1003.1 PUBLIC USE OF SCHOOL FACILITIES

 

School District facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community or recreational activities. “Entities” will include organizations, groups, individuals, and their agents (as described in 1003.3). Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the Board to allow for-profit entities to use school district facilities and equipment. The Board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the Superintendent/designee to allow use of District facilities and equipment on Sundays provided that no such use shall commence prior to 1:00 p.m. Those wanting to use the facility prior to 1:00 pm on Sunday must seek approval in writing to the Superintendent/building administrator.

Entities that wish to use District facilities or equipment must apply at the main office containing the facility requested. It is the responsibility of the building administrator/designee to determine whether the school district facility or equipment requested is available and whether the application for use meets Board policy and administrative regulations. It is the responsibility of the building administrator/designee to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of District facilities and equipment by entities will be supervised by a District employee unless special prior arrangements are made with the building administrator/designee. The District employee will not accept a fee from the entity using District facilities and equipment. If appropriate, the District employee may be paid by the District. The District may recoup the cost of paying the employee by charging a fee to the entity.

Entities that use District buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities that use District equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of District facilities, sites or equipment may result in additional fees charged to, or the inability of the entity to use District facilities, sites or equipment in the future.

The Board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge for non-fund raising activities. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

The administration may deny request or impose additional restrictions when it is deemed in the best interest of the District or the students.

It is the responsibility of the building administrator/designee to develop a fee schedule for the Board's approval and to develop administrative regulations regarding this policy.

 
 
 
*Revised:  02/11/92
*Reviewed:  04/10/00
*Reviewed:  05/13/02
*Revised:  04/14/03
*Reviewed:  02/12/07
*Revised:  12/13/10
*Revised:  11/09/15
*Revised: 08/14/17
*Revised: 01/13/20
*Revised: 02/10/20

1003.1R PUBLIC USE OF SCHOOL FACILITIES REGULATIONS

It is the responsibility of the entity using the school facilities to comply with the requirements of the law and school district policy and its supporting administrative regulations.

  1. All uses of tobacco, nicotine, or alcohol will be prohibited in Glenwood Community School District facilities and on any Glenwood Community School District Property.  This includes classrooms, corridors, restrooms, locker rooms, work areas, lunchrooms, offices, lounges, outdoor athletic and recreation facilities, transportation and technology building, maintenance areas, copy center, and all other rooms owned or leased by the District.  Visitors are asked to cooperate with this policy and refrain from using tobacco and alcohol in school facilities and on school district grounds. Persons who do not comply will be asked to leave the facility and the school grounds.
  2. No rent will be charged for meetings when the proceeds go to the school without profits to any individual or non-school sponsoring group, or meetings where the chief purpose is improvement of instruction, or a school program of the city, county, or state.  
  3. The District retains the right to deny the sale of concessions of any kind.
  4. School activities receive preference in dates.
  5. All arrangements for the facility involved by outside of school agencies should be made through the office of the school activities director/principal/designee.
  6. All payments must be made to the Glenwood Community School District and must be submitted to the main office building where the facility is being rented.
  7. Rental of school facilities for Sunday use is allowed.  The use of school facilities on Sunday requires approval by the Activities Director/Designee.
  8. Special arrangements must be made for the use and operation of all school district sound equipment.  Use of the lighting and sound systems in the Glenwood Community High School Auditorium requires the presence of a district approved employee to operate the system.
  9. The gymnasiums will not be rented for martial arts, boxing or wrestling matches where the participants are paid.
  10. An administrator, custodian, or designated and administratively approved staff member will be on duty in the building at all times when school facilities are rented.
  11. Kitchen facilities will not be available for rent without the presence of food services personnel.
  12. For special occasions, requests, or circumstances not covered by these rules, the Superintendent/Designee will consider, but is not required to approve, individual arrangements.
  13. The facility must be used only for the purpose that it was originally intended as set forth with the building principal/designee at the time the rental contract was signed.
  14. School authorities may deny rental of facilities, when in their judgment, the intended use would cause undue wear or damage to the facilities.
  15. All applications for use of school facilities shall be made in writing on the form provided to building principal/designee.  Failure to pay the total fee required within 20 days of the event will result in the denial of future rental requests from a group or individual.
  16. When the request is received at least two weeks prior, complies with regulation guidelines, and there is no objection or concern about the arrangements raised by the Superintendent/Building Principal/Designee or the party desiring the facilities, the principal/designee shall approve the request.
  17. Requests for guidance or appeals regarding any aspect of an application for the use of buildings shall be made first to building principal/designee.

If the principal/designee cannot find a solution, an appeal shall be taken to the Superintendent.

 
*Revised:  02/11/92
*Reviewed:  04/10/00
*Reviewed:  05/13/02
*Reviewed:  02/12/07
*Revised:  12/13/10
*Revised:  11/09/15
*Revised: 08/14/17
*Reviewed: 02/13/23