2023.07.17 - Regular Board Meeting

07 17 2023 - Regular Meeting

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday July 17, 2023

Call to Order &Roll Call –

Vice President John Zak called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, and John Zak. Matt Portrey was absent.
Approval of Agenda –

C Becker made a motion to modify the agenda and add New Business Item L. E Krueger seconded the motion. All voted “aye”. Motion Carried.

E Krueger made a motion to approve the agenda with modification. E Richardson seconded the motion. All voted “aye”. Motion Carried
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – C Becker made a motion to approve the consent agenda including items 5A through 5L. E. Krueger seconded the motion. All voted “aye”. Motion Carried.

5A. Approval of Minutes

Minutes were approved for the June 12, 2023
Regular Meeting &June 26, 2023
Special Meeting and Work Session.

5B. Approval of Board Policies -
Second Reading Approvals:

POLICY #	DESCRIPTION
None

5C. Approval of Board Policies -
First Reading Approvals:

POLICY #	DESCRIPTION
500.10	STUDENT ATTENDANCE
500.10R	STUDENT ABSENCES-EXCUSED
500.11	COMPULSORY ATTENDANCE
500.13	STUDENT ATTENDANCE
500.16	TRUANCY - UNEXCUSED ABSENCES
500.16E1	LETTER TO PARENT/GUARDIAN(S) REGARDING ATTENDANCE
500.16E2	ATTENDANCE COOPERATION AGREEMENT
500.16E3	COMPULSORY ATTENDANCE MEDIATION AGREEMENT
500.16E4	DOCTOR’S NOTE TO SCHOOL
500.16E5	EXHIBIT 5

500.16F1	ATTENDANCE COOPERATION AGREEMENT (FORM 1)
500.16F2	STUDENT MEDIATION AGREEMENT
500.16F3	RECOMMENDATION FOR REFERRAL TO COUNTY ATTORNEY FOR VIOLATION OF STATE MANDATORY ATTENDANCE LAW
500.16R1	TRUANCY REGULATIONS

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Christine Baker	Substitute Teacher	$170 per day
Bryan Dykstra	Summer Mower	$12 per hour
John Fada	Substitute Bus Driver	$50 per route
Teresa Lawler	Sponsor - Individual Speech 10th-12th Grade	$4,060
Shannon Silvius	Special Education Teacher Associate - Level I	$12.50 per hour
Brian Stanley	Teacher	$65,000
Sara Stanton	Special Education Teacher Associate - Level 2/3	$14.75 ($14 + .75 evidentiary)
Ruth Stirewalt	Substitute Teacher	$170 per day
Stephen Wagner	Substitute Bus Driver	$50 per route
Khiana Wilson	Kid’s Place Associate	$11.23 per hour

5E. Transfers

NAME	FROM / TO	WAGE
None

5F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement

NAME	POSITION	REASON	DATE
Michelle Fisher	Kitchen Manager	Resignation	June 21, 2023
Brenda Frahm	Substitute Teacher	Resignation	June 29, 2023
Chelsea King	Substitute Food Service Worker	Resignation	June 28, 2023
William Magnuson	Substitute Teacher	Resignation	June 28, 2023
Jenny McVay	Substitute Food Service Worker	Resignation	June 30, 2023
Megan Millar	Substitute Teacher	Resignation	July 5, 2023
Nicole Schuppan	Substitute Teacher	Resignation	June 28, 2023
Anne Smith	Substitute Associate	Resignation	June 30, 2023
Cathy Stone	Substitute Secretary	Resignation	June 26, 2023
Brittnee White	Substitute Teacher	Resignation	June 28, 2023

5G. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Hunter G.	Glenwood		East Mills	Approve	Yes
Emma L.	Glenwood		East Mills	Approve	Yes
Alyssa L.	Fremont-Mills	Remain after move	Glenwood	Approve	Yes
Leah L.	Fremont-Mills	Remain after move	Glenwood	Approve	Yes
Leslie L.	Fremont-Mills	Remain after move	Glenwood	Approve	Yes
Olivia L.	Fremont-Mills	Remain after move	Glenwood	Approve	Yes

5H. Approval of Financial Reports

Approval of bills and financial reports as of June 30, 2023.

5I. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

MS Student

Council

Homecoming Bead Sales

MS Activity Nights and Other Student

Body Purchases Determined by Council.

AMAP

Sept. 11-15, 2023

MS Student Council

Homecoming Shirt Sales

MS Activity Nights and Other Student Body Purchases Determined by Council.

AMAP

Mid-August thru Homecoming

Week, 2023

5J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Paula Carman	Bishop LeBlond Volleyball Tourn.	St. Joseph, MO	09/30/2023	09/30/2023
Jackie Christian	Bishop LeBlond Volleyball Tourn.	St. Joseph, MO	09/30/2023	09/30/2023
Jennifer Schneider	Bishop LeBlond Volleyball Tourn.	St. Joseph, MO	09/30/2023	09/30/2023
Paula Carman	Volleyball Team Camp	Johnston, IA	08/03/2023	08/04/2023
Jackie Christian	Volleyball Team Camp	Johnston, IA	08/03/2023	08/04/2023
Jennfier Schneider	Volleyball Team Camp	Johnston, IA	08/03/2023	08/04/2023
Devin Embray	SAI Annual Conference	Des Moines, IA	08/01/2023	08/03/2023
Chad Lang	SAI Annual Conference	Des Moines, IA	08/01/2023	08/03/2023
Lorraine Duitsman	SAI Annual Conference	Des Moines, IA	08/01/2023	08/03/2023
Cindy Menendez	SAI Annual Conference	Des Moines, IA	08/01/2023	08/03/2023
Tim Reinert	IASBO Payroll Conference	Ames, IA	08/02/2023	08/03/2023
Lynde Wagner	IASBO Payroll Conference	Ames, IA	08/02/2023	08/03/2023

5K. Grant Requests

NAME	PURPOSE	AMOUNT
None

5L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
None

Announcements and Communications 6A.
Comments from Public – None

6B. Comments from Board of Education – None

6C. Legislative Update – Superintendent Dr. Embray provided a Legislative activity update.

6D. Presentations – Angie Thomas - Kid’s Place Tuition

6E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on planning discussions relating to the GRC closing, master site plan and facilities.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop were not required to provide a report for the month of July on their respective buildings or areas of accountability.
Old Business - None
New Business – A. to L.

9A. Approval of Meal Price Increase for 2023-2024

E Richardson made a motion for approval of the proposed meal price increases for the 2023-2024 school year. E Krueger seconded the motion. All voted “aye”. Motion carried.

9B. Approval of Handbook Revisions for the High School, Middle School, Elementary Schools &THRIVE E Krueger made a motion for approval of the proposed school handbook revisions reflecting the updated attendance policies surrounding truancy. E Richardson seconded the motion. All voted “aye”. Motion carried.

9C. Approval of Talented and Gifted Handbook Revisions

C Becker made a motion for approval of the proposed revisions to the Talented and Gifted Handbook for the 2023-2024 school year. E Krueger seconded the motion. All voted “aye”. Motion carried.

9D. Approval of the Certified Staff Manual

E Krueger made a motion for approval of the Certified Staff Manual as presented for the 2023-2024 school year. E Richardson seconded the motion. All voted “aye”. Motion carried.

9E. Approval of the Classified Staff Manual

E Richardson made a motion for approval of the Classified Staff Manual as presented for the 2023-2024 school year. C Becker seconded the motion. All voted “aye”. Motion carried.

9F. Approval of Memorandum of Understanding with Iowa Jobs for America’s Graduates (iJAG) C Becker made a motion for approval of the memorandum of understanding with iJAG. E Krueger seconded the motion. All voted “aye”. Motion carried.

9G. Approval of the Agreement with Anytime Fitness

E Richardson made a motion for approval of the two -year contract with Anytime Fitness for District employees to have a single membership benefit. C Becker seconded the motion. All voted “aye”. Motion carried.

9H. Approval of Kids Place Tuition Increase

C Becker made a motion for approval of the proposed tuition cost increases to Kids Place parental contracts. E Krueger seconded the motion. All voted “aye”. Motion carried.

9I. Approval of Agreement with Unfold The Soul, Inc.

E Krueger made a motion for approval of the agreement with Unfold The Soul, Inc. to have Ken Williams provide the keynote on ruthless Equity at the Glenwood Community School District Welcome Back Event in August. E Richardson seconded the motion. All voted “aye”. Motion carried.

9J. Discussion of IASB Convention – November 15-17, 2023

Discussion of the who from the Board of Education plans on attending the IASB Convention – November 15-17, 2023 was completed. The BOE chose Matt Portrey to serve as BOE Delegate at the Convention.

9K. Discussion of COSSBA Conference February 22-25, 2024

Discussion of the who from the Board of Education plans on attending the COSSBA Convention – February 22-25-17, 2024, was completed. Currently, four Board of Education members plan to attend.

9L. Approval of Agreement with the Mils County YMCA

E Krueger made a motion for approval of the two -year contract with the Mills County YMCA for District employees to have a single membership benefit. E Richardson seconded the motion. All voted “aye”.

Motion carried.
Adjournment

As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by E Richardson to adjourn the regular meeting at 7:03 p.m. All voted “aye”. Motion carried.

John Zak, Board Vice President Tim Reinert, Board Secretary / Treasurer

2023.08.14 - Regular Board Meeting

08 14 2023 - Regular Meeting

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday August 14, 2023

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Eva Krueger, Elizabeth Richardson, and John Zak
. Curt Becker was absent.
Approval of Agenda – J Zak made a motion to approve the agenda with modification. E Krueger seconded the motion. All voted “aye”. Motion Carried
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – E Krueger made a motion to approve the consent agenda including items 5A through 5L. E Richardson seconded the motion. All voted “aye”. Motion Carried

5A. Approval of Minutes

Minutes were approved for the July 17, 2023
Regular Meeting.

5B. Approval of Board Policies -
Second Reading Approvals:

POLICY #	DESCRIPTION
None

5C. Approval of Board Policies -
First Reading Approvals:

POLICY #	DESCRIPTION
604.3	Instructional Materials Reconsideration

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Jennifer Bozek	PreK Level ⅔ Associate	$14.00 per hour
Jaden Gaylord	Special Education Associate	$12.50 per hour
Shelby Oliphant	Preschool Associate	$14.50 per hour
Crystal Overgaard	Food Service Worker	$12.50 per hour
Marcus Parker	Building Custodian	$14.50 per hour
Nikki Rasmussen	Preschool Associate	$14.00 per hour
Emily Ray	Special Education Associate	$14.50 per hour
Lori Siefering	Substitute Teacher	$170 per day
Sara Stanton	Special Education Associate	$14.00 per hour
Shelley Williams	Preschool Associate	$15.25 per hour

5E. Transfers

NAME	FROM / TO	WAGE
Traci Ashburn	From Food Service Substitute to Food Service Cook	$13.50 per hour
Brenda DeLashmutt	From Food Service Worker to Food Service Substitute	$13.00 per hour
Justina Harris	From SPED Associate to SPED Associate Substitute	No change
June Maddox	Change in Hours to 8:00 a.m. - 1:45 p.m.	No change
Terri Montague	From Food Service Clerk to Kitchen Manager	$16.75 per hour
Abbie Rumery	From Preschool (PS) Associate to PS Associate Substitute	No change
Samantha Teegarden	Change in Hours to 10:00 a.m. - 1:45 p.m.	No change

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
Jeannie Lorimor	Assistant Play &Assistant Musical Director	Resignation	August 11, 2023
Cort Lovato	Assistant MS Basketball Coach - 7th Gr.	Resignation	July 15, 2023
Cindy Maschka	Kid’s Place Associate	Resignation	August 1, 2023
Vicki Severn	Substitute Food Service Worker	Retirement	July 21, 2023
Mary Stegall	Substitute Food Service Worker	Retirement	August 1, 2023
Jessica Stonerook	Substitute SPED Teacher Associate	Termination	August 14, 2023
Lynn Vana	Substitute Teacher	Resignation	July 12, 2023

5G. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Emerys A.	Glenwood		East Mills	Approve	Yes
Parker B.	Glenwood	Remain after move	East Mills	Approve	Yes
Zoey C.	Council Bluffs		Glenwood	Approve	Yes
James C.	Clayton Ridge		Glenwood	Approve	Yes
Cora G.	Treynor		Glenwood	Approve	Yes
Rowyn G.	CAM	Iowa Connections Academy	Glenwood	Approve	Yes
Elijah M.	East Mills		Glenwood	Approve	Yes
Rebecca M.	East Mills		Glenwood	Approve	Yes
Nicholas S.	Glenwood		Council Bluffs	Approve	Yes

5H. Approval of Financial Reports

Approval of bills and financial reports as of July 31, 2023.

