Glenwood Community School District

Special Meeting of the Board of Directors

Remote Meeting

July 8, 2022

 

1. Call to Order

President Curt Becker called the regular meeting to order at 2:01 p.m.  

 

Roll Call 

Upon roll call the following Board of Education (BOE) members responded as being present:  President Curt Becker, Elizabeth Richardson, Matt Portrey, and Tim Becker.  John Zak was absent.

 

Closed Session

Elizabeth Richardson motioned to go into Closed Session. Tim Becker seconded the motion.  Curt Becker, Tim Becker, Elizabeth Richardson, and Matt Portrey voted aye to go into closed session at 2:05 p.m.  

 

Return to Open Session

Matt Portrey motioned to come out of Closed Session. Elizabeth Richardson seconded the motion.  Curt Becker, Tim Becker, Elizabeth Richardson, and Matt Portrey voted aye to come out of closed session at 2:05 p.m.  

 

Action Items 

None

 

Adjournment

 

As there was no further business to come before the Board at this time, a motion was made by Matt Portrey and seconded by Elizabeth Richardson to adjourn the regular meeting at 2:44 p.m.  All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Curt Becker, Board President                                            Tim Reinert, Board Secretary / Treasurer 

Glenwood Community School District

Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday July 11, 2022    

 

1. Call to Order & Roll Call – President Curt Becker called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present:                  Curt Becker, Tim Becker, Elizabeth Richardson, Matt Portrey, and John Zak.

2. Approval of Agenda – E Richardson made a motion to approve the agenda with modification.  J Zak seconded the motion.  All voted “aye”. Motion Carried

3. Spotlight on Education - None

4. Friends of Education - None

5. Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 5A through 5L.  T Becker seconded the motion.  All voted “aye”. Motion Carried

5A. Approval of Minutes

Minutes were approved for the June 13, 2022 Regular Meeting & June 27, 2022 Special Meeting & Work Session.

 

5B. Approval of Board Policies - Second Reading Approvals:

 

5C. Approval of Board Policies - First Reading Approvals: 

 

5D. New Hires - Contingent upon completion of pre-employment requirements & favorable background check results  

 

5E. Transfers

 

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

 

5G. Open Enrollments

 

5H. Approval of Financial Reports

Approval of bills and financial reports as of June 30, 2022    

            

5I. Fundraising Requests

 

5J. Out of State and Overnight Travel

 

5K. Grant Requests

 

5L. Curriculum 

 

6. Announcements and Communications

 

6A. Comments from Public – None

 

6B. Comments from Board of Education – None

 

6C. Legislative Update – None

 

6D. Presentations – None

 

6E. GRC Campus Closing Update – Superintendent Embray provided an update on planning discussions with the State of Iowa representatives regarding workforce issues, retraining programs, and facilities.

 

7. Reports - 

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds & Print Shop reported on their respective buildings or areas of accountability.

 

8. Old Business - None

 

9. New Business – A. to K. 

 

9A. Approval of Innovation Center Facilitation Consultation Contract

T Becker made a motion for approval of Phase I and II of the reviewable Innovation Center Consultation Contract. M Portrey seconded the motion.  All voted “aye”.  Motion carried.

 

9B. Approval of PowerSchool Access Agreement

T Becker made a motion for approval the PowerSchool Access Agreement with Grant Wood Area Education Agency for the period of July 1, 2022, to June 30, 2023. M Portrey seconded the motion.  All voted “aye”. Motion carried.

 

9C. Approval of Best Care EAP Services Agreement Renewal

M Portrey made a motion for approval to renew the Best Care EAP Services Agreement 2022-2023 and 2023-2024 school years. E Richardson seconded the motion.  All voted “aye”. Motion carried.

 

9D.  Approval of McGraw Hill Quote

J Zak made a motion for approval of the McGraw Hill quote for Grade 6 to 10 instructional materials in the amount of $126,708.01.  T Becker seconded the motion.  All voted “aye”. Motion carried.

 

9E. Approval of Event Services Agreement with Complete Weddings + Events

T Becker made a motion for approval of the Agreement with Complete Weddings + Events for DJ services for Prom 2023. M Portrey seconded the motion.  All voted “aye”. Motion carried.

