The Secretary and the Treasurer of the board shall file each month with the Board a financial statement of the preceding month's business.  This statement shall be sent to the members of the Board together with the agenda of the regular monthly Board meeting.

*Reviewed:  05/13/02

*Reviewed:  12/11/06

*Reviewed:  04/12/10

*Revised:  12/13/10

*Reviewed: 03/09/15

*Reviewed: 03/09/20

The Board shall cause to have published monthly, in at least one newspaper published in the District, a statement verified by affidavit of the Secretary of the Board showing the financial matters of the District for the previous month.  This statement shall include a list of all warrants issued by the Board (except payroll); the names of persons, firms, or corporations receiving the warrants; and the amount of each warrant.

*Reviewed:  05/13/02

*Reviewed:  12/11/06

*Reviewed:  04/12/10

*Revised:  12/13/10

*Reviewed: 03/09/15

*Reviewed: 03/09/20

The Board shall cause to have published, at the end of June payroll, annual payroll disbursements, listing total annual payments to each individual.

*Revised:  10/14/91

*Reviewed:  05/13/02

*Reviewed:  12/11/06

*Reviewed:  04/12/10

*Revised:  12/13/10

*Reviewed: 03/09/15

*Reviewed: 03/09/20

The Board shall employ an auditing agency to perform an annual audit of the financial affairs of the District.  The administration shall cooperate with the auditors.

It shall be the responsibility of the Superintendent to recommend to the Board an auditing agency to review the District's financial affairs.

Results of the audit shall be made part of the official records of the Board.

*Revised:  10/14/91

*Reviewed:  05/13/02

*Reviewed:  12/11/06

*Reviewed:  04/12/10

*Reviewed:  12/13/10

*Reviewed: 03/09/15

*Reviewed: 03/09/20

The Board authorizes the development of a comprehensive hazardous chemical communication program for the District to disseminate information about hazardous chemicals in the workplace.

Each District employee shall review this information about hazardous substances annually.  Further, when a new District employee is hired, the information and training, if necessary, shall be included in the orientation of the employee.  When an additional hazardous substance enters the workplace, information about it shall be distributed and training shall be conducted for the appropriate employees.  The Superintendent shall maintain a file indicating when training and informing takes place.

District personnel who will be instructing or otherwise working with students shall disseminate information about the hazardous chemicals they will be working with as part of the instructional program.  District personnel are required to disseminate the information when the materials are used in the instructional program.

It shall be the responsibility of the Superintendent to develop administrative regulations regarding this program. See 804.5R1 for details. Program records shall be available for review upon request.

*Revised:  06/17/02

*Reviewed:  12/11/06

*Reviewed:  04/12/10

*Reviewed:  12/13/10

*Revised: 03/09/15

*Reviewed: 03/09/20

At the annual meeting, the Treasurer will give the annual report stating the amount held over, received, paid out, and on hand in the general and other funds.  This report is in written form and sent to the Board with the agenda for the Board meeting.

It is the responsibility of the Treasurer to submit this report to the Board annually.

*Adopted:  02/12/07

*Reviewed:  04/12/10

*Reviewed:  12/13/10

*Reviewed: 03/09/15

*Reviewed: 03/09/20

Fraud, financial improprieties, or irregularities include, but are not limited to:

• Forgery or unauthorized alteration of any document or account belonging to the District.
• Forgery or unauthorized alteration of a check, bank draft, or any other financial document.
• Misappropriation of funds, securities, supplies, or other assets.
• Impropriety in the handling of money or reporting of financial transactions.
• Profiteering because of “insider” information of district information or activities.
• Disclosing confidential and/or proprietary information to outside parties.
• Accepting or seeking anything of material value, other than items used in the normal course of advertising, from contractors, vendors, or persons providing services to the District.
• Destroying, removing, or inappropriately using district records, furniture, fixtures, or equipment.
• Failing to provide financial records to authorized state or local entities.
• Failure to cooperate fully with any financial auditors, investigators or law enforcement.
• Any other dishonest or fraudulent act involving district monies or resources.

The Superintendent or designee shall investigate reports of fraudulent activity in a manner that protects the confidentiality of the parties and the facts.  All employees involved in the investigation shall be advised to keep information about the investigation confidential.

If an investigation substantiates the occurrence of a fraudulent activity, the Superintendent or designee or Board Vice-President if the investigation centers on the Superintendent, shall issue a report to the Board and appropriate personnel.  The final disposition of the matter and any decision to file or not file a criminal complaint or to refer the matter to the appropriate law enforcement and/or regulatory agency for independent investigation shall be made in consultation with district legal counsel.  The results of the investigation shall not be disclosed to or discussed with anyone other than those individuals with a legitimate right to know until the results are made public.

*Adopted:  02/12/07

*Reviewed:  04/12/10

*Reviewed:  12/13/10

*Reviewed: 03/09/15

*Reviewed: 03/09/20

Inasmuch as GASB 54, Fund Balance Reporting and Governmental Fund Type Definitions, which establishes accounting and financial reporting standards for all governments that report governmental funds requires the District to disclose certain requirements, the District identifies the following as District operating policy.

The fund balance identified as ‘committed fund balance’ will be determined by the Board and will require formal Board action.  An identified committed fund balance should be for a specific purpose pursuant to constraints imposed by the formal action of the Board .  The Board will take action to ‘commit’ a fund balance prior to year-end (June 30) of the year the original committed amount is determined.  The exact amount of the committed balance may be determined after the year-end; however, in compliance with GASB 54 the intended committed purpose must be identified, prior to year-end (June 30).

In the event that a committed fund balance is identified subsequent to year-end (June 30), the amount will be reflected on the balance sheet as assigned for that year.

The committed amounts cannot be used for any other purpose unless the Board at a public meeting by formal action makes changes or rescind the committed balance.

The Board authorizes the Business Manager to assign amounts to a specific purpose in compliance with GASB 54.  An assigned Fund Balance should be reported for constraints by the District’s intent to be used for specific purpose, but are not restricted or committed.

In accordance with the GASB 54 the District identifies that when an expenditure is incurred, it is applied to the highest level of classification of fund balance and then subsequently applied to honor constraints on the specific purposes for which amounts in those fund balances can be spent. 

Legal Reference: Governmental Accounting Standards Board (GASB) Statement 54

*Adopted:  07/11/11  

*Reviewed: 03/09/15

*Reviewed: 03/09/20