March 11, 2013 Board Meeting Minutes

Glenwood Community School District
Regular Meeting of the Board of Directors 6:30 P.M. High School Media Center
Monday, March 11, 2013
 
 
Call to Order
President Romens called the regular meeting to order at 6:30 p.m.
 
Roll Call
Upon roll call the following Board members responded as being present:  President Romens, Ann Staiert, Henry Clark, and Dave Blum.  Craig Patzer was absent due to a business trip.
 
Closed Session
Ann Staiert made a motion to move into closed session in accordance with Iowa Code Section 21.5(1)(c) to discuss strategy with legal counsel in matters presently in litigation, or where litigation is imminent, if disclosure would be likely to prejudice or disadvantage the board. Dave Blum seconded the motion. A roll call vote showed all in favor of the motion. Motion carried. The board moved into closed session at 6:31 p.m.
 
Return to Open Session
Ann Staiert made a motion to move out of closed session.   Dave Blum seconded the motion.   A roll call vote showed all in favor of the motion. Motion carried.  The board returned to open session at 6:59 p.m.
 
Ann Staiert made a motion to accept Kerry Newman’s March 11, 2013, immediate resignation as Principal for the Glenwood High School. Dave Blum seconded the motion. A roll call vote showed Staiert, Blum and Romens in favor of the motion.  Clark opposed. Motion carried.
 
Ann Staiert made a motion to withdraw the Glenwood Community School District Board of Director’s February 12, 2013, notice of consideration of termination of Kerry Newman’s employment as Principal for the Glenwood High School. Dave Blum seconded the motion. A roll call vote showed Staiert, Blum and Romens in favor of the motion. Clark opposed. Clark went on record stating I think we should to go to trial.  Motion carried.
 
Ann Staiert made a motion to approve the terms and conditions of the settlement between the Glenwood Community School District and Kerry Newman as agreed between Ms. Newman’s counsel and the counsel for the Glenwood Community School District’s Board of Directors. Henry Clark seconded the motion. A roll call vote showed Staiert, Blum and Romens in favor of the motion. Clark opposed. Motion carried.
 
Spotlight on Education
None
Friends of Education
None
 
Consideration of Action on Consent Items
Henry Clark made a motion to approve the consent agenda including items 4A through 4M.  Ann Staiert seconded the motion.  All voted “aye”.  Motion carried.
 
4A - Approval of Minutes
Minutes were approved for the Special Meeting on February 6, 2013; the Regular Meeting on February 11, 2013, the Special Meeting on February 12, 2013 and the Special Meeting on February 26, 2013.
 
4B – Approval of Agenda
 
4C – Approval of Board Policies
Second Reading Approvals: None
 
4D – Approval of Board Policies
First Reading Approvals: Number:                              Policy Name:
504.1                    Student Records Access and Use
504.1R                 Student Records Access and Use Regulations
504.1RFS             Student Records Request Form for Students and Parents
504.1C                 Student Records Request form for Non-Students or Non-Parents 504.1A Release of Student Records Authorization
504.1NF               Transfer of Student Records Notification Form
504.1F                  Hearing Regarding Correction of Student Records Request Form
504.1N                  Student Records Notice
504.2                    Student DIrectory Information
504.2N                  Student Directory Information Notice
 
4E – New Hires
Name:
 
Assignment:
 
Salary:
Part-/Time Custodian
Head MS Wrestling Coach Substitute Food Service
Substitute Food Service
Substitute Food Service
Seasonal Grounds/Maint. Seasonal Grounds/Maint.
Asst. Girls Soccer Coach
SpEd PK Teacher Assoc.
Information Tech Secretary Substitute Teacher
Substitute Teacher Assoc.
$9.93 per hour
$2,420
$8.58 per hour
$8.58 per hour
$8.58 per hour
$8.63 per hour
$8.63 per hour
$3,080
$9.29 per hour
$11.02 per hour
$114 per day
$9.29 per hour
4F – Transfers
Name:
 
