702.5 SCHOOL TRANSPORTATION OF NONSCHOOL GROUPS
School district vehicles may be available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities for transporting to and from nonschool-sponsored activities within the state as long as the transportation does not interfere with or disrupt the educational program of the school district and does not interfere with or delay the transportation of students. The local nonprofit entity must pay the cost of using the school district vehicle as determined by the superintendent. Prior to making the school district transportation vehicle available to the local nonprofit entity, the “school bus” signs will be covered and the flashing warning lamps and the stop arm made inoperable.
Any use of school district vehicles by non-school groups shall be subject to the following guidelines:
- Requests must be made a minimum of one week in advance. If the request interferes or conflicts with school district use of the vehicle, the request will be denied. The final decision of whether a request will be granted is within the discretion of the administration.
- Requests must be made by recognized youth organizations and/or groups or organizations sponsoring projects in the interest of the local community, state or national benefit or welfare.
- The rental period will be negotiated directly with the administration.
- Adult chaperones may be required to accompany the bus driver and riders.
- All requests will be charged bus and driver fees.
- Alcoholic beverages and tobacco products are prohibited on school district vehicles in accordance with Board Policies 902.8 and 406.4.
- Whenever damage caused by vandalism or carelessness results, the group shall reimburse the school district for cost of repairs and may be denied further use of school district vehicles.
*Adopted: 02/12/07
*Revised: 06/14/10
*Revised: 12/13/10
*Reviewed: 11/10/14
*Reviewed: 12/10/18
702.5GF USE OF SCHOOL TRANSPORTATION BY NONSCHOOL GROUPS AGREEMENT FORM
Date of Request: Date Bus Needed:
Bus Request: Time Needed:
I understand that the use of the buses of the school district shall be in accordance with the following rules and regulations:
- Use of the buses fees shall be assessed based upon the actual state transportation report cost per mile.
- Driver feels shall be assessed based upon staff employees necessary and available, and at the actual driver contract cost per hour.
- Requests must be made a minimum of one week in advance. If the request interferes or conflicts with school district use of the vehicle, the request will be denied. The final decision of whether a request will be granted is within the discretion of the administration.
- Requests must be made by recognized youth organizations and/or groups or organizations sponsoring projects in the interest of the local community, state or national benefit or welfare.
- The rental period will be negotiated directly with the administration.
- Adult chaperones may be required to accompany the bus driver and riders.
- All requests will be charged bus and driver fees.
- Alcoholic beverages and tobacco products are prohibited on school district vehicles in accordance with Board Policies 902.8 and 406.4.
- Whenever damage caused by vandalism or carelessness results, the group shall reimburse the school district for cost of repairs and may be denied further use of school district vehicles
- The person signing this agreement shall be financially responsible for all costs accrued.
(_____ Total Miles Traveled X _____ Cost per Mile) + (_____ Total Hours Traveled X _____ Hourly Cost of Driver) = _____ Total Bus Charge
_________________________ ___________________________
Superintendent or Designee Group Representative
*Adopted: 12/13/10
*Reviewed: 11/10/14
*Reviewed: 12/10/18