 

9F. Approval of Contract with Belle Terre for Prom 2023 Venue

E Richardson made a motion for approval of the contract with Bella Terre for Prom 2023 venue. J Zak seconded the motion.  All voted “aye”. Motion carried.

 

9G. Approval of SU Insurance Equipment Maintenance Coverage Policy Renewal

M Portrey made a motion for approval of the SU Insurance equipment maintenance coverage policy renewal.  E Richardson seconded the motion.  All voted “aye”. Motion carried.

 

9H.  Discussion of IASB Annual Convention Delegate

The BOE discussed plans to attend the IASB Annual Convention in Des Moines on November 16 and 17, 2022.  Curt Becker or Elizabeth Richardson will be Glenwood CSD convention delegate.  The BOE also approved making hotel reservations when the convention hotel room blocks open on August 8, 2022.

    

9I.  Discussion of Legislative Priorities

The BOE discussed legislative priorities for Glenwood CSD.  The BOE will approve legislative priorities at the August 8, 2022, Regular Meeting so they can be submitted by the August 12, 2022, deadline.

 

9J.  Approval of Bloomboard Proposal

J Zak made a motion for approval of the partnership agreement with Bloomboard to help offset costs of certified staff obtaining a master’s degree. T Becker seconded the motion.  All voted “aye”. Motion carried.

 

Closed Session

T Becker motioned to go into Closed Session. M Portrey seconded the motion.  Curt Becker, Tim Becker, Elizabeth Richardson, John Zak and Matt Portrey voted aye to go into closed session at 7:27 p.m.  

 

Return to Open Session

M Portrey motioned to come out of Closed Session. J Zak seconded the motion.  Curt Becker, Tim Becker, Elizabeth Richardson, John Zak, and Matt Portrey voted aye to come out of closed session at 8:31 p.m.  

 

9K. Approval of Superintendent of Schools Performance Review & Salary Increase for FY23 School Year 

T Becker made a motion for approval of a 3.50% salary increase and a market factor compensation adjustment for the Superintendent of Schools.  M Portrey seconded the motion.  All voted “aye”. Motion carried.

 

10. Adjournment

As there was no further business to come before the Board at this time, a motion was made by M Portrey and seconded by E Richardson to adjourn the regular meeting at 8:51 p.m. All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Curt Becker, Board President                                Tim Reinert, Board Secretary / Treasurer

Glenwood Community School District

Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday August 8, 2022    

​

1. Call to Order & Roll Call – President Curt Becker called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Tim Becker, Elizabeth Richardson, Matt Portrey, and John Zak.

2. Approval of Agenda – T Becker made a motion to approve the agenda with modification.  M Portrey seconded the motion.  All voted “aye”. Motion Carried

3. Spotlight on Education - None

4. Friends of Education - None

5. Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 5A through 5L.  T Becker seconded the motion.  All voted “aye”. Motion Carried

5A. Approval of Minutes

Minutes were approved for the July 8, 2022 Special Meeting & July 11, 2022 Regular Meeting.

 

5B. Approval of Board Policies - Second Reading Approvals:

Glenwood Community School District

Special Meeting & Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday August 22, 2022            

 

Special Meeting

 

1. Call to Order & Roll Call – 

President Curt Becker called the Special Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Tim Becker, Elizabeth Richardson, Matt Portrey & John Zak.

 

2. Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 2A to 2E.  T Becker seconded the motion.  All voted “aye”. Motion Carried

 

2A. New Hires - Contingent upon completion of pre-employment requirements & favorable background check results 

 

2B. Transfers

 

2C. Separation from District - Coaching positions are contingent upon finding a suitable replacement

 

2D. Open Enrollments

 

2E. Out of State / Overnight Travel

 

3. New Business – A. to B.    

 

3A. Approval of Contract with Black Squirrel Timing

T Becker made a motion for approval of the contract with Black Squirrel Timing to time the state qualifying cross country meet that will be held in Glenwood on October 19, 2022.  M Portrey seconded the motion.  All voted “aye”.  Motion carried. 

 

3B. Approval of Fee of 2022-2023 Consortium Agreement

M Portrey made a motion for approval of the 2022-2023 Consortium Agreement to jointly administer an instructional program at Children’s Square and Heartland Family Service.  E Richardson seconded the motion.  All voted “aye”.  Motion carried. 

 

Work Session

 

Summer Activity Surveys – Activities Director Jeff Bissen gave a presentation on the Summer High School Activities Survey Results with data from Students, Parents and Coaches.