Assignment:
 
Salary:
Tech. Secy. to Payroll
Sub Teacher to Teacher Assoc
$13.00 per hour
$8.29 per hour
 
4G – Separation From District
 
Sub Bus Driver
February 8, 2013
Payroll
March 8, 2013
Bus Driver
End of 2012-13 school year
Teacher
End of 2012-13 school year
Sub Bus Driver
February 12, 2013
Teacher
End of 2012-13 school year
Sub Cook
February 25, 2013
Midday Route Only
February 25, 2013
 
4H – Open Enrollments
Andrew B.             To Council Bluffs
Elise B.                 To Council Bluffs
Alli B.                    To Lewis Central
Isabella C.             To Glenwood
Savannah C.          To Glenwood
Evan G.                To Glenwood
Kaleb G.               To Glenwood
Paige G.               To Glenwood
Danielle H.            To Clayton Ridge Iowa Virtual Academy
Faith H.                To Clayton Ridge Iowa Virtual Academy
Joshua H.             To Clayton Ridge Iowa Virtual Academy
Sarah H.               To Clayton Ridge Iowa Virtual Academy
Emma J.               To Glenwood
Logan J.               To Glenwood
 
4J – Approval of Financial Reports
Financial reports as of February 28, 2013 were approved. Bills as presented were approved.
 
4K – Fundraiser Requests
Group:                  Fundraiser:                                           Purpose:                              Amt:                           Dates:
Boys Soccer     Concessions at Creighton Game                Overnight costs; awards       NA                              4/12/2013
School District   Battle of Books                                        Next year's event                 $140                           4/13-5/13
Student Council March Madness Basketball                       AP Exams; Teacher Appreciation  $2,500                 3/15/2013
Choir/Band         Food & Gift Items                                    Chicago Trip                         $8,000                       8/20-09/3/13
MS Book Fair      Coin Challenge                                       Donation to Love Tree              NA                           3/11-15/13
MS Book Fair      MS Book Fair                                        Books for Media Center             NA                           3/18-26/13
Boys Track        Fried Chicken Dinner                               Track Supplies                        5,500                         3/15-4/7/13
Reach/SADD     Pizza Ranch Tip Night                           Red Out wristbands and socks   AMAP                         4/8/2013
Bowling Club       Pie in the Face                                     Dues, tournament fees, T-shirts  $320                          3/15/2013
B & G Track        Chicken Dinner                                   Equipment, Drake Relay Costs     $3,000                       4/7/2013
B & G Track     2013 Event Sponsor Program                   Equipment, Drake Relay Costs    $2,000                      3/11/2013
MS Talent Show Talent Show                                           Iowa Assessment Incentives       $500                        3/21/2013
 
4L – Out of State Travel
 
Activity:
Date:
Destination:
Requestor:
Math Olympiad Contest
3/21/2013
Maryville, MO
Lori Carter
Math Olympiad Contest
3/21/2013
Maryville, MO
Craig Trager
Field Trip to NWMSU
3/21/2013
Maryville, MO
Jessica Miller
 
4M – Overnight Travel Requests
 
Activity:
Requestor:
Date:
Destination:
Girl's Soccer Tournament
Amy Bensen
4/26-27/2013
Adel, Iowa
Girl's Soccer Tournament
Caitlin McIntosh
4/26-27/2013
Adel, Iowa
IAAE Conference
Jessica Miller
6/24-28/2013
Ankeny, Iowa
ICCA Spring Coaches Conference
Dixie Thomas
4/5-6/2013
Altoona, Iowa
Iowa Vocal Jazz Championships
Kay Fast
3/26-27/2013
Huxley, Iowa
ISEA Delegate Assembly
Julie McMullen
4/11-12/2013
Ames, Iowa
ISEA Delegate Assembly
Dianne VonTersch
4/11-12/2013
Ames, Iowa
Safe, Healthy & Caring Environment Workshop
Jeanne Bates
3/6-7/2013
Des Moines, IA
 
