April 8, 2013 Board Meeting Minutes

Glenwood Community School District
Regular Meeting of the Board of Directors 6:45 P.M. High School Media Center
Monday, April 8, 2013
 
 
Call to Order
President Romens called the public hearing to order at 6:45 p.m.
Roll Call
Upon roll call the following Board members responded as being present:  President Romens, Ann Staiert, Henry Clark, Craig Patzer and Dave Blum.
Public Hearing
At 6:45 p.m. a public hearing was held to approve the budget for the 2013-14 fiscal year.  There were no stated objections, written or oral, to the budget for fiscal year 2013-2014.
The public hearing was over at 7:00 p.m.
 
Spotlight on Education
Several students were recognized for their accomplishments at the state level.  Groups recognized included the Wrestling Team, Large Group Speech Students, Individual Speech Students, All State Students and Swim Team.
 
Friends of Education
None
 
Consideration of Action on Consent Items
Ann Staiert made a motion to approve the consent agenda including items 3A through 3M. Craig Patzer seconded the motion. Blum, Patzer, Romens, and Staiert voted yes. Clark voted no. Motion carried.
 
4A - Approval of Minutes
Minutes were approved for the Special Meeting on March 8, 2013; the Regular Meeting on March 11, 2013, the Special Meeting and Work Session on March 25, 2013.
 
4B – Approval of Agenda
 
4C – Approval of Board Policies
Second Reading Approvals:
POLICY NUMBER
POLICY NAME
504.1
Student Records Access and Use
504.1R
Student Records Access and Use Regulations
504.1RFS
Student Records Request Form for Students and Parents
504.1C
Student Records Request form for Non-Students or Non-Parents
504.1A
Release of Student Records Authorization
504.1NF
Transfer of Student Records Notification Form
504.1RF
Hearing Regarding Correction of Student Records Request Form
504.1N
Student Records Notice
504.2
Student Directory Information
504.2N
Student Directory Information Notice
4D – Approval of Board Policies
First Reading Approvals:
POLICY NUMBER
POLICY NAME
505.1
Student Retention and Promotion
505.1R
Student Retention and Promotion Regulations
505.2
Student Progress Reports and Parent/Guardian-Teacher Conferences
505.3
Class or Group Gifts to School
505.4
Graduation Requirements
505.5
Early Graduation
505.6
Commencement
602.11
Foreign Study
4E – New Hires
NAME
POSITION
WAGE
Substitute Teacher Associate
$9.29 per hour
Substitute Teacher
$114 per day
High School English Teacher
$45,732.39
West Elementary Principal
$80,000
Assistant Baseball Coach
$3,080
Assistant Baseball Coach
$3,080
Assistant Baseball Coach
$3,080
Substitute Teacher and Substitute Bus Driver
$114 per day and $29.06 per route
Substitute Teacher
$114 per day
Substitute Food Service Worker
$8.58 per hour
4F – Transfers
NAME
FROM/TO
WAGE
MS Asst Kitchen Manager to NE Asst Kitchen Manager
Same
MS Cook to MS Asst Kitchen Manager
$10.50 per hour
Sub Food Service Worker to Regular Cook
$9.58 per hour
4G – Separation From District
NAME
POSITION
REASON
DATE
MS Play Director & HS Asst Play Director
Resignation
End of 2012-13 SY
Bus Driver
Resignation
4/26/2013
Bus Driver
Resignation
3/31/2013
Substitute Teacher
Resignation
3/14/2013
Teacher Associate
Resignation
4/17/2013
Teacher Associate
Resignation
4/30/2013
4H – Open Enrollments
NAME
DISTRICT GOING TO
Glenwood Community School District
Lewis Central Community School District
Council Bluffs Community School District
Glenwood Community School District
Lewis Central Community School District
4J – Approval of Financial Reports
Financial reports as of March 31, 2013 were approved.  Bills as presented were approved.
4K – Fundraiser Requests
GROUP
DESCRIPTION
PURPOSE
AMOUNT
DATES
MS Student Council
MS Dance
Teacher Appreciation Homecoming, Furniture
$700
4/19/2013
4L – Out of State Travel
ACTIVITY
DATE
DESTINATION
REQUESTED BY
Winter Drumline/Guard Championship
4/6/2013
Firth, NE
Pete Jacobus
National FCCLA Convention
7/5-11/2013
Nashville, TN
Janis Moore
4M – Overnight Travel Requests
ACTIVITY
REQUESTED BY
DATE
DESTINATION
Boys Soccer Tournament
AJ Pruss & Shane Keeling
5/3-4/2013
Waverly, Iowa
Iowa Jazz Championship
Pete Jacobus & Dan Schoening
4/17-18/2013
Des Moines, Iowa
Band Convention
Pete Jacobus
5/9-11/2013
Des Moines, Iowa
M.S. State Math Bee
Becky Ruth
5/2-3/2013
Fort Dodge, Iowa
National FCCLA Convention
Janis Moore
7/5-11/2013
Nashville, TN
4N – Grant Requests
NAME
PURPOSE
AMOUNT
Health Care Connection
To excite & teach about careers in health care through simulated experiences and networking with professionals.
 