 

ISASP Performance Summary – Assistant Superintendent Dr. Chad Lang gave a presentation on the Spring 2022 Iowa State Assessment of School Progress (ISASP) Results.  Glenwood CSD achieved outcomes of advanced & proficient that were above the state average in 76% of assessment batteries.

 

Capital Planning – Travis Squires and Garrett Pochop from Piper Sandler gave a capital planning presentation that covered the status of GCSD current outstanding bond debt, future possible bond financing capacity and debt limits for Glenwood CSD.  

 

Long Range Facilities Plan Project – Superintendent Dr. Devin Embray provided an update on the District’s long range facilities plan, timeline and GRC closing considerations.

 

Adjournment

 

As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by T Becker to adjourn the meeting at 8:40 p.m.  All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Curt Becker, Board President                                            Tim Reinert, Board Secretary / Treasurer 

Glenwood Community School District

Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday September 12, 2022    

 

1. Call to Order & Roll Call – President Curt Becker called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Tim Becker, Elizabeth Richardson, Matt Portrey, and John Zak.

2. Approval of Agenda – J Zak made a motion to approve the agenda with modification.  T Becker seconded the motion.  All voted “aye”. Motion Carried

3. Spotlight on Education - None

4. Friends of Education - None

5. Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 5A through 5L.  T Becker seconded the motion.  All voted “aye”. Motion Carried

5A. Approval of Minutes

Minutes were approved for the August 8, 2022 Regular Meeting & August 22, 2022 Special Meeting and Work Session.

5B. Approval of Board Policies - Second Reading Approvals:

 

5C. Approval of Board Policies - First Reading Approvals: 

 

5D. New Hires - Contingent upon completion of pre-employment requirements & favorable background check results  

 

  5E. Transfers

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

5G. Open Enrollments

 

5H. Approval of Financial Reports

Approval of bills and financial reports as of August 31, 2022.

 

The district is in process of searching for a new external auditor due to Nolte, Cornman and Johnson, PC being unable to perform the FY22 audit due to staffing issues that has forced them to make changes and reduce workload.

 

5I. Fundraising Requests

 

5J. Out of State and Overnight Travel

 

5K. Grant Requests

 

5L. Curriculum  

 

6. Announcements and Communications

6A. Comments from Public – None

6B. Comments from Board of Education – None

6C. Legislative Update – None

6D. Presentations – None

6E. GRC Campus Closing Update – Superintendent Embray provided an update on planning discussions with the State of Iowa representatives regarding the new GRC closing date of December 31, 2024, development of a master site plan and facilities planning.

 

7. Reports - 

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds & Print Shop reported on their respective buildings or areas of accountability.

8. Old Business - None

9. New Business – A. to J. 

9A. Approval of Co-Sexual Harassment Officers

T Becker made a motion for approval of the appointment of Cole Albright and the re-appointment of Genie O’Grady as the District’s Co-Sexual Harassment Officers for 2022-2023.  M Portrey seconded the motion.  All voted “aye”. Motion carried.

9B. Approval of Designation and Authorization of Title IX Coordinator

M Portrey made a motion for approval of the designation of Cindy Menendez as the District’s Title IX Coordinator and authorizes her  to coordinate the District’s efforts to comply with the District’s responsibilities under Title IX  (20 U.S.C. §§ 1681, et. Seq.).  E Richardson seconded the motion.  All voted “aye”. Motion carried.

9C. Approval of Equity Officer

E Richardson made a motion for approval of the re-appointment of Cindy Menendez as the District’s Equity Officer for 2022-2023.  J Zak seconded the motion.  All voted “aye”. Motion carried.

9D.  Approval of Level I Investigators and their Alternates

J Zak made a motion for approval of the appointment of Administrators as Level I investigators and as alternates on Level I investigations.  T Becker seconded the motion. All voted “aye”.  Motion carried.

9E. Approval to Use Signature Stamp and Electronic Signature

T Becker made a motion to approve authorization to the Chief Financial Officer to use the Board President’s signature stamp and/or electronic signature to sign all contracts for tuition-in, transportation, PMIC, and alternative school student contracts; to authorize the Superintendent’s Administrative Assistant to use the Board President’s signature stamp and/or electronic signature to sign all employment contracts; and the Athletic Director to use the Board President’s signature stamp and/or electronic signature to sign all officials/referees’ agreements.  M Portrey seconded the motion. All voted “aye”.  Motion carried.