5I. Fundraising Requests

GROUP	DESCRIPTION	PURPOSE	AMOUNT	DATES
None

5J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Jeff Bissen	IHSADA State AD Meeting	Des Moines, IA	November 13, 2023	November 14, 2023
Jeff Bissen	IHSADA State AD Meeting	Des Moines, IA	January 10, 2024	January 11, 2024
Jeff Bissen	IHSADA State AD Meeting	Coralville, IA	March 21, 2024	March 25, 2024

5K. Grant Requests

NAME	PURPOSE	AMOUNT
None

5L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
None

Announcements and Communications 6A.
Comments from Public – None

6B. Comments from Board of Education – None

6C. Legislative Update – Dr. Embray provided an update on SF 496 and other law changes related to petitions and surveys. He discussed the planned parent launch webpage for all things parents would be interested in and that the district is working to get information out to staff to help navigate the changes.

6D. Presentations – None

6E. GRC Campus Closing Update – Dr. Embray provided an update on planning discussions relating to the GRC closing, master site plan and facilities.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
Old Business - None
New Business – A. to J.

9A. Approval of Agreement with Ahlers and Cooney, P.C.

J Zak made a motion for approval of the Agreement with Ahlers &Cooney. P.C. for labor and employment legal services. E Krueger seconded the motion. All voted “aye”. Motion carried.

9B. Approval of Resolution Ordering an Election on the Issuance of $39,900,000 General Obligation E Krueger made a motion for approval for a resolution ordering the Election of $39,900,000 General Obligation Bonds. E Richardson seconded the motion. Over 400 individuals have signed the required

petition. 273 total signatures are required. A roll call vote was completed. C Becker was absent. E Krueger voted “aye”. E Richardson voted “aye”. M Portrey voted “aye”. J Zak voted “aye” Motion carried.

9C. Approval of Agreement with Klimb Kurriculum Consulting, L.L.C.

E Richardson made a motion for approval of the Agreement with Klimb Kurriculum Consulting L.L.C. to coordinate efforts regarding our Innovation Center and it’s opening in the Fall of 2024. E Krueger seconded the motion. All voted “aye”. Motion carried.

9D. Approval of 2023 – 2024 Agreement to Establish a Consortium to Jointly Administer an Instructional Program Located in Space Within the Boundaries of GCSD

J Zak made a motion for approval of the 2023 – 2024 Consortium Agreement with member school districts for a jointly administered program called Southwest Iowa Apex Consortium. E Krueger seconded the motion. All voted “aye”. Motion carried.

9E. Approval of 2023 – 2024 Consortium Agreement to Jointly Administer an Instructional Program at Children’s Square &Heartland Family Service

E Richardson made a motion for approval of the 2023-2024 Consortium Agreement with member school districts for a jointly administered program in day programs located at Children’s Square and Heartland Family Service. E Krueger seconded the motion. All voted “aye”. Motion carried.

9F. Approval of Independent Contractor Agreement with Imagine Omaha

E Krueger made a motion for approval to hire Imagine Omaha for three months to help facilitate GCSD Equity plan action steps for the 2023 – 2024 school year. E Richardson seconded the motion. All voted “aye”. Motion carried.

9G. Approval of 2023 – 2024 Revised High School SRG Handbook

E Krueger made a motion for approval of the HS SRG Guidebook. The climate and culture committee from the High School has reviewed the document and has made some significant changes that will impact our process in a positive way. E Richardson seconded the motion. All voted “aye”. Motion carried.

9H. Approval of Agreement with IQ Ofiice

J Zak made a motion for approval of the Agreement with JQ Office to move from Paper Cut to MyQ for follow me print services. E Krueger seconded the motion. All voted “aye”. Motion carried.
Closed Session

J Zak made a motion to go into Closed Session to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session, as provided in Iowa Code Section 21.5(1)(i). E Richardson seconded the motion. Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak all voted “aye”. Curt Becker was absent. The Board of Education went into Closed Session at 7:25 p.m.
Return to Open Session

Elizabeth Richardson made a motion to return to Open Session. John Zak seconded the motion. Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak all voted “aye”. C Becker was absent

The Board of Education returned to Open Session at 8:00 p.m. No Action was taken.
Adjournment

As there was no further business to come before the Board at this time, a motion was made by J Zak and seconded by E Richardson to adjourn the regular meeting at 8:05 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023.09.11 - Regular Board Meeting

09 11 2023 - Regular Meeting

Glenwood Community School District

Public Hearing &Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday September 11, 2023

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, and John Zak
.
Approval of Agenda – J Zak made a motion to approve the agenda with modification. E Krueger seconded the motion. All voted “aye”. Motion Carried
Public Hearing The public hearing for the Resolution to Expend Funds from the District’s Flexibility Account began at 6:05 p.m. No comments were received from the community members in attendance.
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – E Richardson made a motion to approve the consent agenda including items 6A, 6B, 6D through 6L and to table Item 6C. Board Policies First Reading to the September 25, 2023, Work Session. E Krueger seconded the motion. All voted “aye”. Motion Carried
6A. Approval of Minutes

Minutes were approved for the August 14, 2023
Regular Meeting &August 28, 2023
Regular Meeting.

6B. Approval of Board Policies -
Second Reading Approvals:

POLICY #	DESCRIPTION
None

6C. Approval of Board Policies -
First Reading Approvals:

TABLED to September25, 2023 Work Session

POLICY #	DESCRIPTION
104.2	Anti-Bullying and Anti-Harassment Policy
104.2P	Anti-Bullying and Anti-Harassment Investigation Procedures
204.11	Public Participation in Board Meetings
405.1	Child Abuse Reporting
405.1R	Child Abuse Reporting Regulations
412	Required Professional Development for Employees
413	Licensed Employee Professional Development
505.7	Student Disclosure of Identity
505.7FR1	Report of Student Disclosure of Identity
505.7FR2	Request to Update Student Identity
603.3P	Testing Program
601.1	School Calendar
602.6	Health Education
604.1R	Instructional Materials Selection Regulations

604.3	Objection to Instructional and Library Materials
604.3R	Reconsideration of Instructional and Library Materials Regulation
604.3RF1	Request to Prohibit A Student From Accessing Specific Instructional and Library Materials
604.3RF2	Instructional Materials Reconsideration Request Form
604.7	School Library
604.4R1	Use of Information Resources Regulation

6D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Madisen Doyen	Special Education Associate	$14.00 per hour
Laura O’Connor	Substitute Food Service Worker	$12.50 per hour
Pam Sargent	Substitute Special Education Associate	$14.00 per hour

6E. Transfers

NAME	FROM / TO	WAGE
Kylyn Anderson	From Northeast to Middle School	No Change

6F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement

NAME	POSITION	REASON	DATE
Tracy Johnson	Building &Grounds Maintenance Assistant	Retirement	October 31, 2023

6G. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Andrew F.	Glenwood	Remain after move	Fremont-Mills	Approve	Yes
Lilly F.	Glenwood	Remain after move	Fremont-Mills	Approve	Yes
AnnaMarie S.	Glenwood	Remain after move	Fremont-Mills	Approve	Yes
Alec S.	Glenwood	Remain after move	Fremont-Mills	Approve	Yes

6H. Approval of Financial Reports

Approval of bills and financial reports as of August 31, 2023.

6I. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOU NT

DATES

West Library

Book Fair

Library Books

AMAP

Oct. 18-27, 2023

Dance Team

Rams Bracelets &Hair

Extensions

Dance Gear, Camps, Poms, Nationals

$500

Sept. 15-Dec. 15, 2023

6J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Jordan Hansen	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
Lindsey Tadin	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
Megan Sheeder	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
Marissa Briley	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
Cindy Menendez	Behavior Solutions Conf.	El Paso, TX	09/26/2023	09/28/2023
Macy Burgess	Behavior Solutions Conf.	El Paso, TX	09/26/203	09/28/2023
Derrica Hutchings	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
Julie McMullen	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
Ericka Lang	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
Tami Bertini	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
Megan Sheeder	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
Ben Haynes	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
Amie Abbott	Teaching and Learning Conf.	Orlando, FL	10/15/2023	10/18/2023
Shamani Langille	Iowa Talented &Gifted Assoc. Annual Conference	Des Moines, IA	10/16/2023	10/18/2023

6K. Grant Requests

NAME	PURPOSE	AMOUNT
None

6L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
Sports, Digital Media Design Fundamentals	Draft	2023-2024

Announcements and Communications 7A.
Comments from Public – None

7B. Comments from Board of Education – None

7C. Legislative Update – Superintendent Dr. Embray provided a Legislative update.

7D. Presentations –

7D. 1. – Get Your Teach On Conference Report – A large group of Instructors from Northeast and West Elementary Schools gave a presentation on the Get Your Teach On conference that was attended this past summer. The conference experience was extremely positive, and they have implemented strategies taken from the conference. The entire group highly recommend that another group of instructors attend the conference next summer.

7D. 2. - ISASP Performance Summary – Assistant Superintendent Dr. Chad Lang gave a presentation on the Spring 2023 Iowa State Assessment of School Progress (ISASP) Results. Glenwood CSD achieved outcomes of advanced &proficient that were above the state average in 86% of assessment batteries.

7E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on planning discussions relating to the GRC closing, and facilities plans.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
Old Business - None
New Business – A. to G.

10A. Approval of Flexibility Fund Resolution

J Zak made a motion for approval of the Resolution to expend funds from the District’s Flexibility Account for instructional programs, professional development, and other general fund expenses. These funds, in the amount of $300,000, were unexpended and unobligated from Restricted Fund Professional Development – TQPD. E Krueger seconded the motion. All voted “aye”. Motion carried.

10B. Approval to Purchase a 65 Passenger Demonstration Bus

E Krueger made a motion for approval to purchase a 65-Passenger Demonstration Bus in July 2024. E Richardson seconded the motion. All voted “aye”. Motion carried.

10C. Approval of Co-Sexual Harassment Officers

E Richardson made a motion for approval of the appointment of Heidi Stanley and Ashlie Salazar as the District’s Co-Sexual Harassment Officers for 2023-2024. C Becker seconded the motion. All voted “aye”. Motion carried.

10D. Approval of Designation &Authorization of Title IX Coordinator

J Zak made a motion for approval of the designation of Cindy Menendez as the District’s Title IX Coordinator and authorizes her to coordinate the District’s efforts to comply with the District’s responsibilities under Title IX (20 U.S.C. §§ 1681, et. Seq.). E Krueger seconded the motion. All voted “aye”. Motion carried.

10E. Approval of Equity Officer

C Becker made a motion for approval of the re-appointment of Cindy Menendez as the District’s Equity Officer for 2023-2024. E Richardson seconded the motion. All voted “aye”. Motion carried.

10F. Approval of Level I Investigators &Alternates

J Zak made a motion for approval of the appointment of Administrators as Level I investigators and as alternates on Level I investigations. C Becker seconded the motion. All voted “aye”. Motion carried.

