April 8, 2013 Board Meeting Minutes
Glenwood Community School District
Regular Meeting of the Board of Directors 6:45 P.M. High School Media Center
Monday, April 8, 2013
Call to Order
President Romens called the public hearing to order at 6:45 p.m.
Roll Call
Upon roll call the following Board members responded as being present: President Romens, Ann Staiert, Henry Clark, Craig Patzer and Dave Blum.
Public Hearing
At 6:45 p.m. a public hearing was held to approve the budget for the 2013-14 fiscal year. There were no stated objections, written or oral, to the budget for fiscal year 2013-2014.
The public hearing was over at 7:00 p.m.
Spotlight on Education
Several students were recognized for their accomplishments at the state level. Groups recognized included the Wrestling Team, Large Group Speech Students, Individual Speech Students, All State Students and Swim Team.
Friends of Education
None
Consideration of Action on Consent Items
Ann Staiert made a motion to approve the consent agenda including items 3A through 3M. Craig Patzer seconded the motion. Blum, Patzer, Romens, and Staiert voted yes. Clark voted no. Motion carried.
4A - Approval of Minutes
Minutes were approved for the Special Meeting on March 8, 2013; the Regular Meeting on March 11, 2013, the Special Meeting and Work Session on March 25, 2013.
4B – Approval of Agenda
4C – Approval of Board Policies
Second Reading Approvals:
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POLICY NUMBER
|
POLICY NAME
|
|
504.1
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Student Records Access and Use
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|
504.1R
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Student Records Access and Use Regulations
|
|
504.1RFS
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Student Records Request Form for Students and Parents
|
|
504.1C
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Student Records Request form for Non-Students or Non-Parents
|
|
504.1A
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Release of Student Records Authorization
|
|
504.1NF
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Transfer of Student Records Notification Form
|
|
504.1RF
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Hearing Regarding Correction of Student Records Request Form
|
|
504.1N
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Student Records Notice
|
|
504.2
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Student Directory Information
|
|
504.2N
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Student Directory Information Notice
|
4D – Approval of Board Policies
First Reading Approvals:
|
POLICY NUMBER
|
POLICY NAME
|
|
505.1
|
Student Retention and Promotion
|
|
505.1R
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Student Retention and Promotion Regulations
|
|
505.2
|
Student Progress Reports and Parent/Guardian-Teacher Conferences
|
|
505.3
|
Class or Group Gifts to School
|
|
505.4
|
Graduation Requirements
|
|
505.5
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Early Graduation
|
|
505.6
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Commencement
|
|
602.11
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Foreign Study
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4E – New Hires
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NAME
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POSITION
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WAGE
|
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Substitute Teacher Associate
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$9.29 per hour
|
|
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Substitute Teacher
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$114 per day
|
|
|
High School English Teacher
|
$45,732.39
|
|
|
West Elementary Principal
|
$80,000
|
|
|
Assistant Baseball Coach
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$3,080
|
|
|
Assistant Baseball Coach
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$3,080
|
|
|
Assistant Baseball Coach
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$3,080
|
|
|
Substitute Teacher and Substitute Bus Driver
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$114 per day and $29.06 per route
|
|
|
Substitute Teacher
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$114 per day
|
|
|
Substitute Food Service Worker
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$8.58 per hour
|
4F – Transfers
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NAME
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FROM/TO
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WAGE
|
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MS Asst Kitchen Manager to NE Asst Kitchen Manager
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Same
|
|
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MS Cook to MS Asst Kitchen Manager
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$10.50 per hour
|
|
|
Sub Food Service Worker to Regular Cook
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$9.58 per hour
|
4G – Separation From District
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NAME
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POSITION
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REASON
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DATE
|
|
MS Play Director & HS Asst Play Director
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Resignation
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End of 2012-13 SY
|
|
|
Bus Driver
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Resignation
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4/26/2013
|
|
|
Bus Driver
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Resignation
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3/31/2013
|
|
|
Substitute Teacher
|
Resignation
|
3/14/2013
|
|
|
Teacher Associate
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Resignation
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4/17/2013
|
|
|
Teacher Associate
|
Resignation
|
4/30/2013
|
4H – Open Enrollments
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NAME
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DISTRICT GOING TO
|
|
Glenwood Community School District
|
|
|
Lewis Central Community School District
|
|
|
Council Bluffs Community School District
|
|
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Glenwood Community School District
|
|
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Lewis Central Community School District
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4J – Approval of Financial Reports
Financial reports as of March 31, 2013 were approved. Bills as presented were approved.