9F. Approval of Vehicle Replacement Plan

M Portrey made a motion for approval of the proposed Vehicle Replacement Plan.  E Richardson seconded the motion.  All voted “aye”. Motion carried.

9G. Approval of District Developed Service Delivery Plan Committee        

E Richardson made a motion for approval of the proposed committee who will review and revise the District Developed Service Delivery Plan.  J Zak seconded the motion. All voted “aye”.  Motion carried.

 

10. Adjournment

As there was no further business to come before the Board at this time, a motion was made by J Zak and seconded by T Becker to adjourn the regular meeting at 6:15 p.m. All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Curt Becker, Board President                                Tim Reinert, Board Secretary / Treasurer     

Glenwood Community School District

Special Meeting & Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday September 26, 2022    

 

Special Meeting

1. Call to Order & Roll Call – President Curt Becker called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Tim Becker, Elizabeth Richardson, Matt Portrey, and John Zak.

2. Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 2A through 2F.  T Becker seconded the motion.  All voted “aye”. Motion Carried

 

2A. New Hires - Contingent upon completion of pre-employment requirements & favorable background check   

 

2B. Transfers

 

2C. Separation from District - Coaching positions are contingent upon finding a suitable replacement

 

2D. Open Enrollments

 

2E. Out of State / Overnight Travel

            

2F. Fundraising Requests

 

3. New Business – A. to B. 

3A. Approval of Special Education Deficit

T Becker made a motion for approval of the FY22 Special Education Deficit in the amount of $445,020.39. The deficit amount will be the allowable growth and supplemental aid the district will be seeking for a negative special education balance. E Richardson seconded the motion.  All voted “aye”. Motion carried.

3B. Approval of High School Weight Room Project

E Richardson made a motion for approval of the proposed High School Weight Room Update Project.  The project will be 90 percent funded by Booster Club donations & 10 percent by FY23 SAVE allocation for Activities.  The project will enhance student safety, add equipment, & increase facility capacity from 15 to 24 weight rack & bench sets. M Portrey seconded the motion.  All voted “aye”. Motion carried.

 

Work Session

Course Enrollment Analysis - Assistant Superintendent Dr. Chad Lang gave a presentation on the district’s review of high school enrollment data required by Iowa Code.  Fall of 2022 enrollment statistics for the business, human services, industrial arts, computer science, biomedical & engineering strands were presented.  

ISASP 2022 State & Regional Peer Group Analysis – Assistant Superintendent Dr. Chad Lang gave a presentation on peer group comparative analysis of the 2022 Spring Iowa State Assessment of School Progress (ISASP) results.  Glenwood CSD achieved outstanding advanced & proficient outcomes across all measured grade levels.

Strategic Initiative Update – Superintendent Dr. Devin Embray provided an update on the district’s strategic initiatives including the three components of Glenwood University, the future Innovation Center and development of proficiency scales for all grade levels. 

Facilities Plan – Superintendent Dr. Devin Embray provided an update on the district’s facilities plan.  The Board of Education discussed sending a request for proposal to potential architects and general contractors for the facilities plan currently under consideration.

Homecoming Coronation – Director Tim Becker presented a proposal to form a taskforce to work on innovating and reimagining the Glenwood CSD Homecoming Coronation event.  The proposed purpose of the taskforce would be to increase participation, respect the unique Homecoming traditions and modernize where appropriate to position the valuable Homecoming traditions for the future. 

                        

Adjournment

As there was no further business to come before the Board at this time, a motion was made by M Portrey and seconded by J Zak to adjourn the meeting at 8:45 p.m.  All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Curt Becker, Board President                                            Tim Reinert, Board Secretary / Treasurer

Glenwood Community School District

Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday October 10, 2022    

 

1. Call to Order & Roll Call – President Curt Becker called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Tim Becker, Matt Portrey, and John Zak.  Elizabeth Richardson was absent.

