April 11, 2011 Board Meeting Minutes
Glenwood Community School District
Regular Meeting of the Board of Directors
Pacific Junction United Methodist Church
604 Lincoln Avenue, Pacific Junction, IA
Monday, April 11, 2011
Call to Order
President Romens called the regular meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
Roll Call
Upon roll call the following Board members responded as being present: President Romens, Dave Blum, Henry Clark, David Warren and Linda Young.
Spotlight on Education
In the Spotlight were students that made it to State and All-State. Speech participants recognized were: Sabrina Utterback; Ryan Hansen; Devon Hubner: Sammie Mallow; Ryan McFarlin; Alysha Harless and Evan Gammon. Curt Schulte was recognized for being named the IBCA Class 3A Coach of the Year.
Friends of Education
Cisco the Therapy Dog is retiring at the end of the year and was recognized for many years of service at Northeast Elementary.
Consideration of Action on Consent Items
Linda Young made a motion to approve the consent agenda including items 4A through 4L. Dave Warren seconded the motion. All voted “aye”. Motion carried.
4A - Approval of Minutes
Minutes were approved from the work session on March 14, 2011; the public hearing on March 14, 2011 and the regular meeting on March 14, 2011.
4B – Approval of Agenda
4C – Approval of Board Policies
Second Reading Approvals:
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POLICY #
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POLICY NAME
|
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603.1
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Curriculum Development
|
|
603.2
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Curriculum Adoption
|
|
603.3
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Curriculum Evaluation
|
|
603.3P
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Curriculum Evaluation Procedures-Student Testing Program
|
|
604.1
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Instructional Materials Selection
|
|
604.1R
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Instructional Materials Selection Regulations
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|
604.3
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Instructional Materials Reconsideration
|
|
803.1
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Purchasing Procedures
|
|
803.1E1
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Checklist For Project Consideration
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4D – Approval of Board Policies
First Reading Approvals:
|
POLICY #
|
POLICY NAME
|
|
None
|
|
4E – New Hires
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4F – Resignations
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NAME
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ASSIGNMENT
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DATE
|
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Matt Dyer
|
Teacher, Head Wrestling & Head MS Boys Track Coach
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April 14, 2011
|
|
Laura Jacobsen
|
Special Education Teacher Associate
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April 1, 2011
|
|
Ann Thrane
|
Special Education Teacher Associate
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End of 2010/2011 school year
|
|
Shirley Howard
|
Regular Education Teacher Associate
|
End of 2010/2011 school year
|
|
Renee Carney
|
Teacher
|
End of 2010/2011 school year
|
|
James Thrane
|
Teacher
|
End of 2010/2011 school year
|
|
Carolee Heath
|
Flag Corp Sponsor
|
End of 2010/2011 school year
|
|
Jeff Gross
|
Custodian
|
March 14, 2011
|
4G – Open Enrollments
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STUDENT NAME
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RECEIVING DISTRICT
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DATE RECEIVED
|
|
Alex B
|
Lewis Central
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03/25/2011
|
|
Aubrey B
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Lewis Central
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03/25/2011
|
|
Kade D
|
Lewis Central
|
03/18/2011
|
|
Karlee N
|
Lewis Central
|
03/18/2011
|
|
Lucas T
|
Lewis Central
|
03/18/2011
|
|
Kayla J
|
Glenwood
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04/06/2011
|
|
Kelley B
|
Glenwood
|
04/08/2011
|
|
Dennis E
|
Glenwood
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03/24/2011
|
|
Addisson N
|
Treynor
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03/18/2011
|
|
Cade R
|
Treynor
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03/18/2011
|
|
Alexis S
|
Council Bluffs
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03/17/2011
|
|
Landon S
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Council Bluffs
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04/01/2011
|
4H – Approval of Financial Reports
Financial reports as of March 31, 2011 were approved.
4I – Fundraiser Requests
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GROUP
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EVENT
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PURPOSE
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TARGET AMT
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DATES
|
|
HS Newspaper
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Talent Show Gate
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Camera Equipment & Software
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50% proceeds $500
|
04/02/2011
|
|
HS Newspaper
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Talent Show Ads
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Camera Equipment & Software
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50% proceeds $500
|
04/02/2011
|
|
HS Annual
|
Talent Show Gate
|
Camera Equipment & Software
|
50% proceeds $500
|
04/02/2011
|
|
HS Annual
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Talent Show Ads
|
Camera Equipment & Software
|
50% proceeds $500
|
04/02/2011
|
|
HS Spanish Club
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Bake Sale
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Cinco De Mayo/Other activities
|
$200
|
04/09/2011
|
|
HS Girls Track
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Adopt a Ram Program
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Awards, Sweat, Equipment
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$1,500
|
03/24-04/04/11
|
|
HS Boys Track
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Adopt a Ram Program
|
Awards, Hotel, Equipment
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$1,500
|
03/24-04/04/11
|
|
HS Science Class
|
Free Will Donation
|
Worlds of Fun Trip
|
$1,000
|
04/18/2011
|
4J – Out of State Travel
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DATE
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ACTIVITY
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DESTINATION
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REQUESTED BY
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|
05/08/2011
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Worlds of Fun Science Trip
|
Kansas City, MO
|
Alex Williams
|
|
05/08/2011
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Worlds of Fun Science Trip
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Kansas City, MO
|
Jennifer Lewis
|
|
07/08-07/14/11
|
FCCLA National Conference
|
Anaheim, CA
|
Janis Moore
|
4K – Overnight Travel Requests
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DATE
|
ACTIVITY
|
DESTINATION
|
REQUESTED BY
|
|
04/28-04/30/11
|
Drake Relays-Boys Track
|
Des Moines, IA
|
Mark Starner
|
|
04/29-04/30/11
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Girls Soccer Tournament
|
Adel, IA
|
Caitlin McIntosh
|
|
04/28-04/30/11
|
Drake Relays-Girls Track
|
Des Moines, IA
|
Brad Rasmussen
|
|
05/06-05/07/11
|
Boys Soccer Tournament
|
Waverly, IA
|
Mike Artist
|
|
04/5-4/6/11
|
Safe, Healthy & Caring Learning Workshop
|
Des Moines, IA
|
Kerry Newman
|
|
04/8-04/09/11
|
Cheerleading Coaching Clinic
|
Ames, IA
|
Dixie Thomas
|
|
07/8-07/14/11
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FCCLA National Conference
|
Anaheim, CA
|
Janis Moore
|
4J – Grant Requests
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NAME OF GRANT
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PURPOSE
|
AMOUNT
|
|
Iowa Tennis Association Grant
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Purchase of tennis rackets, indoor nets, balls
|
$900
|
|
Youth Mentoring Grant
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Fund a Mentoring With Heart Program
|
$45,000
|
|
Community Foundations of SW Iowa
|
5th Grade Science Camp
|
$3,050
|
Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
Comments from Board
There were no comments from the board.