4K – Fundraiser Requests
|
GROUP
|
DESCRIPTION
|
PURPOSE
|
AMOUNT
|
DATES
|
|
MS Student Council
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MS Dance
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Teacher Appreciation Homecoming, Furniture
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$700
|
4/19/2013
|
4L – Out of State Travel
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ACTIVITY
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DATE
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DESTINATION
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REQUESTED BY
|
|
Winter Drumline/Guard Championship
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4/6/2013
|
Firth, NE
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Pete Jacobus
|
|
National FCCLA Convention
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7/5-11/2013
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Nashville, TN
|
Janis Moore
|
4M – Overnight Travel Requests
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ACTIVITY
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REQUESTED BY
|
DATE
|
DESTINATION
|
|
Boys Soccer Tournament
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AJ Pruss & Shane Keeling
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5/3-4/2013
|
Waverly, Iowa
|
|
Iowa Jazz Championship
|
Pete Jacobus & Dan Schoening
|
4/17-18/2013
|
Des Moines, Iowa
|
|
Band Convention
|
Pete Jacobus
|
5/9-11/2013
|
Des Moines, Iowa
|
|
M.S. State Math Bee
|
Becky Ruth
|
5/2-3/2013
|
Fort Dodge, Iowa
|
|
National FCCLA Convention
|
Janis Moore
|
7/5-11/2013
|
Nashville, TN
|
4N – Grant Requests
|
NAME
|
PURPOSE
|
AMOUNT
|
|
Health Care Connection
|
To excite & teach about careers in health care through simulated experiences and networking with professionals.
|
$250
|
|
STEM Advisory Council
|
Funding for CASE Institute (Summer 2014). The outcome/goal is to upgrade the agriculture curriculum to National Standards with CASE curriculum.
|
$2,500 -
$14,000
|
Announcements and Communications Comments from Public
This time is reserved for patrons and Board members to speak to items not on the agenda and to request to speak to any items on the current agenda. There were no comments from the public.
Comments from Board
The work session on April 22, 2013 will start at 7:00 p.m. Craig Patzer will be the facilitator. Dave Blum and Craig Patzer will sit on the high school principal interview team. Theresa is going to see if the Super Board Meeting date can be changed.
Presentations
Safety and Security Committee members, Dave Greenwood, Terry Marlow, Kim Payne and Scott Miller, updated the Board on what the committee has been doing. Following a presentation by Dave Greenwood the Board discussed the safety and security measures being taken.
Dr. Ray Burke presented an overview of the proposed regional special education program, APEX, to the Board. He went over a power point explaining the mission, vision and purpose of the program as well as the services offered, classroom structure, transitional planning and evaluation. Following the presentation the Board asked question of Dr. Burke, Mark Draper, Green Hills AEA special education coordinator and Kelli Berke, Green Hills AEA director.
Reports
Building Administrators, Director of Special Education, Activities Director, Kids Place Director, Technology Director, Food Service Director, Director of Operations, Print Shop and School Improvement reported on their respective buildings or areas of assignment.
Old Business
None
New Business
A. Approval of FY2014 Budget
Dave Blum made a motion to approve the budget for the 2013-2014 school year as published. Henry Clark seconded the motion. All voted “aye”. Motion carried.
B. Approval of Two Proposed 2013-14 School Calendars
Ann Staiert made a motion to approve Calendar A for the 2013-2014 school year. If the state legislation changes so schools cannot start early, then the district would use Calendar B. Craig Patzer seconded the motion. All voted “aye”. Motion carried. Henry Clark voted no because he does not feel we have enough accountability on student achievement to justify the Wednesday early outs as we did not gain enough on standardized testing.
C. Approval of FY12 Special Education Deficit
Craig Patzer made a motion to approve the state adjustment to the special education deficit due to high cost claim expenditures. The final FY12 special education deficit is $143,269.38. Dave Blum seconded the motion. All voted “aye”. Motion carried.
D. Approval of District Wide VOIP Phone System
Ann Staiert made a motion to approve a district wide VOIP phone system at a cost not to exceed $100,000. The district will advertise for competitive quotes. If the project cost is under $100,000 we will move forward with the VOIP Phone System. Henry Clark seconded the motion. All voted “aye”. Motion carried.
E. Approval of Project to Install Bullet Resistant Film
Ann Staiert made a motion to approve installing bullet resistant film in the schools at a cost not to exceed
$50,000. The district will advertise for competitive quotes. If the project cost is under $50,000 the district will move forward with the bullet proof film installation. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
F. Approval of New Safety Equipment
Craig Patzer made a motion to approve installing new safety equipment at the main entrances of each school building at a cost not to exceed $35,000. If quotes are under $35,000 the district will move forward with the new safety equipment. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
G. Approval to Interior Doors and Locks
Henry Clark made a motion to approve new interior doors and locks at Northeast, West and Middle School at a cost not to exceed $65,000. The district will advertise for competitive quotes. If the project cost is under $65,000 the district will move forward with the new interior doors and locks. Dave Blum seconded the motion. All voted “aye”. Motion carried.
H. Approval to Auditor Bid
Craig Patzer made a motion to approve the audit bid from Nolte, Cornman and Johnson for audit services for Fiscal years 2013, 2014 and 2015. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
I. Approval of Mower Bid
Henry Clark made a motion to approve the low mower bid from Evans Equipment Company for two zero turn 72 inch mowers of $12,707 each for a total cost of $25,414. Craig Patzer seconded the motion. All voted “aye”. Motion carried.
J. Approval of Van Bid
Ann Staiert made a motion to approve the low van bid from McMullen Ford for a 2013 eight passenger van in the amount of $24,468. Henry Clark seconded the motion. All voted “aye”. Motion carried.
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Dave Blum and seconded by Craig Patzer to adjourn the regular meeting at 8:59 p.m. All voted “aye”. Motion carried.
Theresa Romens, Board President Shirley Lundgren, Board Secretary