April 11, 2011 Board Meeting Minutes

Glenwood Community School District
Regular Meeting of the Board of Directors
Pacific Junction United Methodist Church
604 Lincoln Avenue, Pacific Junction, IA
Monday, April 11, 2011
 
 
Call to Order
President Romens called the regular meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
 
Roll Call
Upon roll call the following Board members responded as being present:  President Romens, Dave Blum, Henry Clark, David Warren and Linda Young.
 
Spotlight on Education
In the Spotlight were students that made it to State and All-State. Speech participants recognized were: Sabrina Utterback; Ryan Hansen; Devon Hubner: Sammie Mallow; Ryan McFarlin; Alysha Harless and Evan Gammon. Curt Schulte was recognized for being named the IBCA Class 3A Coach of the Year.
 
Friends of Education
Cisco the Therapy Dog is retiring at the end of the year and was recognized for many years of service at Northeast Elementary.
 
Consideration of Action on Consent Items
Linda Young made a motion to approve the consent agenda including items 4A through 4L.   Dave Warren seconded the motion.  All voted “aye”. Motion carried.
 
4A - Approval of Minutes
Minutes were approved from the work session on March 14, 2011; the public hearing on March 14, 2011 and the regular meeting on March 14, 2011.
 
4B – Approval of Agenda
 
4C – Approval of Board Policies
Second Reading Approvals:
POLICY #
POLICY NAME
603.1
Curriculum Development
603.2
Curriculum Adoption
603.3
Curriculum Evaluation
603.3P
Curriculum Evaluation Procedures-Student Testing Program
604.1
Instructional Materials Selection
604.1R
Instructional Materials Selection Regulations
604.3
Instructional Materials Reconsideration
803.1
Purchasing Procedures
803.1E1
Checklist For Project Consideration
 
4D – Approval of Board Policies
First Reading Approvals:
POLICY #
POLICY NAME
None
 
 
4E – New Hires
NAME
ASSIGNMENT
SALARY
Jamie McMillan
Substitute Teacher
$113 per day
Stefanie Carter
Substitute Teacher
$113 per day
Gary Jackson
Special Education Teacher Associate
$9.29 per hour
 
4F – Resignations
NAME
ASSIGNMENT
DATE
Matt Dyer
Teacher, Head Wrestling & Head MS Boys Track Coach
April 14, 2011
Laura Jacobsen
Special Education Teacher Associate
April 1, 2011
Ann Thrane
Special Education Teacher Associate
End of 2010/2011 school year
Shirley Howard
Regular Education Teacher Associate
End of 2010/2011 school year
Renee Carney
Teacher
End of 2010/2011 school year
James Thrane
Teacher
End of 2010/2011 school year
Carolee Heath
Flag Corp Sponsor
End of 2010/2011 school year
Jeff Gross
Custodian
March 14, 2011
 
4G – Open Enrollments
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Alex B
Lewis Central
03/25/2011
Aubrey B
Lewis Central
03/25/2011
Kade D
Lewis Central
03/18/2011
Karlee N
Lewis Central
03/18/2011
Lucas T
Lewis Central
03/18/2011
Kayla J
Glenwood
04/06/2011
Kelley B
Glenwood
04/08/2011
Dennis E
Glenwood
03/24/2011
Addisson N
Treynor
03/18/2011
Cade R
Treynor
03/18/2011
Alexis S
Council Bluffs
03/17/2011
Landon S
Council Bluffs
04/01/2011
4H – Approval of Financial Reports
Financial reports as of March 31, 2011 were approved.
 
4I – Fundraiser Requests
GROUP
EVENT
PURPOSE
TARGET AMT
DATES
HS Newspaper
Talent Show Gate
Camera Equipment & Software
50% proceeds $500
04/02/2011
HS Newspaper
Talent Show Ads
Camera Equipment & Software
50% proceeds $500
04/02/2011
HS Annual
Talent Show Gate
Camera Equipment & Software
50% proceeds $500
04/02/2011
HS Annual
Talent Show Ads
Camera Equipment & Software
50% proceeds $500
04/02/2011
HS Spanish Club
Bake Sale
Cinco De Mayo/Other activities
$200
04/09/2011
HS Girls Track
Adopt a Ram Program
Awards, Sweat, Equipment
$1,500
03/24-04/04/11
HS Boys Track
Adopt a Ram Program
Awards, Hotel, Equipment
$1,500
03/24-04/04/11
HS Science Class
Free Will Donation
Worlds of Fun Trip
$1,000
04/18/2011
 
4J – Out of State Travel
DATE
ACTIVITY
DESTINATION
REQUESTED BY
05/08/2011
Worlds of Fun Science Trip
Kansas City, MO
Alex Williams
05/08/2011
Worlds of Fun Science Trip
Kansas City, MO
Jennifer Lewis
07/08-07/14/11
FCCLA National Conference
Anaheim, CA
Janis Moore
 
