January 14, 2013 Work Session and Board Meeting Minutes

Glenwood Community School District
Work Session of the Board of Directors 6:00 P.M. Regular Meeting of the Board of Directors 7:00 P.M. High School Media Center
Monday, January 14, 2013
 
Call to Order
President Romens called the work session to order at 6:00 p.m.
 
Roll Call
Upon roll call the following Board members responded as being present:  President Romens, Ann Staiert, Henry Clark, Craig Patzer and Dave Blum.
 
Leave Incentive
The Board held a work session to discuss Board Policy 401.7 Leave Incentive of Licensed Staff and Board Policy
403.5 Leave Incentive – Classified Staff board policies. The board discussed the current leave incentive policies and if the district should continue to offer a leave incentive. Also discussed, were different leave incentives options and when and how to discontinue the leave incentive.
 
The work session was over at 6:50 p.m.
 
Call to Order
President Romens called the regular meeting to order at 7:00 p.m. The Pledge of Allegiance was recited.
 
Roll Call
Upon roll call the following Board members responded as being present:  President Romens, Ann Staiert, Henry Clark, Craig Patzer and Dave Blum.
 
Spotlight on Education
None
Friends of Education
None
 
Consideration of Action on Consent Items
Ann Staiert made a motion to approve the consent agenda including items 4A through 4M with Board Policy 502.1R pulled out. Dave Blum seconded the motion. All voted “aye”. Motion carried.
 
Ann Staiert made a motion to approve the first reading of board policy 502.1R with the change for ineligibility from a failing grade to a D grade.  Craig Patzer seconded the motion.  All voted “nay”. Motion failed.
 
Ann Staiert made a motion to approve the first reading of board policy 502.1R with the policy reverting back to the way it was originally presented at the November board meeting and to waive the second reading. Dave Blum seconded the motion. All voted “aye”. Motion carried.
 
4A - Approval of Minutes
Minutes were approved for the regular meeting on December 10, 2012.
4B – Approval of Agenda
4C – Approval of Board Policies
Second Reading Approvals:
POLICY
POLICY NAME
 
None
4D – Approval of Board Policies
First Reading Approvals:
POLICY
POLICY NAME
503.6
Student Injury or Illness at School
503.6IF
Student Injury or Illness at School Incident Report Form
503.8
Student Insurance
503.9
Student Use of Motor Vehicles
503.10
Student Work Permits
503.11
Emergency School Closings
503.12
Emergency Plans and Fire/Tornado/Disaster Drills
502.1R
Student Participation in School Sponsored Events - Regulations
 
4E – New Hires
NAME
ASSIGNMENT
SALARY
Nancy Blum
Substitute Food Service Worker
$8.58 per hour
Richard Draper
Substitute Special Education Teacher Associate
$9.29 per hour
Karlye Groom
Authorized Substitute
$104.00 per day
Diana Crouch
Authorized Substitute
$104.00 per day
Mark Starner
Core Weight Training – Middle School
$660.00
Brian Stanley
Core Weight Training – Middle School
$660.00
Jordan Bueltel
Middle School Girls Track
$2,420.00
Leverne Rohrberg
Substitute Bus Driver
$14.53 per hr
 
4F – Transfers
NAME
ASSIGNMENT
EFFECTIVE DATE
None
 
 
 
4G – Separation From District
NAME
ASSIGNMENT
DATE
Dan Jones
Substitute Bus Driver
December 3, 2012
Steve Sylvester
Substitute Bus Driver
December 6, 2012
Jim Thrane
Substitute Bus Driver
December 28, 2012
Ethan Watkins
Substitute Bus Associate
December 4, 2012
Kristine Wilson
Assistant High School Volleyball Coach
December 7, 2012
Sharon Stanley
Substitute Food Service Worker
December 1, 2012
Jennifer Decker
Substitute Food Service Worker
December 1, 2012
Renee Carney
Teacher Associate
February 1, 2013 or before if replacement found
 
4H – Open Enrollments
STUDENT
RECEIVING DISTRICT
DATE RECEIVED
Briseis K.
Clayton Ridge – Iowa Virtual Academy
12/18/2012
Dacia K.
Clayton Ridge – Iowa Virtual Academy
12/18/2012
William C.
Glenwood
01/03/2013
Connor G.
Glenwood
01/09/2013
James K.
Glenwood
01/09/2013
Sidney K.
Glenwood
01/09/2013
 