2. Approval of Agenda – J Zak made a motion to approve the agenda. T Becker seconded the motion.  All voted “aye”. Motion Carried

3. Spotlight on Education - None

4. Friends of Education - None

5. Consideration of Action on Consent Items – T Becker made a motion to approve the consent agenda including items 5A through 5L.  M Portrey seconded the motion.  All voted “aye”. Motion Carried

 

5A. Approval of Minutes

Minutes were approved for the September 12, 2022, Regular Meeting, and the September 26, 2022, Special Meeting & Work Session.

 

5B. Approval of Board Policies - Second Reading Approvals:

 

5C. Approval of Board Policies - First Reading Approvals: 

 

5D. New Hires - Contingent upon completion of pre-employment requirements & favorable background check results   

 

5E. Transfers

 

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

 

5G. Open Enrollments

5H. Approval of Financial Reports

Approval of bills and financial reports as of September 30, 2022.  

5I. Fundraising Requests

 

5J. Out of State and Overnight Travel

 

5K. Grant Requests

 

5L. Curriculum  

 

6. Announcements and Communications

6A. Comments from Public – None

6B. Comments from Board of Education – None

6C. Legislative Update – None

6D. Presentations – None

6E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on GRC closing planning discussions, progress on the master site plan feasibility study and facilities topics.  The Iowa Department of Administrative Services finalized the Governor appointed GRC Closure Task Force Committee.  Dr. Embray was one of the appointees.

7. Reports - 

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds & Print Shop reported on their respective buildings or areas of accountability.

8. Old Business - None

9. New Business – A. to E. 

9A. Approval of Glenwood Community School Foundation Grants Applications

T Becker made a motion for approval of the Glenwood Community School Foundation Grant Applications.  M Portrey seconded the motion.  All voted “aye”. Motion carried.

9B. Approval of Audit Proposal from Anderson, Larkin & Co., P.C.

M Portrey made a motion for approval of the audit proposal from Anderson, Larkin & Co., P.C to conduct the district’s audits for the next three years beginning with the fiscal year ending June 30, 2022.  J Zak seconded the motion. All voted “aye”.  Motion carried

9C. Discussion and Approval of RFP for Architectural Services

Discussion for approval of the RFP to select an architect for the final phase of the Long-Range Facility Plan and estimated bond vote to be March 2024.   BOE action postponed to October 24, 2022. 

9D.  Review and Approval of District Developed Service Delivery Plan

J Zak made a motion for approval of the process for updating the District Developed Service Delivery Plan.  T Becker seconded the motion. All voted “aye”.  Motion carried.

9E. Discussion and Approval of Homecoming Parade Committee Activities

Discussion for approval of the Homecoming Parade Committee’s plans for homecoming activities including the date for Homecoming.   BOE action postponed to October 24, 2022.     

10. Adjournment

As there was no further business to come before the Board at this time, a motion was made by M Portrey and seconded by J Zak to adjourn the regular meeting at 7:50 p.m. All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Curt Becker, Board President                                Tim Reinert, Board Secretary / Treasurer     

Glenwood Community School District

Special Meeting & Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday October 24, 2022    

 

Special Meeting

1. Call to Order & Roll Call – President Curt Becker called the Special Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Tim Becker, Elizabeth Richardson, Matt Portrey, and John Zak.

2. Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 2A through 2E.  T Becker seconded the motion.  All voted “aye”. Motion Carried

2A. New Hires - Contingent upon completion of pre-employment requirements & favorable background 

 

2B. Transfers

 

2C. Separation from District - Coaching positions are contingent upon finding a suitable replacement

 

 

2D. Open Enrollments

 

 

2E. Out of State / Overnight Travel

 

            

3. New Business – A. to B. 

3A. Approval of RFP for Architectural Services

T Becker made a motion for approval of the RFP to select an Architect for the final phase of the Long- Range Facility Plan.  The estimated bond vote to be proposed will be planned for March 2024.  

M Portey seconded the motion.  All voted “aye”. Motion carried.

 

3B. Homecoming Scheduling

The Homecoming Parade Committee attended the work session to discuss the scheduling of 2023 Homecoming Activities.  Activities Director Jeff Bissen also attended to provide background on how band, football and other Homecoming activities are considered in setting a date for Homecoming.  The discussion provided an action plan for collaboration on setting the 2023 Homecoming date once new Statewide District Football schedules are known in February / March 2023.  The collaborative goal was decided to attempt to schedule Homecoming in late September or early October.  