4K – Overnight Travel Requests
DATE
ACTIVITY
DESTINATION
REQUESTED BY
04/28-04/30/11
Drake Relays-Boys Track
Des Moines, IA
Mark Starner
04/29-04/30/11
Girls Soccer Tournament
Adel, IA
Caitlin McIntosh
04/28-04/30/11
Drake Relays-Girls Track
Des Moines, IA
Brad Rasmussen
05/06-05/07/11
Boys Soccer Tournament
Waverly, IA
Mike Artist
04/5-4/6/11
Safe, Healthy & Caring Learning Workshop
Des Moines, IA
Kerry Newman
04/8-04/09/11
Cheerleading Coaching Clinic
Ames, IA
Dixie Thomas
07/8-07/14/11
FCCLA National Conference
Anaheim, CA
Janis Moore
 
4J – Grant Requests
NAME OF GRANT
PURPOSE
AMOUNT
Iowa Tennis Association Grant
Purchase of tennis rackets, indoor nets, balls
$900
Youth Mentoring Grant
Fund a Mentoring With Heart Program
$45,000
Community Foundations of SW Iowa
5th Grade Science Camp
$3,050
 
Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
Comments from Board
There were no comments from the board.
Presentation
There were no presentations.
 
Reports
Building Administrators, Director of Special Education, Activities Director, Kids Place Director, Technology Director, Food Service Director, Print Shop Director, Director of Operations and School Improvement reported on their respective buildings or areas of assignment.
 
Old Business
There was no old business.
 
New Business
A.Approval of Budget for FY12
Dave Blum made a motion to approve the budget for the 2011-2012 school year as published. Linda Young seconded the motion.  All voted “aye”.  Motion carried.
B.     Approval of Special Pay Plan for District Retirees
Henry Clark made a motion to approve the special pay plan for the district retirees. Under the special pay plan, the retirement incentive check will be written to Mid America Retirement Solutions instead of the retiree, saving each person the Social Security and Medicare taxes. Linda Young seconded the motion. All voted “aye”. Motion carried.
C.     Approval of Concrete Quote
This item was removed from the agenda.
D.       Approval of Electrical Project Quote
Action on the electrical project quote was moved to the end of the meeting.
E.      Approval to Purchase Computers
Dave Warren made a motion to approve starting the purchasing procedures for new computers for the 2011- 2012 school year. The district will  bid  260 laptop computers to be paid for  out of SILO and Microsoft Settlement funds.  Henry Clark seconded the motion. All voted “aye”. Motion carried.
 
F.Approval to Purchase LCD Projectors
Dave Blum made a motion to approve the purchase of LCD projectors for every classroom at West Elementary, Northeast Elementary and the Middle School for the 2011-2012 school year. The LCD projectors will be paid for out of SILO funds.  Henry Clark seconded the motion. All voted “aye”. Motion carried.
G.     Approval to Sell Obsolete Equipment
Henry Clark made a motion to approve allowing the district to advertise to sell obsolete foodservice equipment. Dave Warren seconded the motion.  All voted “aye”. Motion carried.
H.     Approval to Purchase Food Service Department Shirts
Dave Blum made a motion to approve continuing to purchase uniform shirts for the food service department from the foodservice fund. Henry Clark seconded the motion. All voted “aye”. Motion carried.
I.       Approval of Contract with Iowa Department of Education
Linda Young made a motion to approve the contract with the Iowa Department of Education to participate in the Safe & Supportive Schools survey.  Henry Clark seconded the motion. All voted “aye”. Motion carried.
J.       Approval of Renewal of the Flexible Benefits Contract
Dave Warren made a motion to approve the renewal of the Flexible Benefits contract for the 2011-2012 school year. Dave Blum seconded the motion. All voted “aye”.  Motion carried.
K.     Approval of Lease Agreement
Henry Clark made a motion to approve the lease agreement between the Iowa Department of Human Services (Glenwood Resource Center) and the Glenwood Community School District. The lease covers the 103 Central Building. The three year three month lease starts April 1, 2011 and ends June 30, 2014. Dave Blum seconded the motion. All voted “aye”.  Motion carried.
L.      Approval of Iowa School Finance Information Service
Linda Young made a motion to approve the renewal of Iowa School Finance Information Services for the 2011- 2012 school year. The fee is $2,945 if paid prior to July 15, 2011. Dave Blum seconded the motion. All voted “aye”. Motion carried.
M.   Discussion Worker Compensation Mod Rate
The board discussed what could be done to lower the number of the school district’ worker compensation claims which would lower the worker compensation mod rate and lower the worker compensation insurance premium.
N.     Discussion of Board Policies
The board discussed board policies 500.2; 502.1.R; 505.4 and 1002.4. Following discussion, the board will review and have a first reading of these policies at the May board meeting.
O.     Discussion on Non-Personnel Cost Savings
Staff had submitted ideas on non-personnel cost savings.  Ideas submitted were discussed.
P.     Approval of Electrical Project Quote
Dave Blum made a motion to approve the bid from DC Electric to provide power to the ceilings of each classroom at West Elementary, Northeast Elementary and the Middle School for LCD projectors. The total bid for all three buildings was $44,754.00. Henry Clark seconded the motion. All voted “aye”. Motion carried.
 
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Henry Clark and seconded by Dave Blum to adjourn the regular meeting at 8:35 p.m. All voted “aye”. Motion carried.
 
                                                                                                                                     
Theresa Romens, Board President                                              Shirley Lundgren, Board Secretary