4J – Approval of Financial Reports
Financial reports as of December 31, 2012 were approved.
4K – Fundraiser Requests
GROUP
FUNDRAISER
PURPOSE
AMT
DATES
MS Student Council
Mr & Mrs Middle School
United Service Organization Donation
$100
1/28/13-2/1/13
MS Student Council
Winter Activities Night
Common Area Furniture
$500
2/1/2013
MS Student Council
Candy Grams
American Heart Donation
$300
2/8-2/14/13
FFA
Community Breakfast
SLC and NLC
TBD
2/23/2013
FFA/Mentors
Change Containers
Mentors choice of supplies at West
AMAP
2/19-22/13
Student Council
Coffee Shop
Pay for 30% of students AP exam
$300
1/15-4/19/13
FCCLA
Valentine Sales
State Conference
$300
1/22-2/4/13
FCCLA
Dance Marathon
Children's Miracle Network
$500
2/22/2013
Marketing Class
Raffle 50/50
Curricular Project KN
$250
Spring 2013
Marketing Class
T Shirt Sales
Curricular Project KN
$250
Spring 2013
Marketing Class
Advertising
Curricular Project KN
$1,500
Spring 2013
Marketing Class
Raffle Merchandise
Curricular Project KN
$400
Spring 2013
Marketing Class
Ticket Sales
Curricular Project KN
$1,200
Spring 2013
4L – Out of State Travel
DATE
ACTIVITY
DESTINATION
REQUESTED BY
4/19-23/2013
International Reading Convention
San Antonio, TX
Nancy Wright
2/20-23/2013
AASA National Board Convention
Los Angeles, CA
Devin Embray
4M – Overnight Travel Requests
DATE
ACTIVITY
DESTINATION
REQUESTED BY
4/19-23/2013
International Reading Convention
San Antonio, TX
Nancy Wright
3/24-25/2013
All State Speech Festival
Cedar Falls, IA
Russell Crouch
3/24-25/2013
All State Individual Speech
Cedar Falls, IA
Devon Ashby
1/5-6/2013
XC Conference
Grinnell, IA
Todd Peverill
2/1-2-2013
ISU Cyclone Honor Band
Ames, IA
Pete Jacobus
2/20-23/2013
National Board Convention
Los Angeles, CA
Devin Embray
1/30-31/2013
Supt. Legislative Retreat
Des Moines, IA
Devin Embray
1/31-2/1/2013
Executive Leaders
Ankeny, IA
Devin Embray
4N – Grant Requests
NAME OF GRANT
PURPOSE
AMOUNT
None
 
 
 
Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
Comments from Board
There will be a Super Board Meeting on Thursday, January 17, 2013, at the Engineer’s Office from 6:00-7:30 p.m. A special meeting and work session will be held on January 28, 2013 at the Central Office Board Room starting at 5:30 p.m. On January 22, 2013 at 4 p.m. the GEA will present their negotiation proposal to the Board in the Central Office Board Room. A Board social will be held on February 2, 2013 at the home of Theresa Romens. Board members need to advocate to the legislators the BOEE requirement change for Superintendents.
Presentations
Ted Rogers and Chad Wagner, Auditors from Nolte, Cornman & Johnson, P.C., presented the Fiscal Year 2012 audit to the Board. The auditors showed a power point showing financial highlights for the year and answered questions from the Board.
Justin Hornberger, Spiral Communications, gave an update on their tech support purchased services for the last six months. Kim Payne, Tech Coordinator, spoke on the 1:web initiative the school district is doing. She showed the board the tablets and laptops the district is purchasing for students and teachers. They also updated the Board on the recent switch of the district to Gmail and the training that will available for Gmail and Google Chrome.
Reports
Building Administrators, Director of Special Education, Activities Director, Kids Place Director, Technology Director, Food Service Director, Director of Operations, Print Shop and School Improvement reported on their respective buildings or areas of assignment.
Old Business
None
New Business
A.Approval of Leave Incentive Policies
Ann Staiert made a motion to approve the current leave incentive policies 401.7 and 403.5.  Dave Blum seconded the motion. All voted “nay”. Motion failed.
Ann Staiert made a motion to approve a four year leave incentive policy.  Under the new leave incentive policy
401.7 , teachers and administrators who are 55 years or older and who have worked 15 or more consecutive years in the district will receive 80% of the difference between their teaching salary and the beginning BA salary in fiscal years 2012/13; 2013/14 and 2014/15. Teachers and administrators who have worked 13 consecutive years will receive 13/15 of 80% and teachers and administrators who have worked 14 consecutive years will receive 14/15 of the 80%. In fiscal year 2015/16 the leave incentive amount will be zero. Under the new leave incentive policy 403.5, classified staff who are 55 years or older and who has worked 15 or more consecutive years in the district will receive 38% of their gross earnings in fiscal years 2012/13; 2013/14 and 2014/15. Classified staff who has worked 13 consecutive years will receive 13/15 of 38% and classified staff who has worked 14 consecutive years will receive 14/15 of the 38%. In fiscal year 2015/16 the leave incentive amount will be zero. Dave Blum seconded the motion.  All voted “aye”. Motion carried.
B.               Approval of FY12 Audit Report
Ann Staiert made a motion to approve the 2011-12 audit report. Henry Clark seconded the motion.   All voted “aye”. Motion carried.
C.               Approval of Mid Term Graduates
Henry Clark made a motion to approve the list of mid-term graduates as presented, pending completion of all requirements. Craig Patzer seconded the motion.  All voted “aye”. Motion carried.
D.               Approval of Facilities Rental Agreement with Creighton University
Craig Patzer made a motion to approve the Facilities Rental Agreement with Creighton University for the use of Morrison Soccer Stadium on April 12, 2013 for the Glenwood vs Harlan soccer game. Harlan will pay half of the total rental amount of $1,610. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
E.                Bus Camera
Henry Clark made a motion to accept the quote from Hoglund Bus Co. in the amount of $51,475.80 for bus cameras. Spiral Communications withdrew from the original bus camera contract and will refund the money paid to them for bus cameras. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
F.                Approval of Contract for Use of Wrestling Building
Ann Staiert made a motion to approve the contract with the Wrestling Club to use the wrestling building for indoor pitching for baseball and softball. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Craig Patzer and seconded by Henry Clark to adjourn the regular meeting at 8:48 p.m. All voted “aye”. Motion carried.
 
                                                                                                                                      
Theresa Romens, Board President                                              Shirley Lundgren, Board Secretary