10G. Approval of Use of Signature Stamp &Electronic Signature

J Zak made a motion to approve authorization to the Chief Financial Officer to use the Board President’s signature stamp and/or electronic signature to sign all contracts for tuition-in, transportation, PMIC, and alternative school student contracts; to authorize the Superintendent’s Administrative Assistant to use the Board President’s signature stamp and/or electronic signature to sign all employment contracts; and the Athletic Director to use the Board President’s signature stamp and/or electronic signature to sign all officials/referees’ agreements. E Richardson seconded the motion. All voted “aye”. Motion carried.
Adjournment

As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by E Krueger to adjourn the regular meeting at 7:00 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023.09.25 - Special Board Meeting & Work Session

09 25 2023 - Special Meeting &Work Session (1)

Glenwood Community School District

Special Meeting &Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday September 25, 2023

Special Meeting

Call to Order, Roll Call &Agenda Approval –
President Matt Portrey called the Special Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak.
J Zak made a motion to amend and approve the agenda. E Krueger seconded the motion. All voted “aye”. Motion carried.
Consideration of Action on Consent Items – C Becker made a motion to approve the consent agenda including items 2A through 2G. E Richardson seconded the motion. All voted “aye”. Motion carried.

2A. Approval of Board Policies -
First Reading Approvals and Waive Second Reading:

POLICY #	DESCRIPTION
104.2	Anti-Bullying and Anti-Harassment Policy
104.2P	Anti-Bullying and Anti-Harassment Investigation Procedures
204.11	Public Participation in Board Meetings
405.1	Child Abuse Reporting
405.1R	Child Abuse Reporting Regulations
412	Required Professional Development for Employees
413	Licensed Employee Professional Development
505.7	Student Disclosure of Identity
505.7FR1	Report of Student Disclosure of Identity
505.7FR2	Request to Update Student Identity
603.3P	Testing Program
601.1	School Calendar
602.6	Health Education
604.1R	Instructional Materials Selection Regulations
604.3	Objection to Instructional and Library Materials
604.3R	Reconsideration of Instructional and Library Materials Regulation
604.3RF1	Request to Prohibit A Student From Accessing Specific Instructional and Library Materials
604.3RF2	Instructional Materials Reconsideration Request Form
604.7	School Library
604.4R1	Use of Information Resources Regulation

2B.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results:

NAME	POSITION	SALARY
Brad Asche	Head High School Girls Wrestling Coach	$4,930.00
Alex Williams	Head Middle School Girls Wrestling Coach	$3,190.00
Mary Beth Day	Substitute Teacher	$170 per day
Cynthia Finical	Assistant Play Director	$1,160.00
Thomas Klassen	Substitute Suburban Driver	$22.50 per hour or $45.00 per route
Randy Lyons	Substitute Suburban Driver	$22.50 per hour or $45.00 per route
Brianna Rehn	Substitute Special Education Associate - Level 2/3	$14 per hour
Allison Waters	Substitute Teacher	$170 per day

2C. Transfers

NAME	FROM / TO	WAGE
Diane Whitley	From Administrative Assistant to Assistant Kitchen Manager	$15 per hour

2D. Separation from District -
Coaching positions are contingent upon finding a suitable replacement:

NAME	POSITION	REASON	DATE
Brad Asche	Wrestling Assist / Head HS Girls Wrestling	Resignation	September 12, 2023
Brad Asche	Wrestling Assist	Resignation	September 13, 2023
Adam Buthe	Wrestling Assist / Head HS Girls Wrestling	Resignation	September 12, 2023
Tucker Weber	Wrestling Assist / Head HS Girls Wrestling	Resignation	September 12, 2023
Alex Williams	Wrestling Assist / Head HS Girls Wrestling	Resignation	September 12, 2023
Nolan Williamson	Wrestling Assist / Head HS Girls Wrestling	Resignation	September 12, 2023

2E.
Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDED
Brayden G.	Glenwood		Council Bluffs	Deny
Laila L.	Glenwood		Council Bluffs	TBD
Adaelyn M.	East Mills		Glenwood	Approve	Yes
Braelyn M.	East Mills		Glenwood	Approve	Yes
Nathan P.	CAM		Glenwood	Approve	Yes

2F. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Kara Gibson	2023 Iowa BEST Conf.	Des Moines, IA	10/05/2023	10/06/2023
Jennifer Pontefract	2023 Iowa BEST Conf.	Des Moines, IA	10/05/2023	10/06/2023
Paulina Rodenburg	2023 Iowa BEST Conf.	Des Moines, IA	10/05/2023	10/06/2023
Kathleen Loeffelbein	2023 Iowa BEST Conf.	Des Moines, IA	10/05/2023	10/06/2023
Michelle Millar	2023 Iowa BEST Conf.	Des Moines, IA	10/05/2023	10/06/2023
Kamden Elwood	Autism Conference	Springfield, MO	10/04/2023	10/06/2023
Samantha Wilson	Autism Conference	Springfield, MO	10/04/2023	10/06/2023
Jeff Yoachim	NATA Art Conference	Lincoln, NE	10/13/2023	10/14/2023
Suzanne Hall	ICCA 2023 Honor Cheer Squad	Cedar Falls, IA	11/16/2023	11/17/2023
Suzanne Hall	Iowa High School State Cheer Championships	Des Moines, IA	11/03/2023	11/04/2023
Nicole Thomas	Iowa Technology &Education Connection	Des Moines, IA	10/16/2023	10/17/2023
Devin Embray	SAI Executive Leaders Conf.	Ankeny, IA	10/26/2023	10/27/2023

2G. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

Northeast

Media Center

Scholastic Book Fair

Books for the Northeast

Library

Books are awarded

in lieu of cash

October 13-27, 2023

3A. Approval of LEP Allowable Costs

E Richardson made a motion for approval of the LEP Allowable Costs in the amount of $20,426.09. E Krueger seconded the motion. All voted “aye”. Motion carried.

3B. Approval of Special Education Deficit

E Krueger made a motion for approval of the FY23 Special Education Deficit in the amount of $650,222.72. The deficit amount will be the amount of allowable growth and supplemental aid the district will be seeking for a negative special education balance. E Richardson seconded the motion. All voted “aye”.

Motion carried.

WORK SESSION

Course Enrollment Analysis - Assistant Superintendent Dr. Chad Lang gave a presentation on the district’s review of Fall 2023 high school enrollment data required by Iowa Code. Enrollment statistics for CES Advanced IWCC Coursework, GCSD Core Subject Advanced Coursework, Career &Technical (CTE), Project Lead the Way and iJAG programs were presented.

Strategic Plan Initiative Update – Superintendent Dr. Devin Embray and Assistant Superintendent Dr. Chad Lang provided an update on the district’s strategic plan initiatives.

Adjournment

As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by E Richardson to adjourn the meeting at 6:54 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023.10.09 - Regular Board Meeting

10 09 2023 - Regular Meeting

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday October 9, 2023

Call to Order &Roll Call –
President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, and John Zak.
Elizabeth Richardson was absent.
Approval of Agenda – C Becker made a motion to approve the agenda with modification. E Krueger seconded the motion. All voted “aye”. Motion Carried
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 5A through 5L. E Krueger seconded the motion. All voted “aye”. Motion Carried
5A. Approval of Minutes

Minutes were approved for the September 11, 2023
Regular Meeting and September 25, 2023 Special Meeting and Work Session.

5B. Approval of Board Policies -
Second Reading Approvals:

POLICY #	DESCRIPTION
None

5C. Approval of Board Policies -
First Reading Approvals:

POLICY #	DESCRIPTION
None

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Traci Allen	Food Service Clerk	$14 per hour
Macy Burgess	National Honor Society Sponsor	$870
Brock Jennings	Assistant Wrestling Coach	$2,900
Reeve Johnson	Accompanist for High School Fall and Winter Concerts	$580 Each
Betsy Maryott	Substitute Teacher	$170 per day
AnnaLisa McGinn	Food Service Floater	$13 per hour
Charles Miksch	Substitute Bus Driver Activity Driver	$25 per hour/$50 per rt $15.75 per hour over 4 hr $63 - 4 hr or less
Melody Ragland	Authorized Substitute Teacher	$160 per day
Jared Rehn	Special Education Associate - Level 2/3	$14 per hour
Michelle Simpson	Substitute Nurse	$170 per day
Francine Williams	Substitute Nurse	$170 per day

5E. Transfers

NAME	FROM / TO	WAGE
Kylyn Anderson	Transfer to Middle School during the mornings and Northeast Elem. during the afternoons	No change
Rachelle Campbell	From Level I to Level ⅔ Special Education Associate	$15.06 per hour
Cathy Cerra	Change in hours to 7:45 a.m. - 2:45 p.m. (M-F)	No change
Elizabeth Clark	Change in hours - 8:00 a.m. - 3:00 p.m. (M/W/F)	No change
Jaden Gaylord	From Level I to Level ⅔ Special Education Associate 7:45 - 3:00 (M-F)	$14 per hour
Leeann Hill	From Level ⅔ Special Education Associate @ MS to Preschool Level ⅔ Special Education Associate	No change
Monique Jens	From Level ⅔ Associate to PreK Program Associate	No change
Evonne Kates	From PK SPED Associate to ESP Associate. Hours from 7:45 a.m. to Noon to 7:45 a.m. - 12:00 Noon on M/Th/F and 7:45 - 3:00 Tu/W	No change
Rachel Kuenzle	From Special Education Assoc to Substitute Special Education Assoc	No change
Jessica Martinez	Change in hours to 8:00 a.m. - 3:00 p.m.	No change
Kyndal Nelson	Change in hours to 8:00 a.m. - 3:00 p.m.	No change
Shari Pavelka	Change in hours to 8:15 a.m. - 3:00 p.m. on M/W/F and 8:15 - 11:30 a.m. on Tu/Th	No change
Nichole Rasmussen	From Substitute Special Education Assoc. to PreK Program Assoc. Hours 7:45 a.m. - 3:15 p.m. M/F and 7:45 a.m. - 12:00 Noon W	No change
Abby Rumery	From Special Education Assoc. to Substitute Special Education Assoc.	No change
Shannon Silvius	From Level I to Level ⅔ Special Education Associate	$14 per hour
Shannon Starnes	To Preschool Level ⅔ Associate	No change
Jennifer Stortenbecker	Moving from the Middle School to the High School	No change
Mickynsie Sutton	Change in hours to 8:00 a.m. - 3:00 p.m. Monday-Thursday. 8:00 a.m. - 11:30 a.m. Friday	No change

5F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement

NAME	POSITION	REASON	DATE
Tracy Blankenship	Substitute Teacher	Verbal Resignation	September 26, 2023
Sarah Brandt	Authorized Substitute Teacher	Verbal Resignation	September 26, 2023
Steve Houser	Maintenance Coordinator	Retirement	December 31, 2023
Rachel Kuenzli	Substitute Special Education Associate	Verbal Resignation	September 26, 2023
Gerard Leahy	Bus Driver	Resignation	September 26, 2023
Blaine Maher	Substitute Teacher	Resignation	September 29, 2023
Shelby Oliphant	Special Education Associate	Resignation	September 25, 2023
Allison Waters	Substitute Teacher	Resignation	September 29, 2023
Khiana Wilson	Child Care Associate	Resignation	August 26, 2023

5G. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Maleisha A.	Glenwood		East Mills	Approve	Yes
Ireland B.	Glenwood	Remain after move	Lewis Central	Approve	Yes
Elisha B.	Glenwood	Remain after move	Lewis Central	Approve	Yes
Hadassah B.	Glenwood	Remain after move	Lewis Central	Approve	Yes
Judah B.	Glenwood	Remain after move	Lewis Central	Approve	Yes
BrezLyn F.	Glenwood		Fremont-Mills	Approve	Yes
Ella G.	Fremont-Mills	Kindergarten	Glenwood	Approve	Yes
Serenity H.	Glenwood	Kindergarten	East Mills	Approve	Yes
Harley H.	Treynor	Kindergarten	Glenwood	Approve	Yes
Harper H.	Clayton Ridge		Glenwood	Approve	Yes
Abram K.	Treynor		Glenwood	Approve	Yes
Layla L.	Glenwood	Kindergarten	East Mills	Approve	Yes
Levon L.	Glenwood	Kindergarten	East Mills	Approve	Yes
Hunter M.	Glenwood		Fremont-Mills	Approve	Yes
Leo N.	Treynor		Glenwood	Approve	Yes
Phoenix S.	Glenwood		East Mills	Approve	Yes
Claire S.	Treynor		Glenwood	Approve	Yes
Kate S.	Treynor		Glenwood	Approve	Yes
Ayden S.	Glenwood	Remain after move	Council Bluffs	Approve	Yes
Star S.	Glenwood	Kindergarten	East Mills	Approve	Yes

5H. Approval of Financial Reports

Approval of bills and financial reports as of September 30, 2023.