 

Work Session

ACT & College Readiness – High School Administrator Cole Albright gave a presentation on the FY22 ACT and College Readiness testing results.

Annual Financial Health Report – Chief Financial Officer Tim Reinert provided the Glenwood Community School District’s Annual Financial Health Report for the Fiscal Year Ended June 30, 2022.

RAM Aspiring Educators Presentation – Superintendent Dr. Devin Embray & Assistant Superintendent Dr. Chad Lang gave a presentation on a new proposed program for growing our own future educators.

Superintendent Performance Monitoring - The BOE reviewed the status of FY23 goals and initiatives for Superintendent Dr. Devin Embray. 

 

Adjournment

As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by J Zak to adjourn the meeting at 8:50 p.m.  All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Curt Becker, Board President                                            Tim Reinert, Board Secretary / Treasurer

 Glenwood Community School District

Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534

Monday November 14, 2022    

1. Call to Order & Roll Call – President Curt Becker called the Regular Meeting to Order at 6:00 p.m.   Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Tim Becker, Elizabeth Richardson, Matt Portrey, and John Zak.

2. Approval of Agenda – J Zak made a motion to approve the agenda. M Portrey seconded the motion.  All voted “aye”. Motion Carried

3. Spotlight on Education - None

4. Friends of Education - None

5. Consideration of Action on Consent Items – M Portrey made a motion to approve the consent agenda including items 5A through 5L.  s T Becker seconded the motion.  All voted “aye”. Motion Carried

 

5A. Approval of Minutes

Minutes were approved for the October 10, 2022, Regular Meeting, and the October 24, 2022, Special Meeting & Work Session.

 

5B. Approval of Board Policies - Second Reading Approvals:

 

5C. Approval of Board Policies - First Reading Approvals:

 

 5D. New Hires - Contingent upon completion of pre-employment requirements & favorable background check

 

5E. Transfers

 

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

5G. Open Enrollments

 

5H. Approval of Financial Reports

Approval of bills and financial reports as of October 31, 2022.  

 

5I. Fundraising Requests

 

5J. Out of State and Overnight Travel

 

5K. Grant Requests

 

5L. Curriculum  

 

6. Announcements and Communications

6A. Comments from Public – None

6B. Comments from Board of Education – None

6C. Legislative Update – None

6D. Presentations – 

Iowa Community Visioning gave a presentation on the Community Visioning Grant that was received by the Glenwood Betterment Committee.

The Glenwood CSD Instructional Coaches Team gave a presentation on the Teaching – Learning – Coaching (TLC) Conference that they recently attended.  FY23 instructional coaching strategies including Peer Observation Reviews (POPS), Instructional Rounds and Impact Coaching Cycles ere presented.

6E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on GRC closing planning discussions, progress on the master site plan feasibility study and facilities topics.  The GRC Closure Task Force Committee will be touring all buildings on the GRC campus on Thursday November 17.

7. Reports - 

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds & Print Shop reported on their respective buildings or areas of accountability.

8. Old Business - None

9. Adjournment Sine Die

As there was no further business to come before the Board at this time, a motion was made by Tim Becker and seconded by Elizabeth Richardson to adjourn the regular meeting at 7:45 p.m. and call the reorganization meeting to order at 7:45 pm. All voted “aye”.  Motion carried.
 

10.  Board of Education Annual Reorganization Meeting

Board Secretary - Treasurer Tim Reinert called the reorganization meeting to order and conducted the organizational meeting of the new board of directors.

           10A.  Election of President 

            Board Members voted by paper ballot for Board President. Ballots Cast for President were as follows:

           Board Member                Vote

            Tim Becker                          Matt Portrey

            Matt Portrey                       John Zak

            Elizabeth Richardson        Matt Portrey

            John Zak                               Matt Portrey

            Curt Becker                         Matt Portrey

           Matt Portrey was declared Board President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to President, Matt                       Portrey.

 

         10B.  Election of Vice-President 

           Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President were as follows:

          Board Member                    Vote

           Tim Becker                            John Zak

           Matt Portrey                         John Zak

           Elizabeth Richardson          John Zak        

            John J. Zak IV                      Elizabeth Richardson

            Curt Becker                         John Zak 

            John Zak was declared Board Vice-President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to Vice-President,                      John Zak.