Overnight Travel Requests Continued:
 
Activity:
Safe, Healthy & Caring Environment Workshop
Requestor:
Brian Stanley
Date:
3/6-7/2013
Destination:
Des Moines, IA
Safe, Healthy & Caring Environment Workshop
Melanie Howard
3/6-7/2013
Des Moines, IA
Safe, Healthy & Caring Environment Workshop
Jackie Viner
3/6-7/2013
Des Moines, IA
Safe, Healthy & Caring Environment Workshop
Kylee Wilson
3/6-7/2013
Des Moines, IA
4N – Grant Requests
None
 
 
 
Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
Comments from Board
Theresa reported on the legislative coffee she attended. There will be an IASB Able Meeting in Villisca on April 16, 2013.
Presentations
Business Manager, Shirley Lundgren, reviewed the budget process, explained key components of the FY 2014 budget and reviewed the Department of Management’s Aid & Levy worksheets.
Reports
Building Administrators, Director of Special Education, Activities Director, Kids Place Director, Technology Director, Food Service Director, Director of Operations, Print Shop and School Improvement reported on their respective buildings or areas of assignment.
Old Business
None
New Business
A.Approval of Boys and Girls Swimming Sharing Agreement
Ann Staiert made a motion to approve the sharing agreement with the Lewis Central Community School District for Boys Swimming and Girls Swimming and Diving. Henry Clark seconded the motion. All voted “aye”. Motion carried.
B.               Approval of Practicum and Student Teaching Agreement
Dave Blum made a motion to approve the practicum and student teaching agreement with Buena Vista University for the 2013-2014 school year. Ann Staiert seconded the motion. All voted “aye”.  Motion carried.
C.               Approval of Grant Underground Electric Easement
Dave Blum made a motion to approve an underground electric easement with Mid American Energy Company so they have access to the underground utilities behind the middle school. Henry Clark seconded the motion. All voted “aye”. Motion carried.
D.               Approval of Wireless Project
Ann Staiert made a motion to approve the wireless project for Middle School, West Elementary and Northeast Elementary if the competitive quotes are less than $35,000. If the quotes are over $35,000 the project will come back to the Board of Directors for review. Dave Blum seconded the motion. All voted “aye”. Motion carried.
E.                Approval of Justo Lamas Concert
Henry Clark made a motion to approve the Justo Lamas Group Concert agreement for the concert on March 8, 2013. The concert will be held in the auditorium with Spanish students from other schools attending. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
 
F.Approval of 28E Agreement
Ann Staiert made a motion to approve the 28E agreement between the Glenwood Community School District, the Southwest Iowa Sportsman’s Club, the Mills County Agricultural Extension Division and the City of Glenwood for our Trap Club. Henry Clark seconded the motion. All voted “aye”.  Motion carried.
G.               Approval to Sell Vehicles
Dave Blum made a motion to approve sell four vehicles.        Henry Clark seconded the motion.   All voted “aye”. Motion carried.
H.               Approval to Purchase Van
Ann Staiert made a motion to approve purchasing one eight passenger van.   Dave Blum seconded the motion. All voted “aye”.  Motion carried.
I.                 Approval of Agreement with Omaha Paper Co
Ann Staiert made a motion to approve a three year agreement with Omaha Paper Company for cleaning supplies. Henry Clark seconded the motion. All voted “aye”.  Motion carried.
J.                 Approval of School Center Contract
Henry Clark made a motion to approve the contract with School Center our website provider. By approving the contract we are eligible for the 2013-14 E-rate discount. Dave Blum seconded the motion. All voted “aye”. Motion carried.
 
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Dave Blum and seconded by Henry Clark to adjourn the regular meeting at 8:39 p.m. All voted “aye”. Motion carried.
                                                                                                                                     
Theresa Romens, Board President                                              Shirley Lundgren, Board Secretary