5I. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

Teammates

Popcorn Bucket

Sales

Mentoring Room Materials, T-

shirts, Scholarships

$1,000

Nov. 1, 2023 - June 30, 2024

Teammates

Bucksnort National

Sandwich Day Fundraiser

Bucksnort will donate 10% of all sales up to 4:00 p.m.

$300

November 3, 2023

MS Student Council

November Activity Night

Mills Co. Storehouse canned food drive. Money raised will be

donated.

AMAP

Nov. 10th or 17th, 2023

BPA

Lynch Creek Farm

Christmas Wreaths

State Competition Fees &Lodging

$1,000

November 1 - 30, 2023

Builder’s Club

Sunshine Committee

Activity Night

Funds will be used towards

Window Decor / Branding

AMAP

October 13, 2023

5J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Jessica Jones	ITEC Conference	Des Moines, IA	10/16/2023	10/17/2023
Kelsey Miller	ITEC Conference	Des Moines, IA	10/16/2023	10/17/2023
Alison Tucker	ITEC Conference	Des Moines, IA	10/16/2023	10/17/2023
Jennifer Tallmon	ITEC Conference	Des Moines, IA	10/16/2023	10/17/2023
Michelle Parks	ITEC Conference	Des Moines, IA	10/16/2023	10/17/2023
Amanda Cowell	ITEC Conference	Des Moines, IA	10/16/2023	10/17/2023
Bree Jensen	ITEC Conference	Des Moines, IA	10/16/2023	10/17/2023
Jedd Taylor	ITEC Conference	Des Moines, IA	10/16/2023	10/17/2023
Julie Mount	BPA Leadership Conference	Des Moines, IA	10/15/2023	10/16/2023

5K. Grant Requests

NAME	PURPOSE	AMOUNT
Beef Grant	Reimbursement for using beef in HS culinary classes. The goal is to demonstrate various cooking methods through the preparation of using beef products.	$500

5L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
None

Announcements and Communications

6A.
Comments from Public – Tawnie Ware and Megan Ruff spoke to the Board of Education about a proposal they plan to submit on behalf of Renew Mental Health Services for School Based Therapy Services.

6B. Comments from Board of Education – None

6C. Legislative Update – Superintendent Dr. Devin Embray provided an update on the district’s plan and progress toward updating Discipline Polices. Proposed updates are planned for presentation at the October 23, 2023, Work Session.

6D. Presentations – None

6E. GRC Campus Closing Update – Superintendent Embray provided an update on planning discussions relating to the GRC closing, master site plan and facilities.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
Old Business - None
New Business – A. to G.

9A. Approval of Glenwood Community Foundation Grant Applications

C Becker made a motion for approval of the Glenwood Community School Foundation Grant Applications. E Krueger seconded the motion. All voted “aye”. Motion carried.

9B. Approval of 2024-2025 Vehicle Replacement Plan

J Zak made a motion for approval of the proposed 2024-2025 Vehicle Replacement Plan. E Krueger seconded the motion. All voted “aye”. Motion carried.

9C. Approval of 2024 Roofing Project Plan

E Krueger made a motion for approval of the proposed 2024 Roofing Project Plan. C Becker seconded the motion. All voted “aye”. Motion carried.

9D. Approval of TPRA MOU Amendment with Iowa Western Community College

E Kruger made a motion for approval of the Amendment to the TPRA Program Memorandum of Understanding with Iowa Western Community College, J Zak seconded the motion. All voted “aye”. Motion carried.

9E. Approval of TPRA MOU Amendment with William Penn University

C Becker made a motion for approval of the Amendment to the TPRA Program Memorandum of Understanding with William Penn University. E Krueger seconded the motion. All voted “aye”. Motion carried.

9F. Approval of TPRA MOU Amendment with Western Governors University

E Kruger made a motion for approval of the Amendment to the TPRA Program Memorandum of Understanding with Western Governors University. J Zak seconded the motion. All voted “aye”. Motion carried.

9G. Approval of TPRA MOU Amendment with Buena Vista University

J Zak made a motion for approval of the Amendment to the TPRA Program Memorandum of Understanding with Buena Vista College, E Krueger seconded the motion. All voted “aye”. Motion carried.
Adjournment

As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by J Zak to adjourn the regular meeting at 6:45 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023.10.23 - Special Board Meeting & Work Session

10 23 2023 - Special Meeting &Work Session

Glenwood Community School District

Special Meeting &Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday October 23, 2023

Special Meeting

Call to Order, Roll Call &Agenda Approval –
President Matt Portrey called the Special Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak. C Becker
made a motion to approve the agenda. J Zak seconded the motion. All voted “aye”. Motion carried.

Consideration of Action on Consent Items – C Becker made a motion to approve the consent agenda including items 2A through 2E. J Zak seconded the motion. All voted “aye”. Motion carried.

2A. Approval of Board Policies -
First Reading Approvals:

POLICY #	DESCRIPTION
501.10	Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence

2B.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Elizabeth Cook	Kid’s Place Associate	$11.50 per hour
Amanda Dahl	Substitute Special Education Associate	$14 per hour
Faylynn Griffin	Kid’s Place Student Worker	$10 per hour
Kelly Koehler	Substitute Teacher	$170 per day
Emily Lundvall	Kid’s Place Student Worker	$10 per hour
Clayton Mortenson	Maintenance/Grounds Assistant	$20.80 per hour (Includes .75 Evidentiary)
James Salazar	Maintenance/Grounds Coordinator	$25 per hour
Madison Stratton	Kid’s Place Student Worker	$10 per hour
Elizabeth Thiesen	Kid’s Place Student Worker	$10 per hour

2C. Transfers

NAME	FROM / TO	WAGE
Hallie Marasco	From Kid’s Place Associate to Preschool Program Associate	$14 per hour
Brenda DeLashmutt	From Food Service Cook to Food Service Clerk	$14 per hour

2D. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

Team Hope

Pajama Fundraiser

Asking for donations of pajamas in

honor of Hannah DeLashmutt.

AMAP

11/01 - 12/24/2023

2E. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Julie McMullen	Council of Exceptional Children Conference	San Antonio, TX	03/12/2024	03/16/2024
Mark Starner	Iowa Track Coaches Clinic	Ames, IA	12/01/2023	12/02/2023
Jordan Bueltel	Iowa Track Coaches Clinic	Ames, IA	12/01/2023	12/02/2023
Chris Visser	Iowa Track Coaches Clinic	Ames, IA	12/01/2023	12/02/2023
Marissa Klindt	Iowa Track Coaches Clinic	Ames, IA	12/01/2023	12/02/2023
Cory Faust	Iowa High School Athletic Association	Cedar Falls, IA	11/15/2023	11/17/2023
Devin Embray	Institute for Education Innovation	New York, NY	12/08/2023	12/09/2023

New Business – A. to D.

3A. Approval of 3 Year Gallup Access Employee Engagement Renewal

J Zak made a motion to approve a 3-year renewal of the Gallup Access Employee Engagement Agreement. E Krueger seconded the motion. All voted “aye”. Motion carried.

3B. Approval of Temporary Construction Easement

E Richardson made a motion to approve a Temporary Construction Easement for the City of Glenwood to conduct work behind the Middle School along the Right of Way. C Becker seconded the motion. All voted “aye”. Motion carried.

3C. Approval of Clinical Practice / Practicum Affiliation Agreement with Wayne State College

E Krueger made a motion to approve the Clinical Practice / Practicum Affiliation Agreement with Wayne State College. E Richardson seconded the motion. All voted “aye”. Motion carried.

3D. Approval of Proposal of District Corporate Credit Card Conversion

C Becker made a motion to approve conversion of the District Corporate Credit Card Program to the BMO Harris, N.A. Corporate Mastercard Program. J Zak seconded the motion. All voted “aye”. Motion carried.

WORK SESSION

High School Climate &Culture Update – High School Administrator Lorraine Duitsman and High School Instructor Maria Jacobus gave a presentation on the High School Climate and Culture Initiative.

College and Carrier Readiness, ACT Information &GCHS Principal Newsletter - High School Administrator Lorraine Duitsman gave a presentation on the topics of College and Carrier Readiness, ACT Information &GCHS Principal Newsletter.

Annual Financial Health Report – Chief Financial Officer Tim Reinert provided the Glenwood Community School District’s Annual Financial Health Report for the Fiscal Year Ended June 30, 2023.

GRC Campus Closing Update – Superintendent Dr. Embray provided an update on the GRC Campus and Innovation Center. The Board of Education decided to invite the Governor’s GRC Closure Task Force Committee to the November 27, 2023, Work Session, to discuss the plans relating to the Glenwood Community School District’s future occupancy on the GRC Campus.

4A. Closed Session

C Becker made a motion to go into Closed Session to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session, as provided in Iowa Code Section 21.5(1)(i). E Krueger seconded the motion. Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 8:05 p.m. 4B. Return to Open Session

E Richardson made a motion to return to Open Session. E Krueger seconded the motion. Curt Becker, Eva

Krueger, Elizabeth Richardson, Matt Portrey, and John Zak all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 8:55 p.m. 4C. Action

No Action was taken.

Adjournment

As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by J Zak to adjourn the meeting at 8:56 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023.11.13 - Regular Board Meeting

11 13 2023 - Regular Meeting

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday November 11, 2023

Call to Order &Roll Call –
President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Elizabeth Richardson, Matt Portrey and John Zak.
Eva Krueger was absent.
Approval of Agenda – J Zak made a motion to approve the agenda with modification. E Richardson seconded the motion. All voted “aye”. Motion Carried
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – E Richardson made a motion to approve the consent agenda including items 5A through 5L. C Becker seconded the motion. All voted “aye”. Motion Carried

5A. Approval of Minutes

Minutes were approved for the October 9, 2023, Public Hearing &Regular Meeting and the October 23, 2023, Special Meeting and Work Session.

5B. Approval of Board Policies -
Second Reading Approvals

POLICY #	DESCRIPTION
501.10	Discipline of Students Who Make Threats of Violence or Cause Incidents of Violence

5C. Approval of Board Policies -
First Reading Approvals:

POLICY #	DESCRIPTION
None

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Delanie Evans	Kid’s Place Student Worker	$10 per hour
Brooklyn Jones	Kid’s Place Student Worker	$10 per hour
Summit Nielsen	Substitute Teacher	$170 per day
Amie Sharon	Authorized Substitute Teacher	$160 per day

5E. Transfers

NAME	FROM / TO	WAGE
Sara Stanton	From 8:00 a.m. - 3:00 p.m. Monday - Thursday to 7:45 a.m. - 2:45 p.m. Monday, Tuesday, Thursday	No change

5F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
John Fada	Substitute Bus Driver	Termination	November 9, 2023
Molly Goodman	Kid’s Place Associate	Resignation	October 10, 2023
Charles Miksch	Substitute Bus Driver	Resignation	November 1, 2023
Tiffany Welton	Substitute Teacher	Resignation	October 30, 2023

5G.
Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Elaina D.	Shenandoah		Glenwood	Approve	Yes
Liam D.	Lewis Central	Right of Continuation	Glenwood	Approve	Yes
Bentlee H.	Glenwood		Fremont-Mills	Approve	Yes
Seth W.	East Mills		Glenwood	Approve	Yes

5H. Approval of Financial Reports

Approval of bills and financial reports as of October 31, 2023.

5I. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

iJAG

Candle Fundraiser

T-shirts, fees &supplies. There are more

students, therefore more funds are needed.