Presentation
There were no presentations.
Reports
Building Administrators, Director of Special Education, Activities Director, Kids Place Director, Technology Director, Food Service Director, Print Shop Director, Director of Operations and School Improvement reported on their respective buildings or areas of assignment.
Old Business
There was no old business.
New Business
A.Approval of Budget for FY12
Dave Blum made a motion to approve the budget for the 2011-2012 school year as published. Linda Young seconded the motion. All voted “aye”. Motion carried.
B. Approval of Special Pay Plan for District Retirees
Henry Clark made a motion to approve the special pay plan for the district retirees. Under the special pay plan, the retirement incentive check will be written to Mid America Retirement Solutions instead of the retiree, saving each person the Social Security and Medicare taxes. Linda Young seconded the motion. All voted “aye”. Motion carried.
C. Approval of Concrete Quote
This item was removed from the agenda.
D. Approval of Electrical Project Quote
Action on the electrical project quote was moved to the end of the meeting.
E. Approval to Purchase Computers
Dave Warren made a motion to approve starting the purchasing procedures for new computers for the 2011- 2012 school year. The district will bid 260 laptop computers to be paid for out of SILO and Microsoft Settlement funds. Henry Clark seconded the motion. All voted “aye”. Motion carried.
F.Approval to Purchase LCD Projectors
Dave Blum made a motion to approve the purchase of LCD projectors for every classroom at West Elementary, Northeast Elementary and the Middle School for the 2011-2012 school year. The LCD projectors will be paid for out of SILO funds. Henry Clark seconded the motion. All voted “aye”. Motion carried.
G. Approval to Sell Obsolete Equipment
Henry Clark made a motion to approve allowing the district to advertise to sell obsolete foodservice equipment. Dave Warren seconded the motion. All voted “aye”. Motion carried.
H. Approval to Purchase Food Service Department Shirts
Dave Blum made a motion to approve continuing to purchase uniform shirts for the food service department from the foodservice fund. Henry Clark seconded the motion. All voted “aye”. Motion carried.
I. Approval of Contract with Iowa Department of Education
Linda Young made a motion to approve the contract with the Iowa Department of Education to participate in the Safe & Supportive Schools survey. Henry Clark seconded the motion. All voted “aye”. Motion carried.
J. Approval of Renewal of the Flexible Benefits Contract
Dave Warren made a motion to approve the renewal of the Flexible Benefits contract for the 2011-2012 school year. Dave Blum seconded the motion. All voted “aye”. Motion carried.
K. Approval of Lease Agreement
Henry Clark made a motion to approve the lease agreement between the Iowa Department of Human Services (Glenwood Resource Center) and the Glenwood Community School District. The lease covers the 103 Central Building. The three year three month lease starts April 1, 2011 and ends June 30, 2014. Dave Blum seconded the motion. All voted “aye”. Motion carried.
L. Approval of Iowa School Finance Information Service
Linda Young made a motion to approve the renewal of Iowa School Finance Information Services for the 2011- 2012 school year. The fee is $2,945 if paid prior to July 15, 2011. Dave Blum seconded the motion. All voted “aye”. Motion carried.
M. Discussion Worker Compensation Mod Rate
The board discussed what could be done to lower the number of the school district’ worker compensation claims which would lower the worker compensation mod rate and lower the worker compensation insurance premium.
N. Discussion of Board Policies
The board discussed board policies 500.2; 502.1.R; 505.4 and 1002.4. Following discussion, the board will review and have a first reading of these policies at the May board meeting.
O. Discussion on Non-Personnel Cost Savings
Staff had submitted ideas on non-personnel cost savings. Ideas submitted were discussed.
P. Approval of Electrical Project Quote
Dave Blum made a motion to approve the bid from DC Electric to provide power to the ceilings of each classroom at West Elementary, Northeast Elementary and the Middle School for LCD projectors. The total bid for all three buildings was $44,754.00. Henry Clark seconded the motion. All voted “aye”. Motion carried.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Henry Clark and seconded by Dave Blum to adjourn the regular meeting at 8:35 p.m. All voted “aye”. Motion carried.
Theresa Romens, Board President Shirley Lundgren, Board Secretary