an Authorized Substitute Teacher for the District, Eric has also been hired as a Special Education Teacher Associate three days per week.
$9.49 per hour
Lisa Stivers
From TAG / SpEd Assoc to TAG Assoc only
No Change
 
G.Separation from District
NAME
POSITION
REASON
DATE
A.J. Pruss
Assistant Boys Soccer Coach
Resignation
09/10/2013
Richard Draper
Substitute Teacher Associate
Resignation
09/10/2013
Shannon Dumler
Child Care Associate at Kid’s Place
Resignation
08/30/2013
Ardith Coffman
Child Care Associate at Kid’s Place
Resignation
09/13/2013
Jim Deitchler
Substitute Teacher
Resignation
08/22/2013
Callie Ohm
Head Boys Tennis Coach
Resignation
8/16/2013
Krista Benson
Special Education Teacher Associate
Resignation
08/05/2013
Adella Shaw
Hearing Interpreter
Resignation
08/16/2013
Wendy Saddler
Special Education Teacher Associate
Resignation
08/29/2013
Emily Method
Special Education Teacher Associate
 
08/30/2013
Eric Rasmussen
Co­Sponsor of Debate Team
Resignation
08/20/2013
Steve Cook
Assistant Middle School Football Coach
Resignation
08/09/2013
Brian Bertini
Assistant Baseball Coach
Resignation
08/08/2013
Sharen Ingle
Special Education Teacher Associate
Resignation
09/20/2013
Makenze West
Substitute Teacher
Resignation
08/12/2013
William Putnam
Substitute Teacher
 
09/01/2013
Carol Schramm
Substitute Teacher
 
09/01/2013
Kim Dubas
Special Education Teacher Associate
Resignation
08/12/2013
Ayla Fritz
Special Education Teacher Associate
Verbal Resignation
 
Rachael Harris
Regular Education Teacher Associate
Resignation
 
Aileen Eatherton
Special Education Teacher Associate
Resignation
September 12, 2013
 
H.OpenEnrollments(Set 1)   (Set 2)
NAME
DISTRICT REQUESTED
Tyson G.
Council Bluffs Community School District
Lauren S.
Council Bluffs Community School District
Madison K.
Lewis Central Community School District
Taylor K.
Lewis Central Community School District
Effie N.
Lewis Central Community School District
Cooper P.
Glenwood Community School District
Lauralyse F­S.
Glenwood Community School District
 
I. Approval of Financial Reports
1. Approval of Bills ­ Director Blum will have reviewed the bills
A. Approval of Additional Bills
3. Board Financial Reports
A. Estimated Line Item Budget Report
B. General Ledger Balance Report
 
J. Fundraising Requests
GROUP
DESCRIPTION
PURPOSE
AMOUNT
DATES
Junior Class
Magazine Sales
Prom
$4,000
9/23­10/15/13
Boys Cross Country
Chicken Dinner
Meals, awards, state expenses
$3,000
9/22/2013
FCCLA
Candle Sales
State and national meetings
$1,000
10/10­28/13
FFA
Fruit, meat, cheese
FFA Activities
$5,000
10/15­11/6/13
MS Student Council
Activities Night
Commons furniture
$700
10/4/2013
MS Student Council
Breast Cancer Awareness
Donation Lee Denim Day Foundation
$100
10/3­7/13
 
Black & Gold Concessions
Student learn skills. Raise money for MS
$2,000
9/24­3/15/14
 
K. Out of State Travel
ACTIVITY
DATE
DESTINATION
REQUESTED BY
National FFA Convention
10/30-­11/1/
2013
Louisville, KY
Jessica Miller & Students
NE Assoc. of Teachers of Science Fall Conference
9/26-­27/
2013
Fremont, NE
Betsy Maryott
 