AMAP

11/14/2023

HS FCCLA

Holiday Treats

To cover costs of State FCCLA

AMAP

11/27/23 -

12/15/23

Glenwood Boys/

Girls Wrestling

Pin-a-thon

State hotel costs

AMAP

11/14-30/2023

TeamMates Mentoring

Collina Candle Fundraiser

Scholarship &match support

$300

11/27/23 -

12/30/23

5J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Devin Embray	IASB Convention	Des Moines, IA	11/15/2023	11/16/2023
Tim Reinert	IASB Convention	Des Moines, IA	11/15/2023	11/16/2023
Bruce Landstrom	Iowa Track &Field Coaches Clinic	Ames, IA	12/01/2023	12/02/2023
Jessica Miller	Agriculture Education Summit	Ankeny, IA	01/22/2024	01/23/2024
David Clark	All-State Festival	Ames, IA	11/16/2023	11/18/2023
David Clark	Compete with Color Guard for Winter Guard State Championship	Des Moines, IA	11/28/2023	11/29/2023
Sam Klemme	All State Festival	Ames, IA	11/16/2023	11/18/2023
Cheri Maxwell	Iowa State Dance Team	Des Moines, IA	12/01/2023	12/02/2023

5K. Grant Requests

NAME	PURPOSE	AMOUNT
STEM Best Award	To prepare students of Iowa for future success	Up to $40,000

5L. Curriculum

L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
None

Announcements and Communications 6A.
Comments from Public –

Nicholas Cook spoke to the BOE on his viewpoint and on behalf of the group he represented who were adamantly opposed to the proposed bond voted on November 7, 2023. Mr. Clark specifically cited the following reasons of the opposition: 1. Lack of transparency, 2. Inclusion of Kids Place in the Northeast campus facility renovation &3. Actions of the Rams Reimagined PAC Committee who supported the bond.

6B. Comments from Board of Education – Director Elizabeth Richardson thanked the High School staff for the outstanding Veterans Day assembly held on November 10, 2023. She indicated there was a high degree of patriotism, school pride and community appreciation. She also congratulated students and staff who participated in the Fall Play and the Band Banquet held last weekend.

6C. Legislative Update – Superintendent Dr. Embray, provided a current legislative update.

6D. Presentations – None

6E. GRC Campus Closing Update – Dr. Embray provided an update on discussions with the State of Iowa Department of Administrative Services and the Local Task Force relating to the GRC closure, the master site plan, facilities plans and current economic considerations.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
Old Business - None
Adjournment Sine Die Tabled Until the November 27, 2023, Special Meeting
Annual Reorganization Meeting Tabled Until the November 27, 2023, Special Meeting
New Business – A. to G.

11A. Approval of Early Notification Incentive

C Becker made a motion to approve the early notification incentive, to position Glenwood CSD for hiring for opening positions from a highly qualified candidate pool. J Zak seconded the motion.

All voted “aye”. Motion carried.

11B. Approval of drawings &Specifications for the Middle School Roof

J Zak made a motion for approval of the drawings and specifications for the partial Roof modifications to sections 9 &11 of the Middle School. E Richardson seconded the motion. All voted “aye”. Motion carried.

11C. Approval of Memorandum of Agreement with Renew Mental Health, LLC

E Richardson made a motion to approve the Memorandum of Agreement with Renew Mental Health LLC. C Becker seconded the motion. All voted “aye”. Motion carried.

11D. Approval of Election of Green Hills AEA Board Member

C Becker made a motion to approve voting for a candidate to serve on the Green Hills AEA Board of Directors. J Zak seconded the motion. All voted “aye”. Motion carried.

11E. Approval of Agreement with KPE

Action on the agreement with KPE with respect to the Innovation Center was tabled until the November 27, 2023, Special Meeting.

11.F Approval of Cooperative Agreement with the University of Northern Iowa

E Richardson made a motion for approval of the Cooperative Agreement with Northern Iowa University for student teacher placements or any other educational experience. C Becker seconded the motion.

All voted “aye”. Motion carried.

11G. Approval of 2024- 2025 Lifetouch Service Agreement

C Becker made a motion to approve the Service Agreement with Lifetouch for the 2024–2025 school year. J Zak seconded the motion. All voted “aye”. Motion carried.
Adjournment

As there was no further business to come before the Board at this time, a motion was made by J Zak and seconded by E Richardson to adjourn the regular meeting at 6:34 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023.11.27 - Special Board Meeting & Work Session

11 27 2023 - Special Meeting &Work Session

Glenwood Community School District

Special Meeting &Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday November 27, 2023

Special Meeting

Call to Order, Roll Call &Agenda Approval –
President Matt Portrey called the Special Meeting to Order at 6:30 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, Matt Portrey, and John Zak.
C Becker made a motion to approve the agenda. E Krueger seconded the motion. All voted “aye”. Motion carried.

Consideration of Action on Consent Items – C Becker made a motion to approve the consent agenda including items 2A through 2E. E Krueger seconded the motion. All voted “aye”. Motion carried.

2A.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background

NAME	POSITION	SALARY
Debra Lincoln	Substitute Nurse	$170 per day
Marisa Schoening	Bus Associate	$14.50 per hour

2B.
Transfers

NAME	FROM / TO	WAGE
Michaela Doherty	From Kid’s Place Lead Teacher to Teacher (Prorated to start date) Contingent upon receipt and review of official transcripts	$47,656 -
Diane Whitley	From Assistant Kitchen Manager to Substitute Food Service Worker

2C. Separation from District -
Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
Holly Schneider	Teacher	Resignation	End of 2023-2024 SY
Samantha Teegarden	Substitute Food Service Worker	Resignation	November 9, 2023
Lauriel Weekly	Interventionist 3-5	Retirement	End of 2023-2024 SY

2D.
Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Graeden C.	CAM - Iowa Connections Academy		Glenwood	Approve	Yes

2E.
Out of State / Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE

Devin Embray	ISFLC Conference	Ankeny, IA	12/12/2023	12/14/2023
Tim Reinert	ISFLC Conference	Ankeny, IA	12/12/2023	12/14/2023

GRC &Bond Issue Discussion -

Representatives of the Local GRC Task Force, Andrew Rainbolt, Mark Lincoln, and Larry Winum, attended and discussed the current status of the GRC campus closing with the School Board. The Local Task Force communicated realistic recommended steps for the GCSD moving forward. The Local GRC Task Force indicated that there is not much of a chance of realistically including the GCSD as part of the GRC redevelopment plan. The redevelopment plan will be a long-term project and will not likely align with the GCSD master facility plan timelines. The Local GRC Task Force indicated that from their perspective, they fully support GCSD developing alternate facility plans for all GCSD programming, enterprises, and facility occupancy at the GRC as soon as feasible.

The Local Task Force reported that major challenges relating to the antiquated GRC Power Plant and related utility infrastructure have made salvaging much, if any, of the campus very challenging. Maintaining the power plant as is will be impossible. Estimated ongoing operating costs are unknown and redevelopment would be cost prohibitive. As a result of this major obstacle, the Local GRC Task Force does not anticipate or guarantee any long-term plan for continuing operations of the GRC past June 30, 2024, including any lease extensions for the 103 Central building.

The task force recommended working with the Mills County Economic Development Foundation, Inc. to address the positives having a tool like an established, affordable childcare enterprise such as Kids Place, has on community growth. Childcare is considered to be a critical infrastructure element of a community, just like housing and roads.
Adjournment Sine Die

As there was no further business to come before the Board at this time, a motion was made by C Becker and seconded by E Krueger to adjourn the regular meeting at 7:35 p.m. and call the reorganization meeting to order at 7:35 pm. All voted “aye”. Motion carried.

Board of Education Annual Reorganization Meeting

Board Secretary - Treasurer Tim Reinert called the reorganization meeting to order and conducted the organizational meeting of the new board of directors.

5A. Installation of Newly Elected Board of Education Directors

Board Secretary - Treasurer Tim Reinert administered the Oath of Office to newly elected board members Kellie Stewart and Tony Winton.

5B. Election of Officers 5B.1. Election of President

Board Members voted by paper ballot for Board President. Ballots Cast for President were as follows:

Board Member Vote

Matt Portrey Matt Portrey

John Zak Matt Portrey

Elizabeth Richardson Matt Portrey

Kellie Stewart Matt Portrey

Tony Winton Matt Portrey

Matt Portrey was declared Board President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to President, Matt Portrey.

5B.2. Election of Vice-President

Board Members voted by paper ballot for Board Vice-President. Ballots Cast for Vice-President were as follows:

Board Member Vote

Matt Portrey John Zak

John Zak John Zak

Elizabeth Richardson John Zak

Kellie Stweart John Zak

Tony Winton John Zak

John Zak was declared Board Vice-President. Board Secretary - Treasurer Tim Reinert, administered the Oath of Office to Vice-President, John Zak.

5C. Set Meeting Dates, Time, and Place for 2023-24

E Richardson made a motion to approve the following schedule for Board meetings for the 2023-24 school year. Regular board meetings and board work sessions will be held at the Central Office beginning at 6:00 pm unless otherwise noted. T Winton seconded the motion. All voted “aye”. Motion carried.

PROPOSED DATE	MEETING TYPE	PROPOSED SITE	POSSIBLE CONFLICT
November 27, 2023	Work Session	103 Central, 3rd Floor
December 11, 2023 at 5:30 p.m.	Regular Meeting	High School Media Center	HS Vocal/Band Holiday Concert (7:00 p.m. at the High School)
January 8, 2024	Regular Meeting	103 Central, 3rd Floor
January 22, 2024	Work Session	103 Central, 3rd Floor
February 12, 2024	Regular Meeting	103 Central, 3rd Floor	9th Grade Boys Basketball (Home vs Council Bluffs AL)
February 26, 2024	Work Session	103 Central, 3rd Floor	Western Iowa Tech Jazz Festival (All Day Event)
March 11, 2024	Regular Meeting	103 Central, 3rd Floor	State Individual Speech Contest (All Day Event)
March 25, 2024	Work Session	103 Central, 3rd Floor	Iowa Vocal Jazz Championships (All Day Event - Must Qualify)
April 8, 2024	Regular Meeting	103 Central, 3rd Floor
April 22, 2024	Work Session	103 Central, 3rd Floor
May 13, 2024	Regular Meeting	103 Central, 3rd Floor
May 28, 2024 (Tuesday)	Work Session	103 Central, 3rd Floor	Memorial Day Holiday
June 10, 2024	Regular Meeting	103 Central, 3rd Floor
June 24, 2024	Work Session	103 Central, 3rd Floor
July 8, 2024	Regular Meeting	103 Central, 3rd Floor
July 22, 2024	Work Session	103 Central, 3rd Floor

August 12, 2024	Regular Meeting	103 Central, 3rd Floor
August 26, 2024	Work Session	103 Central, 3rd Floor
September 9, 2024	Regular Meeting	103 Central, 3rd Floor
September 23, 2024	Work Session	103 Central, 3rd Floor
October 14, 2024	Regular Meeting	103 Central, 3rd Floor	Columbus Day
October 28, 2024	Work Session	103 Central, 3rd Floor
November 12, 2024 (Tuesday)	Regular Meeting	103 Central, 3rd Floor	Veterans’ Day

5D. Appointments &Assignments for 2023-24

E Richardson made a motion to approve the following committee assignments for 2023-24. K Stewart seconded the motion. All voted “aye”. Motion carried.

COMMITTEE	MEMBER
Mills County Conference Board	Matt Portrey
Empowerment Board	Elizabeth Richardson
Buildings/Grounds and Transportation	Tony Winton
IASB Delegate Assembly	Matt Portrey
CCC Committee	John Zak
Wellness Committee	Kellie Stewart
Review Board Meeting Bills	Revolves each month in alphabetical order
Technology Committee	Tony Winton
Glenwood Community School Foundation	Elizabeth Richardson
Super Board Representative	Kellie Stewart

5E. Appointment of Chief Financial Officer/Business Manager/Board Secretary-Treasurer

J Zak made a motion to approve Tim Reinert as the District’s Chief Financial Officer/Business Manager/Board Secretary-Treasurer. T Winton seconded the motion. All voted “aye”. Motion carried.

