All income received by the school district shall be classified under the official accounting system and be placed in the hands of the secretary and treasurer of the Board, to be deposited into the official school district depository or depositories set by the Board in accordance with the laws of the State of Iowa.
*Reviewed: 05/13/02
*Reviewed: 12/11/06
*Reviewed: 04/12/10
*Revised: 12/13/10
*Reviewed: 01/12/15
*Reviewed: 10/14/19
The Superintendent of schools shall establish the necessary regulations governing the use of the school buildings or school‑owned equipment by outside groups. These regulations shall be consistent with the law of the State of Iowa. The Superintendent shall also set up a schedule of fees for the use of the buildings or equipment; these regulations shall be submitted to the Board for approval.
The Board will permit school equipment to be loaned to staff members when such use is directly related to their employment, and to students when the equipment is to be used in connection with their studies or extra‑curricular activities. Proper controls will be established to ensure the borrower's responsibility for, and return of, all such equipment.
*Reviewed: 05/13/02
*Reviewed: 12/11/06
*Reviewed: 04/12/10
*Revised: 12/13/10
*Reviewed: 01/12/15
*Reviewed: 10/14/19
The Board shall, under legal provisions, conduct an election for authorization to issue bonds. The election, the issuance, the sale, the receipts from sale, and the payment of the bonds shall be made in accordance with the statutes of the State of Iowa.
Once the purpose on the ballot is completed, any balance remaining in a capital projects fund may be retained for future capital projects in accordance with the purpose stated on the ballot or any remaining balance may be transferred by board resolution to the debt service fund or the physical plant and equipment levy fund.
Revenues received from the issuing of bonded indebtedness are deposited into the capital projects fund.
Warrants shall be issued in accordance with Iowa law.
*Reviewed: 05/13/02
*Reviewed: 12/11/06
*Revised: 02/12/07
*Reviewed: 04/12/10
*Revised: 12/13/10
*Reviewed: 01/12/15
*Reviewed: 10/14/19
Gifts, grants, or bequests involving money, equipment, or furnishings may be accepted by the school district. All gifts, grants, or bequests shall be approved by the Superintendent or designee, shall be consistent with district programs and goals, shall be administered in accordance with the terms of the gift or bequest, and shall become the property of the school district under the control of the board. Gifts, grants or bequests requiring financial involvement or permanent alternations of district property must receive prior approval of the Board.
Memorials After Student/Staff Death
The Board reserves the right to reject any and all memorials donated or purchased in memory of a current student or current staff member. Furthermore, the board reserves the right to cause all memorials currently on school properties to be discontinued. The following memorials are discouraged and may be rejected by the board:
1. Memorials that contain the picture of the deceased;
2. Memorials that may alter the conducting of a regular school instructional
day;
3. Memorials that require the retirement or discontinued use of school
property;
4. Memorials that require the altering of school property or school publications;
5. Memorials that require the altering of school activities or the school activities
schedule;
6. Memorials that infringe on the separation of church and state and;
7. Memorials that require the use of public funds to purchase, develop or
maintain.
*Revised: 07/15/02
*Reviewed: 12/11/06
*Revised: 09/08/09
*Reviewed: 04/12/10
*Revised: 12/13/10
*Reviewed: 01/12/15
*Reviewed: 10/14/19
At the annual meeting, the Board shall designate by resolution, which shall be entered in the official minutes of the Board, the name and location of the bank or banks selected as the official school district depository or depositories. The Board shall also designate the maximum amount that may be kept on deposit in each bank. The maximum deposit amount to be kept in the depository shall be stated in the resolution. The amount stated in the resolution must be for all depositories and include all of the school district's funds.
*Reviewed: 05/13/02
*Reviewed: 12/11/06
*Reviewed: 04/12/10
*Revised: 12/13/10
*Reviewed: 01/12/15
*Reviewed: 10/14/19
Revenue raised by students or from student activities is deposited and accounted for in the student activities fund. This revenue is the property of and is under the financial control of the Board. Students may use this revenue for purposes approved by the Superintendent or designee.
Whether such revenue is collected from student contributions, club dues, and special activities or result from admissions to special events or from other fund-raising activities, all funds will be under the jurisdiction of the Board and under the specific control of the Superintendent or designee. They will be deposited in a designated depository and will be disbursed and accounted for in accordance with instructions issued by the Superintendent.
It is the responsibility of the Board secretary to keep student activity accounts up-to-date and complete.
Any unencumbered class or activity account balances will automatically revert to the activity fund when a class graduates or an activity is discontinued.
*Adopted: 02/12/07
*Reviewed: 04/12/10
*Reviewed: 12/13/10
*Reviewed: 01/12/15
*Reviewed: 10/14/19