December 12, 2011 Work Session and Board Meeting Minutes

Glenwood Community School District
Work Session of the Board of Directors
5:30 P.M. Regular Meeting of the Board of Directors 7:00 P.M. High School Media Center
Monday, December 12, 2011
 
Call to Order
President Romens called the work session to order at 5:36 p.m.
Roll Call
Upon roll call the following Board members responded as being present:   President Romens, Ann Staiert, Henry Clark, Craig Patzer and Dave Blum.
Board Goals
The Board worked on board goals using the SMART goal technique. Each board member wrote down their district goals and then each board member’s goals were categorized into five broad categories – Safety; Career Development/Preparation; Fiscal Responsibility; Student Achievement and Community Relationships. The board will continue working on the goals in January.
The work session was over at 6:55 p.m. The regular meeting started at 7:00 p.m.
Roll Call
Upon roll call the following Board members responded as being present:   President Romens, Ann Staiert, Henry Clark, Craig Patzer and Dave Blum.  The Pledge of Allegiance was recited.
Spotlight on Education
None
Friends of Education
Patricia “Grandma Pat” and Larry Thesier were recognized for giving their time and finances to improve the lives of our 1st graders.
Consideration of Action on Consent Items
Dave  Blum made  a motion  to  approve  the consent agenda  including  items 4A  through  4L. Ann  Staiert seconded the motion.  All voted “aye”. Motion carried.
4A - Approval of Minutes
Minutes were approved from the regular meeting on November 14, 2011 and the special meeting and work session on November 28, 2011.
4B – Approval of Agenda
4C – Approval of Board Policies
Second Reading Approvals:
POLICY #
POLICY NAME
301
Superintendent of Schools
301.1
Superintendent of Schools – Qualifications
301.2
Superintendent of Schools – Appointment, Contract and Contract Nonrenewal
301.3
Superintendent of School – Functions
301.4
Superintendent Evaluation
301.5
Superintendent Civic Activities
302
Building Principals
302.1
Building Principals - Qualifications
302.2
Building Principals – Appointments
302.3
Building Principals – Functions
302.4
Building Principals – Evaluation
303
Assistants to the Principals
303.1
Assistant to the Principal – Position
303.2
Assistants to the Principals – Qualifications
303.3
Assistants to the Principals – Appointment
303.4
Assistants to the Principals – Evaluation
304
Other Administrative Personnel
304.1
Other Administrative Personnel – Positions
304.2
Other Administrative Personnel - Qualifications
304.3
Other Administrative Personnel – Appointment
304.4
Other Administrative Personnel – Functions
304.5
Other Administrative Personnel – Evaluation
305
Administrative Cabinet
306
Administrative Organization Plan
306.1
Administrative Team
306.2
Administrative Structure
306.3
Management’s Negotiating/Meet & Confer Team(s)
307
Administrative Personnel Employment
307.1
Administrative Personnel Employment – Individual Contracts
308
Communication Channels
4D – Approval of Board Policies
First Reading Approvals:
POLICY #
POLICY NAME
400
Statement of Guiding Principles for Staff Personnel
401
Licensed Personnel Employment
401.1
Definition of Licensed Personnel
401.2
Selection of Licensed Personnel
401.3
Licensure Requirements
401.4
Contracts of Licensed Personnel
401.5
Evaluation of Licensed Personnel
401.6
Resignation of Licensed Personnel
402
Licensed Personnel Additional Considerations
402.1
Tutoring by Licensed Personnel
402.2
Substitutes for Licensed Personnel
402.3
Student Teachers
403
Classified Personnel Employment
403.1
Definition of Classified Personnel
403.2
Selection of Classified Personnel
403.3
Evaluation of Classified Personnel
403.4
Resignation of Classified Personnel
4E – New Hires
NAME
ASSIGNMENT
SALARY
Jennifer Brammer
Substitute Bus Associate
$10.43 per hour
Richard Manley
Substitute Bus Driver
$14.53 per hr – 2 hr. min.
Melissa Rehn
Alternative High School Teacher Associate
$9.29 per hour
Ben Wiese
Substitute Bus Driver
$14.53 per hr – 2 hr min.
David Young
Mail Route
$14.53 per hr – 2 hr min.
Sam Segnar
Authorized Substitute
$103 per day
William Putnam
Authorized Substitute
$103 per day
Denise Williams
Authorized Substitute
$103 per day
Michael Schmidt
Substitute Teacher
$113 per day
Cady Thygesen
Substitute Teacher
$113 per day
Carolyn Travis
Substitute Teacher
$113 per day
Mary Howery
Substitute Teacher
$113 per day
Nicholas Greiner
Substitute Teacher
$113 per day
Bryant Rasmussen
Substitute Teacher
$113 per day
Jackie Johnson
Substitute Driver and Bus Associate
$14.53 per hour / $10.43
4F – Resignations
NAME
ASSIGNMENT
DATE
Elizabeth Garrison
Substitute Bus Associate
November 22, 2011
Kara Huisman
Head Volleyball Coach
November 14, 2011
William Magnuson
High School Guidance Counselor & Assist Football Coach
End of 2011-2012 SY
Darcy Schwenk
Cook
December 6, 2011
Carol Vinton
Mail Route
November 14, 2011
4G – Open Enrollments
STUDENT
RECEIVING DISTRICT
DATE RECEIVED
Dylan R
Glenwood
11/16/2011
4H – Approval of Financial Reports
Financial reports as of November 30, 2011 were approved.
4I – Fundraiser Requests
GROUP
FUNDRAISER
PURPOSE
TARGET
DATES
West K-Kids
Yearbook Sales
Purchase Books for Guided Reading
$250-$800
02/2012-05/2012
West K-Kids
The NED Show
Motivational Assembly
$0
04/05-11/2012
Boys & Girls Basketball
Pink Out
Raise Money for Breast Cancer Awareness
$300
12/20/2011
4J – Out of State Travel
DATE
ACTIVITY
DESTINATION
REQUESTED BY
None
 