President Matt Portrey administered the Oath of Office.

5F. Approval of Official Publication

K Stewart made a motion to approve the Opinion-Tribune as the school district’s official publication. T Winton seconded the motion. All voted “aye”. Motion carried.

5G. Approval of Legal Counsel

J Zak made a motion to approve the appointment of Ahlers &Cooney, P.C. as legal counsel for the school district. E Richardson seconded the motion. All voted “aye”. Motion carried.

5H. Approval of Bank Depositories and Limits

J Zak made a motion to approve the following bank depositories and limits. T Winton seconded the motion. All voted “aye”. Motion carried.

Name of Depository	Location	Maximum Deposit
Glenwood State Bank	Glenwood, IA	$20,000,000.00
ISJIT	Naperville, IL (managed)	$20,000,000.00
First National Bank	Glenwood, IA	$ 5,000,000.00

New Business – A. to D.

6A. Approval of SBRC Application

K Stewart made a motion to approve the SBRC Application for increased spending authority resulting from FY24 increased certified enrollment and for FY24 Open Enrolled Out students who were not part of the FY23 certified enrollment of $73,296 and $88,587 respectively. J Zak seconded the motion. All voted “aye”. Motion carried.

6B. Approval of Settlement Agreement &Release with Communication Innovators, Inc.

E Richardson made a motion to approve the settlement agreement and release with Communication Innovators, Inc. regarding the damaged sewer line at 4th
&Locust Streets. T Winton seconded the motion. All voted “aye”. Motion carried.

6C. Approval of Memorandum of Understanding with the State of Iowa Cybersecurity Program

K Stewart made a motion to approve the memorandum of understanding to participate in the State of Iowa provided cybersecurity program. T Winton seconded the motion. All voted “aye”. Motion carried.

6D. Approval of Memorandum of Understanding with Glenwood Police Department

J Zak made a motion to approve entering into a memorandum of understanding with the Glenwood Police Department concerning the Handle with Care program to ensure our staff are aware and respond accordingly. E Richardson seconded the motion. All voted “aye”. Motion carried.

WORK SESSION

Fall Activity Surveys – Activities Director Jeff Bissen gave a presentation on the Fall High School Activities Survey Results with data from Students, Parents and Coaches.

HS &MS Outcome Assessments – Administrators Heidi Stanley and Lorraine Duitsman gave a presentation on the Q1 FY23-24 HS &MS Assessment Results.

FAST Benchmark Assessment Data - Administrators Ashlie Salazar, Kara Huisman and Heidi Stanley gave a presentation on the Fall 2023 FAST Benchmark Assessment Results.

Adjournment

As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by E Richardson to adjourn the meeting at 9:45 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023.12.11 - Regular Board Meeting

12 11 2023 - Regular Meeting

Glenwood Community School District Regular Meeting of the Board of Directors

High School Media Center - 504 East Sharp Street, Glenwood, IA 51534 Monday December 11, 2023

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 5:30 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Jon Zak, Elizabeth Richardson, Kellie Stewart and Tony Winton
.
Approval of Agenda – J Zak made a motion to approve the agenda with modification. E Richardson seconded the motion. All voted “aye”. Motion Carried
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – E Richardson made a motion to approve the consent agenda including items 5A through 5L. K Stewart seconded the motion. All voted “aye”. Motion Carried
5A. Approval of Minutes

Minutes were approved for the November 13, 2023
Regular Meeting and November 27, 2023 Special Meeting &Work Session.

5B. Approval of Board Policies -
Second Reading Approvals:

POLICY #	DESCRIPTION
None

5C. Approval of Board Policies -
First Reading Approvals:

POLICY #	DESCRIPTION
803.1	PURCHASING AND BIDDING
803.1E1	CHECKLIST FOR PROJECT CONSIDERATION
803.1E2	PURCHASING AND BIDDING FLOWCHART
803.1R1	FEDERAL FUNDS IN PROCUREMENT CONTRACTS

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Nolan Allmon	Child Care Associate at Kid’s Place (High School Worker)	$10.00 per hour
Amanda Belt	Substitute Teacher	$170 per day
John Corcoran	Assistant Middle School Boys Basketball Coach	$2,320
Devan Rice	Substitute Nurse	$170 per day
Lillian Sullivan	Child Care Associate at Kid’s Place (High School Worker)	$10.00 per hour
Jerrah Williams	Child Care Associate at Kid’s Place	$11.50 per hour

5E. Transfers

NAME	FROM / TO	WAGE
Brenda DeLashmutt	From Clerk to Assistant Kitchen Manager	$15.00 per hour
Jared Rehn	From Special Education Assoc. to Substitute Special Education Assoc.	No Change

5F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
Madisen Doyen	Special Education Associate	Resignation	December 20, 2023
Cory Faust	Head Middle School Girls Basketball Coach	Resignation	November 28, 2023
Caroline Gran	Authorized Substitute Teacher	Resignation	November 30, 2023
David Gran	Authorized Substitute Teacher	Resignation	September 30, 2023
Emily Ray	Special Education Associate	Resignation	November 20, 2023

5G. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
None

5H. Approval of Financial Reports

Approval of bills and financial reports as of July 31, 2023.

5I. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

Reach/SADD

Pink Out

Raise money for Mills County Relay for Life

for the American Cancer Society

AMAP

Jan. 29-Feb. 2,

2024

5J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Megan Wake	Presenting at the Council for Exceptional Children Convention	San Antonio, TX	03/12/2024	03/16/2024
Devin Embray	ISFLC Conference	Ankeny, IA	02/20/2024	02/22/2024
Tim Reinert	ISFLC Conference	Ankeny, IA	02/20/2024	02/22/2024

5K. Grant Requests

NAME	PURPOSE	AMOUNT
None

5L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
None

Announcements and Communications

6A.
Comments from Public – Joann Farmer spoke on behalf of concerned parents regarding book themes of LGBTQ within Scholastic Book Fairs. She proposed alternatives to Scholastic Book Fairs that the district should research and consider for future book fairs.

6B. Comments from Board of Education – None

6C. Legislative Update – None

6D. Presentations –

6D1. The Glenwood CSD Administration Team gave a presentation on the Professional Learning PLC Institute conference that they attended in July 2023.

6D2. Assistant Superintendent Dr. Chad Lang gave a presentation on the GCSD 2022-2023 Iowa School Performance Profile results. Scores for all four buildings showed consistent improvement and show clearly that GCSD is on the rise and there is a lot to be excited about in the education programs GCSD provides.

6E. GRC Campus Closing Update – Superintendent Embray provided an update on the GRC Campus closing. The Local GRC Task Force met recently and indicated that it is becoming clear that issues concerning future operation of the GRC power plant will be problematic for any future occupancy on the GRC Campus. Representatives of the task force are scheduled to go to Des Moines this week to speak to the Governor’s office concerning eventual handoff of the GRC Property in 2024. No plans for future operation of the GRC campus have been solidified and more information will be forthcoming.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
Old Business - None
New Business – A. to C.

9A. Approval of Mid-Term Graduates

J Zak made a motion for approval of Mid-Term Graduates, contingent upon successful completion of all requirements. T Winton seconded the motion. All voted “aye”. Motion carried.

9B. Closed Session

K Stewart made a motion to go into Closed Session to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session, as provided in Iowa Code Section 21.5(1)(i). E Richardson seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 6:15 p.m.

4B. Return to Open Session

E Richardson made a motion to return to Open Session. K Stewart seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 6:55 p.m. 4C. Action

K Stewart made a motion to approve offering Lorraine Duitsman the high school principal position for the 2024-2025 through 2025-2026 school years. Upon acceptance of the offer, Lorraine Duitsman’s position title will also change to High School Principal for the remainder of the 2023-2024 school year.
Adjournment

As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by T Winton to adjourn the regular meeting at 7:00 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023.12.19 - Special Board Meeting

12 19 2023 - Special Meeting

Glenwood Community School District Special Meeting of the Board of Directors Zoom Conference Cal – 8:30 a.m.

Monday December 19, 2023

Special Meeting

Call to Order, Roll Call &Agenda Approval –

President Matt Portrey called the Special Meeting to Order at 8:30 a.m.

Upon roll call the following Board of Education (BOE) members responded as being present: Elizabeth Richardson, Matt Portrey, John Zak, and Kellie Stewart.
Tony Winton was absent.

K Stewart made a motion to approve the amended agenda. E Richardson seconded the motion. All voted “aye”. Motion carried.
New Business – A. to B.
1. Approval of Resolution Authorizing 2023 Tax Gross Up Payment to Eligible TPRA Program Participants
  
  John Zak made a motion to approve the proposed resolution authorizing 2023 tax gross up payment for Eligible Teacher &Paraeducator registered apprenticeship program participants. Kellie Stewart seconded the motion. All voted “aye”. Motion carried.
2. Approval of Administer Stipends for District Wide Responsibilities

Kellie Stewart made a motion to approve the proposed Administrator stipends for District Wide responsibilities. John Zak seconded the motion. All voted “aye”. Motion carried.

Adjournment

As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by E Richardson to adjourn the meeting at 8:39 a.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.01.08 - Regular Board Meeting

01 08 2024 - Regular Meeting (1)

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534Zoom Call – Due to Inclement Weather

Monday January 8, 2024

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart, and Tony Winton
.
Approval of Agenda – J Zak made a motion to approve the agenda with modification. K Stewart seconded the motion. All voted “aye”. Motion Carried
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – K Stewart made a motion to approve the consent agenda including items 5A through 5L. Elizabeth Richardson seconded the motion. All voted “aye”. Motion Carried

5A. Approval of Minutes

Minutes were approved for the December 11, 2023, Regular Meeting &December 19, 2023, Special Meeting.

5B. Approval of Board Policies -
Second Reading Approvals:

POLICY #	DESCRIPTION
None

5C. Approval of Board Policies -
First Reading Approvals:

POLICY #	DESCRIPTION
None

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Annette Anderson	Food Service Clerk	$14.00 per hour
David Clark	Head Baseball Coach	$6,090
Brittany Jones	Lead Teacher @ Kid’s Place	$12.76 per hour
Barry Loeffelbein	Head 7th Grade Girls Basketball Coach	$3,190
Michelle Marley	Special Education Associate - Level 2/3	$14.00 per hour
Memory Sneed	Special Education Associate - Level 2/3	$14.00 per hour
Cameo Stephens	Substitute Teacher	$170 per day
Grant Stivers	Assistant Baseball Coach	$4,060

5E. Transfers

NAME

FROM / TO

WAGE

Nancy Hals

From Food Service Clerk to Substitute Clerk &Food Service Worker

$13.50 - Sub Clerk

$12.50 - Sub FS

Worker

5F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement

NAME	POSITION	REASON	DATE
Tammy Atwood	Substitute Bus Driver	Termination	January 5, 2024
Dale Boyle	Custodian	Resignation	January 10, 2024
Lynda Eckheart	Teacher	Resignation	End of 2023-2024 SY
Courtney Isenbart	Special Education Teacher Associate	Termination	January 5, 2024
Mary Pat King	Teacher	Retirement	End of 2023-2024 SY
Kathleen Loeffelbein	Counselor	Retirement	End of 2023-2024 SY
Cindy Long	Teacher	Retirement	End of 2023-2024 SY
Michelle Manning	Social Emotional Liaison	Resignation	January 10, 2024
Josh Miller	Middle School Student Council Sponsor	Resignation	End of 2023-2024 SY
Rebecca Neff	Accompanist	Resignation	January 4, 2024
Kim Sieck	Substitute Nurse	Resignation	January 1, 2024
Brian Stanley	Teacher	Resignation	End of 2023-2024 SY
Samantha VanWey	Substitute Special Education Associate	Termination	January 5, 2024
Francine Williams	Substitute Nurse	Termination	January 5, 2024
Nolan Williamson	Assistant Baseball Coach	Resignation	December 20, 2023
Sheena Winchel	Substitute Special Education Associate	Termination	January 5, 2024

5G.
Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Ethan B.	Shenandoah		Glenwood	Approve	Yes
Audrey L.	Glenwood	Remain after Move	Fremont-Mills	Approve	Yes
Jack L.	Glenwood	Remain after Move	Fremont-Mills	Approve	Yes
Cameron M.	Shenandoah		Glenwood	Approve	Yes
Ryley P.	Glenwood		East Mills	Approve	No

5H. Approval of Financial Reports

Approval of bills and financial reports as of December 31, 2023.