$250
STEM Advisory Council
Funding for CASE Institute (Summer 2014). The outcome/goal is to upgrade the agriculture curriculum to National Standards with CASE curriculum.
$2,500 -
$14,000
 
Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
Comments from Board
The work session on April 22, 2013 will start at 7:00 p.m. Craig Patzer will be the facilitator. Dave Blum and Craig Patzer will sit on the high school principal interview team. Theresa is going to see if the Super Board Meeting date can be changed.
Presentations
Safety and Security Committee members, Dave Greenwood, Terry Marlow, Kim Payne and Scott Miller, updated the Board on what the committee has been doing. Following a presentation by Dave Greenwood the Board discussed the safety and security measures being taken.
 
Dr. Ray Burke presented an overview of the proposed regional special education program, APEX, to the Board. He went over a power point explaining the mission, vision and purpose of the program as well as the services offered, classroom structure, transitional planning and evaluation. Following the presentation the Board asked question of Dr. Burke, Mark Draper, Green Hills AEA special education coordinator and Kelli Berke, Green Hills AEA director.
 
Reports
Building Administrators, Director of Special Education, Activities Director, Kids Place Director, Technology Director, Food Service Director, Director of Operations, Print Shop and School Improvement reported on their respective buildings or areas of assignment.
 
Old Business
None
New Business
A.         Approval of FY2014 Budget
Dave Blum made a motion to approve the budget for the 2013-2014 school year as published. Henry Clark seconded the motion. All voted “aye”. Motion carried.
B.          Approval of Two Proposed 2013-14 School Calendars
Ann Staiert made a motion to approve Calendar A for the 2013-2014 school year. If the state legislation changes so schools cannot start early, then the district would use Calendar B. Craig Patzer seconded the motion. All voted “aye”. Motion carried. Henry Clark voted no because he does not feel we have enough accountability on student achievement to justify the Wednesday early outs as we did not gain enough on standardized testing.
C.               Approval of FY12 Special Education Deficit
Craig Patzer made a motion to approve the state adjustment to the special education deficit due to high cost claim expenditures. The final FY12 special education deficit is $143,269.38. Dave Blum seconded the motion. All voted “aye”. Motion carried.
D.               Approval of District Wide VOIP Phone System
Ann Staiert made a motion to approve a district wide VOIP phone system at a cost not to exceed $100,000. The district will advertise for competitive quotes. If the project cost is under $100,000 we will move forward with the VOIP Phone System. Henry Clark seconded the motion. All voted “aye”. Motion carried.
E.                Approval of Project to Install Bullet Resistant Film
Ann Staiert made a motion to approve installing bullet resistant film in the schools at a cost not to exceed
$50,000. The district will advertise for competitive quotes. If the project cost is under $50,000 the district will move forward with the bullet proof film installation. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
F.                Approval of New Safety Equipment
Craig Patzer made a motion to approve installing new safety equipment at the main entrances of each school building at a cost not to exceed $35,000. If quotes are under $35,000 the district will move forward with the new safety equipment.  Ann Staiert seconded the motion. All voted “aye”.  Motion carried.
G.               Approval to Interior Doors and Locks
Henry Clark made a motion to approve new interior doors and locks at Northeast, West and Middle School at a cost not to exceed $65,000. The district will advertise for competitive quotes. If the project cost is under $65,000 the district will move forward with the new interior doors and locks. Dave Blum seconded the motion. All voted “aye”.  Motion carried.
H.               Approval to Auditor Bid
Craig Patzer made a motion to approve the audit bid from Nolte, Cornman and Johnson for audit services for Fiscal years 2013, 2014 and 2015.  Ann Staiert seconded the motion.  All voted “aye”.  Motion carried.
I.                 Approval of Mower Bid
Henry Clark made a motion to approve the low mower bid from Evans Equipment Company for two zero turn 72 inch mowers of $12,707 each for a total cost of $25,414. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
J.                 Approval of Van Bid
Ann Staiert made a motion to approve the low van bid from McMullen Ford for a 2013 eight passenger van in the amount of $24,468. Henry Clark seconded the motion.  All voted “aye”.  Motion carried.
 
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Dave Blum and seconded by Craig Patzer to adjourn the regular meeting at 8:59 p.m. All voted “aye”. Motion carried.
 
                                                                                                                                      
Theresa Romens, Board President                                              Shirley Lundgren, Board Secretary