 
 
4K – Overnight Travel Requests
DATE
ACTIVITY
DESTINATION
REQUESTED BY
01/17-18/2012
Fierce Conversations
Johnston, IA
Kerry Newman
01/17-18/2012
Fierce Conversations
Johnston, IA
Scott Arkfeld
4L – Grant Requests
NAME
PURPOSE
AMOUNT
Mills County
Purchase sensors that measure changes is O2 and CO2
$730
 
Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
 
Comments from Board
There will be several upcoming special board meetings. On January 4, 2011 the board will meet in the Central Office board room from 6:00-8:00 p.m. to continue working on board goals. On January 5, 2011 the GEA will give the initial proposal to the board. Henry will represent the board at the meeting in the Central Office board room at 4:30 p.m.  On January 24, 2011 the board will meet with the city and county at 6:00 p.m.
 
Presentations
Level II and Level III classroom teachers presented on Professional Learning Communities  (PLC).  Cheryl Hembry; Bill Jacobitz; Sharon Reid; Kurt Knox; Beth Burgess; Lynette Dunn; Tracy Swafford; Sharon Hofmann and Devon Monson explained the process they use as a collaborative team to develop a plan using SMART goals that improves student learning. Devon Monson showed a video of students using the PLC techniques in their classrooms.
 
Budget Presentation
Business Manager, Shirley Lundgren, demonstrated the new Financial Planning Projection tool the district just implemented.  This new financial planning program is free from the Iowa Association of School Boards.
 
Reports
Building Administrators, Director of Special Education, Activities Director, Kids Place Director, Technology Director, Food Service Director, Director of Operations, Print Shop and School Improvement reported on their respective buildings or areas of assignment.
 
Old Business
None
 
New Business
A.Leave Incentive Options
The board discussed the leave incentive option for teachers. They talked about the pros and cons of offering a leave incentive and different scenarios of how the leave incentive could be offered.
B.     Approval of Spiral Communications Service Agreement
Henry Clark made a motion to approve the service agreement with Spiral Communications for 32 hours of contracted tech support per month at $55.00 per hour.   The total cost of the contract is
$1,760 per month or $21,120 per year. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
C.     Approval of Drop Out Modified Allowable Growth Preliminary Funding
Henry Clark made a motion to approve the Drop Out Modified Allowable Growth application in the amount of $605,771. Dave Blum seconded the motion.  All voted “aye”.   Motion carried.
D.     Approval of Contract for Security Camera Upgrade at West Elementary
Dave Blum made a motion to approve the bid from Communication Innovators, Des Moines, IA in the amount of $69,033.33 for the security camera upgrade at West Elementary. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
E.      Approval of Board Goals
Tabled until the January 2012 regular meeting.
F.      Approval of Contract for Services from Alpha School
Ann Staiert made a motion to the contract with Alpha School for additional special education services. Craig Patzer seconded the motion. Patzer, Romens, Blum and Staiert voted yes. Clark voted no. Motion carried.
G.     IASB Board of Directors
Following discussion, Dave Blum made a motion to vote for Bill Grove from the Council Bluffs Community School District Board of Directors to fill the one year term on the IASB Board of Directors. Henry Clark seconded the motion. All voted “aye”. Motion carried.
H.     Revenue Purpose Statement
Dave Blum made a motion to approve a Resolution Approving the Revenue Purpose Statement and Ordering an Election on a Revenue Purpose Statement to Authorize Expenditures from the State Secure an Advanced Vision for Education Fund. The election will be held on February 7, 2012 at the American Legion building from noon to 8:00 p.m. Ann Staiert seconded the motion. Patzer, Romens, Blum and Staiert voted yes. Clark voted no. Motion carried.
 
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Dave Blum and seconded by Ann Staiert to adjourn the regular meeting 9:25 p.m.  All voted “aye”. Motion carried.
 
                                                                                                                                     
Theresa Romens, Board President                                              Shirley Lundgren, Board Secretary