L. Overnight Stay Requests
ACTIVITY
REQUESTED BY
DATE
DESTINATION
National FFA Conference
Jessica Miller & Students
10/30­11/1/
2013
Louisville, Kentucky
IASBO Fall Conference
Shirley Lundgren
9/25­26/2013
Des Moines, Iowa
Project Lead the Way Conference
Kelly Schubauer
9/29­30/2013
Altoona, Iowa
Project Lead the Way Conference
Betsy Maryott
9/29­30/2013
Altoona, Iowa
Project Lead the Way Conference
Colleen Confer
9/29­30/2013
Altoona, Iowa
Iowa Speech Coaches Convention
Russell Crouch
10/18­19
/2013
Ames, Iowa
Iowa Speech Coaches Convention
Bobbi Jo Rohrberg
10/18­19/
2013
Ames, Iowa
Iowa Speech Coaches Convention
Susan Reed
10/18­19/
2013
Ames, Iowa
Iowa Speech Coaches Convention
Deb Fajardo
10/18­19/
2013
Ames, Iowa
Knowledge Bowl Competition
Janis Moore and FCCLA members
11/22­23/
2013
Omaha, Nebraska
Iowa Art Convention
Janiece Kinzle
10/11­14/
2013
Cedar Rapids, Iowa
 
M.Grant Requests
NAME
PURPOSE
AMOUNT
 
 
 
 
4.ANNOUNCEMENTSANDCOMMUNICATIONS
A. Comments from Public
B. Comments from Board of Education
C. Presentations
 
5.REPORTS
A. Building Administrator Reports
1.High School
2.Middle School
3.West Elementary
4.Northeast Elementary
5.Building Bridges Learning Center - ­No Report
B.School Improvement Report andAttachment 1 &Attachment 2
C.Activities Director Report
D.Kid’s Place Report
E.Technology Report
F.Food Service Report
G.Transportation/Buildings & Grounds Report - ­No Report
H.Print Shop Report
 
6. OLD BUSINESS
A. None
 
7. ADJOURNMENT, SINE DIE
A. Presentation of Certificate to Henry Clark outgoing board member.
 
8. ANNUAL REORGANIZATIONAL MEETING
(The Board Secretary chairs this portion of the meeting.)
A. Review Election Results
1. Acceptance of Canvass
B. Install Newly­elected Board Members
1. Administer Oath; Michelle Bahr, Dave Blum, Ann Staiert
C. Election of Officers
1.President
Ballots will be distributed to the Board Members to vote for President of the School Board for 2013­2014.  Members must sign the ballots so the votes can be recorded.  A majority of those voting is necessary to elect.  The oath of office will be administered to the new Board President.
Shirley will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.
2.Vice­President
Ballots will be distributed to the Board Members to vote for Vice President of the School Board for 2013­2014.  Members must sign the ballots so the votes can be recorded.  A majority of those voting is necessary to elect.  The oath of office
will be administered to the new Board Vice President.
Shirley will read off the ballots of each member who was nominated and the nominated Board Member will be recorded.
D. Set meeting dates, times, and places for 2013-2014. Presently the Boards meets on the second Monday of the month at 7:00 p.m. for the regular meetings, and on the fourth Monday of each month for Board work sessions.
 
Proposed Schedule
Type of Meeting
Proposed Meeting Site
October 14, 2013
Regular Meeting
 
October 28, 2013
Board Work Session
103 Central, 3rd Floor
November 11, 2013
Regular Meeting
 
November 25, 2013 (PT Conf)
Board Work Session
103 Central, 3rd Floor
December 9, 2013
Regular Meeting
 
December 23, 2013
Board Work Session
103 Central, 3rd Floor
January 13, 2013
Regular Meeting
 
January 16, 2014
Super Board Meeting
Glenwood City Hall
January 27, 2014
Board Work Session
103 Central, 3rd Floor
February 10, 2014
Regular Meeting
 
February 24, 2014
Board Work Session
103 Central, 3rd Floor
March 10, 2014
Regular Meeting
 
March 24, 2014
Board Work Session
103 Central, 3rd Floor
April 14, 2014
Regular Meeting
 
April 28, 2014
Board Work Session
103 Central, 3rd Floor
May 12, 2014
Regular Meeting
 
May 26, 2014 (Memorial Day)
Board Work Session
103 Central, 3rd Floor
June 9, 2014
Regular Meeting
 