           10C. Set Meeting Dates, Time, and Place for 2022-23

            Tim Becker made a motion to approve the following schedule for Board meetings for the 2022-23 school year. Regular board meetings and                  board work sessions will be held at the Central Office beginning at 6:00 pm unless otherwise noted. Elizabeth Richardson seconded the                        motion.  All voted “aye”. Motion carried

 

10D.  Appointments/Assignments for 2020-21

C Becker made a motion to approve the following committee assignments for 2021-22. J Zak seconded the motion.  All voted “aye”.  Motion carried.

 

 

10E.  Appointment of Chief Financial Officer/Business Manager/Board Secretary-Treasurer

J Zak made a motion to approve Tim Reinert as the District’s Chief Financial Officer/Business Manager/Board Secretary-Treasurer. T Becker seconded the motion. All voted “aye”. Motion carried. President Matt Portrey administered the Oath of Office.

 

10F.  Approval of Official Publication

T Becker made a motion to approve the Opinion-Tribune as the school district’s official publication. C Becker seconded the motion. All voted “aye”. Motion carried.

 

10G.  Approval of Legal Counsel

E Richardson made a motion to approve the appointment of Lynch Dallas, P.C. as legal counsel for the school district. T Becker seconded the motion. All voted “aye”. Motion carried.

 

10H.  Approval of Bank Depositories and Limits

C Becker made a motion to approve the following bank depositories and limits. J Zak seconded the motion. All voted “aye”. Motion carried.

    

    Name of Depository            Location                               Maximum Deposit

    Glenwood State Bank         Glenwood, IA                       $15,000,000.00

    ISJIT                                     Naperville, IL (managed)    $15,000,000.00

    First National Bank             Glenwood, IA                       $5,200,000.00

    American National Bank    Council Bluffs, IA                 $80,050.00

    

11.  New Business – A. to I. 

11A. Approval to Conduct Youth Focus Groups

T Becker made a motion to approve allowing the Glenwood Betterment Committee to conduct focus groups at West Elementary, Middle School and High School as part of the Community Visioning Grant they received from Iowa Community Visioning.  E Richardson seconded the motion. All voted “aye”. Motion carried.

 

11B. Approval of  LEP Allowable Costs

C Becker made a motion to approve the FY22 LEP Allowable Cost Application in the amount of zero dollars.  

E Richardson seconded the motion. All voted “aye”. Motion carried. 

 

11C. Approval of SBRC Application

C Becker made a motion to approve the SBRC Application for increased spending authority resulting for FY22 Open Enrolled Out students who were not part of the FY22 certified enrollment of $144,540.  E Richardson seconded the motion. All voted “aye”. Motion carried.

 

11D. Approval of General Transportation Service Agreement

T Becker made a motion for approval of the General Service Transportation Service Agreement with Black Hills Energy.  J Zak seconded the motion.  All voted “aye”. Motion carried.

 

11E. Approval of Early Notification Incentive

C Becker made a motion to approve the early notification incentive to position the Glenwood CSD to hire for open position from the most qualified candidate pool available. T Becker seconded the motion. All voted “aye”. Motion carried.

 

11F. Approval of Contract for Services with Gaggle.Net, Inc.

E Richardson made a motion to approve the contract with Gaggle.Net, Inc. T Becker seconded the motion. All voted “aye”. Motion carried.

 

11G. Approval to Receive Competitive Bids for Two 65-Passenger Buses

J Zak made a motion to approve requesting and receiving competitive bids for the purchase of two new 65 passenger school buses. C Becker seconded the motion. All voted “aye”. Motion carried.

        

11H. Approval of ROAR Program    

T Becker made a motion to approve the launch and implementation of thegrow your own teacher program for Glenwood CSD.  The programs name will be “Raising Our Aspiring Rams” (ROAR) .  E Richardson seconded the motion. All voted “aye”. Motion carried.

 

11 I. Approval of Increase to Credit Limit

C Becker made a motion to raise the districts corporate credit card limit to streamline business processes and accommodate increased volume of vendors that no longer accommodate purchase orders and direct billing.  J Zak seconded the motion. All voted “aye”. Motion carried.

 

12. Adjournment

As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by J Zak to adjourn the regular meeting at 8:25 p.m. All voted “aye”.  Motion carried.

 

_______________________________               __________________________________

Matt Portrey, Board President                                Tim Reinert, Board Secretary / Treasurer