5I. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

Teammates

Sugar Makery Popcorn

Fundraiser

Scholarships and mentor support expenses.

$350

03/01 - 18/2024

5J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Devin Embray	SAI Executive Leaders Conference	Ankeny, IA	01/25/2024	01/26/2024
Sam Klemme	Lincoln HS Show Choir Competition	Des Moines, IA	01/13/2024	01/13/2024
Tucker Weber	Wrestling Competition	Basehor, KS	01/12/2024	01/13/2024
Megan (Wake) Sheeder	Midwest Symposium for Leadership in Behavior Disorders 2024	Kansas City, MO	02/28/2024	03/02/2024
David Clark	Cyclone Honor Band	Ames, IA	02/01/2024	02/03/2024
Dixie Thomas	State Wrestling Tournament	Des Moines, IA	02/14/2024	02/17/2024

5K. Grant Requests

NAME	PURPOSE	AMOUNT
None

5L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
None

Announcements and Communications 6A.
Comments from Public – None

6B. Comments from the Board of Education – Matt Portrey updated the BOE on recent meetings with Superintendent Dr. Embray and Mr. Tad McDowell concerning issues regarding Mills County Tax Assessment inequities. The concerns will be brought to the Mills County Conference Board to seek direction on how to address the issues.

6C. Legislative Update – Dr. Embray provided an update regarding the new Federal Accountability Evaluation Plan the Iowa Department of Education is developing and planning to implement. The plan measures the school profile annual report card and could negatively impact certain districts. Lobbying efforts to address concerns are underway.

6D. Presentations – Scheduled presentations were tabled due to inclement weather and will be rescheduled for an upcoming BOE meeting.

6E. GRC Campus Closing Update – Superintendent Embray provided an update on the GRC Campus closing. Good news was recently provided regarding the power plant providing heat and air conditioning supply when Building 103 becomes the only building operating on the GRC campus. Currently, the consultant hired to review the issue indicated that a good short-term solution has been identified and should provide the ability for the GCSD to remain in Building 103 until a move off of the campus in 2025 can be completed. The downside will be a likely significant increase in costs that could impact the GCSD.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
Old Business – None
New Business – A. to J.

9A. Approval of Revenue Purpose Statement Extension Resolution

K Stewart made a motion to approve the resolution to extend the Revenue Purpose Statement (RPS) through 2051. The RPS provides guidelines on how the revenue received from the State of Iowa Secure and Advanced Vision for Education (SAVE) fund is used by the district for expenditures and property tax relief. The public measure for the resolution will be voted on March 5, 2024, at the Special Election.

J Zak seconded the motion. Matt Portrey, Jon Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton voted “aye”. Motion carried.

9B. Approval of Contracts from JR Roofing for Middle School Partial Roof Modifications

E Richardson made a motion for approval of the contract with JR Roofing for Partial Roof Modifications to the Middle school as recommended by KPE Architecture | Engineering | Forensics, in the amount of

$125,510. K Stewart seconded the motion. All voted “aye”. Motion carried.

9C. Approval of Proposed Agreement from the Donovan Group

J Zak E made a motion for approval of the proposed consulting agreement with the Donovan Group for marketing and communication efforts for the district. K Stewart seconded the motion. All voted “aye”. Motion carried.

9D. Approval of Fiscal Year 2023 Annual Audit Report

K Stewart made a motion for approval of the FY23 District Audit completed by Anderson, Larkin &Co., P.C. Certified Public Accountants. J Zak seconded the motion. All voted “aye”. Motion carried.

9E. Approval of At-Risk Funding for the 2024-2025 School Year Programming

E Richardson made a motion for approval of the 2024-2025 Modified Allowable Growth funding of

$736,205 for the At Risk / Dropout restricted categorical programs. T Winton seconded the motion. All voted “aye”. Motion carried.

9F. Approval of Updated Services Agreement with KPE Architects

K Stewart made a motion for approval of the proposed services agreement with KPE Architects for design and engineering services related to planning for facilities for current programming at 103 Central and the Innovation Center. T Winton seconded the motion. All voted “aye”. Motion carried.

9G. Approval of Agreement with Raptor Technologies

J Zak made a motion for approval of the agreement with Raptor Technologies or the district’s visitor badging system. T Winton seconded the motion. All voted “aye”. Motion carried.

9H. Approval of Quote from Score Vision

K Stewart made a motion for approval of the quote from Score Vision to replace the 16-year-old scorer desks. The project will be funded by the Booster Club. T Winton seconded the motion. All voted “aye”. Motion carried.

9I. Discussion of New FY2025 School Budget Process &Setting Public Hearing Dates

The new school budget process for FY 2025 was discussed. There are now two required public hearing dates. The two public hearings must be separate standalone meetings and are for the proposed property tax and second for full budget adoption. The dates will be finalized at an upcoming BOE meeting.

9J. Discussion of 2024 COSSBA Annual Conference

The 2024 COSSBA Annual Conference is scheduled from February 23-25, 2024, in Dallas Texas. Most of the BOE indicated that they plan to attend this National conference.
‌
Adjournment

As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by T Winton to adjourn the regular meeting at 7:17 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.01.22 - Special Meeting & Work Session

01 22 2024 - Special Meeting &Work Session (6)

Glenwood Community School District

Special Meeting &Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday January 22, 2024

Special Meeting

Call to Order, Roll Call &Agenda Approval – President Matt Portrey called the Special Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, John Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton. K Stewart made a motion to amend and approve the agenda. E Richardson seconded the motion. All voted “aye”. Motion carried.

Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 2A through 2F. T Winton seconded the motion. All voted “aye”. Motion carried.

2A. New Hires - Contingent upon completion of pre-employment requirements &favorable background

NAME	POSITION	SALARY
Patty Lacy	Part-Time Custodian	$14.50 per hour
Mackenzie Peterson	Childcare Associate @ Kid’s Place Daycare (HS Worker)	$10.00 per hour

2B. Transfers

NAME	FROM / TO	WAGE
Nicole Hunt	From Kid’s Place Lead Teacher to Preschool Program Associate	$14.00 per hour
Evonne Kates	From Level ⅔ Associate to Preschool Associate	No Change
Carissa Kayl	From Preschool Program Assoc to Special Education Level ⅔ Assoc	No Change
Ruth Stirewalt	From Substitute Teacher to Part-Time Teacher (.625 FTE)	$15,759.90

2C. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
Eli Bales	Assistant Baseball Coach	Resignation	January 16, 2024
Molly Dean	Assistant Track Coach	Resignation	January 16, 2024
Diane Enger	Substitute Teacher	Resignation	January 6, 2024
Valerie Jordan	Media Associate	Resignation	End of 2023-2024 SY
Emily Lundvall	Child Care Associate @ Kid’s Place Daycare	Resignation	January 31, 2024
Janelle Mitchell	Teacher	Resignation	End of 2023-2024 SY
Abbie Rumery	Substitute Associate	Resignation	January 19, 2024

2D. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDED
Hallie G.	Shenandoah		Glenwood	Approve	No
Emarie N.	Shenandoah		Glenwood	Approve	Yes
Ayzia P.	East Mills		Glenwood	Approve	Yes
Gabriella R.	Lewis Central		Glenwood	Approve	No
Isadore S.	CAM		Glenwood	Approve	No
Garrett T.	Shenandoah		Glenwood	Approve	Yes
Andrew W.	Shenandoah		Glenwood	Approve	Yes
Aurora Y.	Glenwood		East Mills	Approve	Yes

2E. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE

Erin Peschel	NCTM Regional Conference	Seattle, WA	02/07/2024	02/10/2024
Courtney Long	NCTM Regional Conference	Seattle, WA	02/07/2024	02/10/2024
Rebecca Ruth	NCTM Regional Conference	Seattle, WA	02/07/2024	02/10/2024

2F. Approval of Financial Reports

Approval of financial reports as of December 31, 2023.

New Business – A. to B.

3A. Approval of Cooperative Sponsorship Agreement with Fremont Mills CSD for Boys &Girls Soccer

E Richardson made a motion for approval of the Cooperative Sponsorship Agreement with Fremont Mills CSD for Boys &Girls Soccer for the 2023-2024 school year. K Stewart seconded the motion. All voted “aye”. Motion carried.

3B. Approval of Tentative Agreement with RELAYHUB, L.L.C.

K Stewart made a motion for approval of the three-year Service Agreement with RELAYHUB, L.L.C. for Medicaid direct claiming services commencing on July 1, 2024, through June 30, 2027. J Zak seconded the motion. All voted “aye”. Motion carried.

WORK SESSION

Discussion of District Safety &Security

The school district’s safety and security environment was discussed. Superintendent Dr. Embray led off the discussion outlining components of the district’s three major safety and security pillars. The pillars are

1. Exterior &Interior Facility Hardening; 2. Staff and Student Training; and 3. Preemptive Mental Health Supports. Representatives from the Glenwood Police Department and Mills County Sheriff Department attended and participated in the discussion.

Discussion of Revenue Purpose Statement

The upcoming vote to extend the Revenue Purpose Statement (RPS) to 2051 was discussed. The BOE reviewed the RPS communication roadmap and additional information that will be communicated.

The district has developed a webpage on the district’s website specifically for the RPS. The RPS provides a vital revenue source to support school infrastructure, improving school safety &security, providing technology that directly benefits students and providing property tax relief. The district’s programming supported by the RPS also provides Glenwood and Mills County with a vital community infrastructure component that benefits continued economic development, growth, and success.

An additional item discussed was providing a background story summarizing the district’s evolving master facility plan that has been impacted by numerous external environmental issues since establishment including but not limited to the Covid 19 pandemic, the upcoming closure of the GRC and ongoing evaluation of long-term district facility requirements to deliver high quality education to all GCSD students.

‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by J Zak and seconded by K Stewart to adjourn the meeting at 9:09 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.02.12 - Regular Board Meeting

02 12 2024 - Regular Meeting (2)

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday February 12, 2024

Public Hearing – 5:45 pm

The public hearing for the 2024-2025 School Calendar began at 5:45 p.m. No comments were received from the community members in attendance.

Regular Meeting – 6:00 pm

Call to Order &Roll Call – Vice President Jon Zak called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Elizabeth Richardson, John Zak, Kellie Stewart, and Tony Winton. Matt Portrey was absent.
Approval of Agenda – E Richardson made a motion to approve the agenda. T Winton seconded the motion. All voted “aye”. Motion Carried
Public Hearing – A public hearing regarding the 2024 – 2025 School Calendar was completed from 5:45 pm to 6:00 pm. There were no comments received.
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – K Stewart made a motion to approve the consent agenda including items 6A through 6L. T Winton seconded the motion. All voted “aye”. Motion Carried

6A. Approval of Minutes

Minutes were approved for the January 8, 2024 Regular Meeting and the January 22, 2024. Special Meeting &Work Session.