June 23, 2014
Board Work Session
103 Central, 3rd Floor
July 14, 2014
Regular Meeting
 
July 28, 2014
Board Work Session
103 Central, 3rd Floor
August 11, 2014
Regular Meeting
 
August 25, 2014
Board Work Session
103 Central, 3rd Floor
September 8, 2014
Regular Meeting
 
September 22, 2014
Board Work Session
103 Central, 3rd Floor
 
E. Appointments/Assignments for 2013-­2014                                                                                                    Motion
1) Appointment of a Board Member to the Mills County Conference Board
2) Appointment of a Board Member to the Empowerment Board
3) Buildings/Grounds and Transportation
4) Superintendent Advisory Council
5) Safety/Crisis
6) IASB Delegate
7) CCC Committee
8) Wellness Committee
9) Review of Bills ­Currently revolves each month in alphabetical order
10) Mentoring With Heart
11) Technology Committee
 
9.NEWBUSINESS
A. Approval of Mills County Resolution for Mitigation Plan                              Motion
I am seeking approval of the Mills County Resolution for the Mitigation Plan.
 
A. Approval of BackPack Program Contract and Application                             Motion
I am seeking approval of the BackPack Program Contract with Food Bank for the Heartland.  The BackPack Program meets the needs of hungry children by providing them with nutritious, easy­to­prepare food to take home on weekends and school vacations.
B.ApprovalofAthletic Training and Sports Medicine Services Agreement with Methodist Jennie Edmundson Hospital             Motion
I am seeking approval of the Agreement with Methodist Jennie Edmundson Hospital for training services and attendance at Varsity events when possible.
 
C. Approval of Special Education Deficit                                                             Motion
I am seeking approval of the Special Education Deficit in the amount of $189,330.25.
 
D. Approval of Contract for Services from Alpha School                                        Motion
I am seeking approval of the Contract for Services from Alpha School for education services for four Glenwood students.
 
E. Approval of Contract for Services from Nebraska Center for the Education of Children who are Blind or Visually Impaired    Motion
I am seeking approval of the Contract with Nebraska Center for the Education of Children who are Blind or Visually Impaired for educational services for a student from Glenwood.
F.
I am seeking approval of the Purchase of Service Contracts with Nishna Productions, Inc. for three Glenwood students for work experience and/or work activity.
Motion
G.
Approval of Cooperative Student Teaching / Practicum Agreement with Iowa State University
Motion
 
I am seeking approval of the Cooperative Student Teaching / Practicum
 
 
Agreement with Iowa State University for placement of ISU students to
 
 
student teach and obtain appropriate clinical experience.
 
H.
Approval of the District Developed Service Delivery Plan
 
 
I am seeking approval of the District Developed Service Delivery Plan.  No
 
 
changes have been made to the plan for the 2013­2014 school year.
 
I.
Approval of Teacher Quality (TQ) Committee Membership
I am seeking approval of the staff members who have been appointed to the TQ Committee.  The appointed staff members are Nancy Wright, Susan Reed, Heidi Stanley and Jeff Bissen
Motion
J.
Approval of Appointment of Sexual Harassment Officer
I am seeking approval of the appointment of SHANE STEPHENS as the District’s Sexual Harassment Officer for 2013­2014.
Motion
K.
Approval of Appointment of Alternate Sexual Harassment Officer
I am seeking approval of the appointment of GENIE WICKHAM as the District’s Alternate Sexual Harassment Officer for 2013­2014.
Motion
L.
Approval of Appointment of Equity Officer
I am seeking approval of the appointment of DEVIN EMBRAY as the District’s Equity Officer for 2013­2014.
Motion
M.
Approval to use Signature Stamp
I am seeking approval to authorize the Business Manager to use the Board 
President’s signature stamp to sign all contracts for tuition­in, transportation,
PMIC, and alternative school student contracts.  I am also seeking approval to authorize the Superintendent’s Administrative Assistant to use the Board President’s signature stamp to sign all employment contracts.
Motion
 
 
10. ADJOURNMENT