6B. Approval of Board Policies - Second Reading Approvals:

POLICY #	DESCRIPTION
None

6C. Approval of Board Policies - First Reading Approvals:

POLICY #	DESCRIPTION
500.16E1	Letter to Parent/Guardian(s) Regarding Attendance
500.16E2	Attendance Cooperation Agreement
500.16E3	Compulsory Attendance Medication Agreement
500.16R1	Truancy Regulations

6D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Ekho Backes	Substitute Nurse	$170 per day
Rebecca Djaja	Substitute Teacher	$170 per day
Dakota Evans	Special Education Associate	$14.00 per day
Christopher Keane	General Education Associate	$13.50 per hour
Kristi Kelly	Substitute Special Education Associate	$14.00 per hour
Casey Marriott	Substitute Nurse	$170 per day
Jeremy Stukenholtz	Assistant High School Principal	$105,000

6E. Transfers

NAME	FROM / TO	WAGE
Alyce Allely	From Kid’s Place On-Site Leader to Kid’s Place Coordinator	$40,000
Elizabeth Clark	From working M/W/F to M/W/TH/F 8:00 a.m. - 3:00 p.m.	No change
Jaden Gaylord	From working Monday - Wednesday to working Monday - Friday	No change
Sherie Hollander	From Teacher to Substitute Teacher (2024-2025 School Year)	2024-25 Sub Rate
Ryan Koch	From Resource Teacher to BSP Teacher (2024-2025 School Year)	2024-25 Salary
Eric Rasmussen	From Classroom Teacher to Full Time Instructional Coach	2024-25 Salary plus $7,000
Michelle Reed	From Food Service Worker to Sub Food Service Worker	$12.00 per hour

6F. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
Kenneth Akers	Lead Custodian	Termination	February 2, 2024
Amanda Belt	Substitute Teacher	Resignation	January 22, 2024
Craig Florian	Play Director and Musical Director	Resignation	February 8, 2024
Sherie Hollander	Teacher	Resignation	End of the 2023-2024 SY
Jennifer Knighton	Special Education Associate	Resignation	February 9, 2024
Cheri Maxwell	Dance Team Sponsor	Resignation	May 31, 2024
Annalisa McGinn	Food Service Worker	Resignation	January 30, 2024
Julie Mount	Teacher	Resignation	End of the 2023-2024 SY
Lilly Sullivan	Child Care Associate	Resignation	February 2, 2024
Roberta Tracy	Lead Teacher @ Kid’s Place	Resignation	February 16, 2024
Nicole Vorhies	Substitute Associate	Resignation	February 1, 2024
Jerrah Williams	Child Care Associate	Resignation	February 6, 2024
Elke Ziebolz	Bus Driver	Resignation	February 16, 2024

6G. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Elleanore A.	Glenwood		Fremont-Mills	Approve	No
Dawson B.	Shenandoah		Glenwood	Approve	Yes
Ethen B.	Glenwood		Fremont-Mills	Approve	No
Penelope B.	Glenwood		Fremont-Mills	Approve	No
Jasmine C.	Shenandoah		Glenwood	Approve	No
Layla C.	Clayton Ridge IA Virtual Acad.		Glenwood	Approve	Yes
Absidy M.	Lewis Central	Continuation of Education	Glenwood	Approve	No
Brayden M.	Lewis Central	Continuation of Education	Glenwood	Approve	No
Lilyan M.	Lewis Central	Continuation of Education	Glenwood	Approve	No
Kenneth S.	Shenandoah		Glenwood	Approve	Yes
Adalyn W.	Glenwood	Continuation of Education	East Mills	Approve	Yes
Odin W.	Glenwood	Continuation of Education	East Mills	Approve	Yes

6H. Approval of Financial Reports

Approval of bills and financial reports as of January 31, 2024.

6I. Fundraising Requests

GROUP	DESCRIPTION	PURPOSE	AMOUNT	DATES
Glenwood FFA	FFA Breakfast	Chapter costs &activities	$700-1,800	02/24/2024
Builders Club	March Madness	Window &door branding decals for the Middle School	AMAP	03/08/2024
HS FCCLA	Spring Treats Bake Sale	State FCCLA Expenses	AMAP	02/26 - 03/15/2024

6J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Devin Embray	ISFLC Conference	Ankeny, IA	02/20/2024	02/22/2024
Tim Reinert	ISFLC Conference	Ankeny, IA	02/20/2024	02/22/2024
Devin Embray	COSSBA Conference	Dallas, TX	02/22/2024	02/25/2024
Tim Reinert	COSSBA Conference	Dallas, TX	02/22/2024	02/25/2024
Devin Embray	IEI Conference	Puerto Rico	03/09/2024	03/12/2024
Samantha Wilson	Midwest Symposium for Leadership in Behavior Disorders	Kansas City, MO	02/28/2024	03/02/2024
Kamden Elwood	Midwest Symposium for Leadership in Behavior Disorders	Kansas City, MO	02/28/2024	03/02/2024
Sara Mulligan	Midwest Symposium for Leadership in Behavior Disorders	Kansas City, MO	02/28/2024	03/02/2024
Sarah Phillips	Midwest Symposium for Leadership in Behavior Disorders	Kansas City, MO	02/28/2024	03/02/2024
Kim Ashlock	Midwest Symposium for Leadership in Behavior Disorders	Kansas City, MO	02/28/2024	03/02/2024
Mary Finn	Council of Exceptional Children Conference	San Antonio, TX	03/12/2024	03/16/2024
Tami Bertini	Council of Exceptional Children Conference	San Antonio, TX	03/12/2024	03/16/2024
Bailey Dinsmore	Council of Exceptional Children Conference	San Antonio, TX	03/12/2024	03/16/2024
Cory Faust	Iowa Football Coaches Association Clinic	Des Moines, IA	02/29/2024	03/02/2029
Julie Mount	Business Professionals Association State Competition	Des Moines, IA	02/18/2024	02/20/2024
Sam Klemme	Show Choir Competition	Lincoln, NE	2/10/2024	2/10/2024
Sam Klemme	Show Choir Competition	Wahoo, NE	2/17/2024	2/17/2024
Sam Klemme	Show Choir Competition	Omaha, NE	3/2/2024	3/2/2024
Sunshine Crawford	National SAM Conference	Ft. Lauderdale, FL	01/25/2024	01/28/2024
Kara Huisman	National SAM Conference	Ft. Lauderdale, FL	01/25/2024	01/28/2024

6K. Grant Requests

NAME	PURPOSE	AMOUNT
None

6L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
None

Announcements and Communications

7A. Comments from Public – Board Policy 204.11 – Public Participation in Board Meetings

Mr. Jay Anderson, Mr. Tad McDowell, Mr. Nicholas Cook and Mr. Charles Dashner all spoke to the Board of Education concerning their respective views on the upcoming vote to extend the Revenue Purpose Statement (RPS) for the Secure and Advance Vision for Education Program through January 1, 2051.

7B. Comments from Board of Education –

Board of Education Directors mentioned that the original vote to approve the current RPS was approved at an 88.26% positive vote on February 7, 2012, and currently expires on December 31, 2031. The vote to extend the RPS to January 1, 2051, is scheduled for March 5, 2024.

Director Elizabeth Richardson commented that nominations for the John A. Gregory Teacher of the Year award are being accepted by the Glenwood Community School Foundation through March 1, 2024.

7C. Legislative Update – Superintendent Dr. Embray provided an update on recent legislative activity.

7D. Presentations –

The Glenwood Community School District Instructional Coaching Team: Julie McMullen, Derrica Hutchings, Ericka Lang, Amie Abbott, Tami Bertini, Ben Haynes, and Megan Wake gave a presentation on the Teaching &Learning Conference they attended in October 2023 in Orlando, Florida.

Director of Student Services Cindy Menendez and SEL’s Marissa Briley, Lindsey Tadin and Megan Wake gave a presentation on the Behavior Solutions Conference that the district’s SEL team attended in September 2023 in El Paso Texas.

7E. GRC Campus Update – Superintendent Dr. Embray provided an update on the GRC Campus closing.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.

Board of Education members mentioned that they appreciated the AEA update in the Technology Report that explained the related possible negative impact and increased costs for district Technology Support.

The BOE also congratulated district administration on the hiring of the new Assistant High School Principal and noted that overall recruiting efforts have had a very positive impact on the district.
Old Business - None
New Business – A. to F.

10A. Approval of 2024 – 2025 School Calendar

T Winton made a motion for approval of the 2024 – 2025 School Calendar. E Richardson seconded the motion. All voted “aye”. Motion carried.

10B. Approval of Entertainment Agreement with Mid America Center

K Stewart made a motion for approval of the Entertainment Agreement with the Mid-America Center for the 2024 MAC Shootout. E Richardson seconded the motion. All voted “aye”. Motion carried.

10C. Approval of Revised Proposal from Mechanical Systems

E Richardson made a motion for approval of the revised proposal from Mechanical Systems, Inc. to furnish and replace two 5-ton heat pumps serving the high school weight room in the amount of $32,950.

K Stewart seconded the motion. All voted “aye”. Motion carried.

10D. Approval of Contract for Partial Roof Modifications for the Middle School

K Stewart made a motion for approval of the contract as recommended by KPE Architecture | Engineering

| Forensics. The contract with JR Roofing is for partial roof modifications for the Middle School in the amount of $125,510. T Winton seconded the motion. All voted “aye”. Motion carried.

10E. Approval of Vehicle Assessment Plan

T Winton made a motion for approval of the Vehicle Assessment Plan as presented. E Richardson seconded the motion. All voted “aye”. Motion carried.

10F. Approval of Agreement with Morningside University for Teacher Education Clinical Experience Placements

K Stewart made a motion for approval of the Agreement with Morningside University for Teacher Education Clinical Experience Placements for student teaching, practicum, field experience and internship. T Winton seconded the motion. All voted “aye”. Motion carried.
‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by E Richardson and seconded by K Stewart to adjourn the regular meeting at 7:51 p.m. All voted “aye”. Motion carried.

John Zak, Board Vice President Tim Reinert, Board Secretary / Treasurer

2024.02.26 - Special Board Meeting & Work Session

02 26 2024 - Special Meeting &Work Session

Glenwood Community School District

Special Meeting &Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday February 26, 2024

Special Meeting

Call to Order, Roll Call &Agenda Approval – President Matt Portrey called the Special Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, John Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton. J Zak made a motion to amend and approve the agenda. T Winton seconded the motion. All voted “aye”. Motion carried.

Consideration of Action on Consent Items – E Richardson made a motion to postpone action on 2A to a future meeting and approve consent agenda items 2B through 2H. K Stewart seconded the motion. All voted “aye”. Motion carried.

2A. Approval of Board Policies - Second Reading Approvals: Action Postponed to a Future Meeting

POLICY #	DESCRIPTION
500.16E1	Letter to Parent/Guardian(s) Regarding Attendance
500.16E2	Attendance Cooperation Agreement
500.16E3	Compulsory Attendance Medication Agreement
500.16R1	Truancy Regulations

2B. New Hires - Contingent upon completion of pre-employment requirements &favorable background

NAME	POSITION	SALARY
Taylor Miller	Student Council Co-Sponsor	$1,160
Tiffany Pace	Substitute Suburban Driver	$45 per route
Brianna Quiroz	High School Counselor	$61,701.89 (2023-2024)
Collis Scott	Building Custodian	$14.50 per hour

2C. Transfers

NAME	FROM / TO	WAGE
Dara Harms	Reading Interventionist to Classroom Teacher (2nd Grade)	2024-2025 Salary
Brianna Jensen	From 3rd Grade Teacher to 5th Grade Teacher	2024-2025 Salary
Jennifer Williams	From .625 FTE ELA Interventionist to .5 FTE TAG - 24-25 School Year	2024-2025 Salary

2D. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
Ciara Caniglia	Authorized Substitute	Resignation	March 31, 2024
Carol Dworak	Teacher	Retirement	End of 2023-2024 SY
Nancy Hals	Food Service Clerk	Resignation	February 12, 2024
Tracy Henner-Delavan	Special Education Associate	Resignation	March 29, 2024
Lu Peverill	Head MS / Assist HS Boys Cross Country Coach	Resignation	January 21, 2024

2E. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Ana C.	CAM		Glenwood	Approve	Yes
Presten C.	Glenwood	Kindergarten Student - 2024-2025	Fremont-Mills	Approve	Yes
Tatum H.	Fremont-Mills		Glenwood	Approve	No
Righley J.	CAM		Glenwood	Approve	Yes
Walter R.	CAM		Glenwood	Approve	Yes

2F. Approval of Financial Reports

Approval of bills as of January 31, 2024.

2G. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

MS Media Ctr

Scholastic Book Fair

Books for the library to update student and

teacher selections.

Books in

lieu of cash

03/04-22/2024

2H. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE

Tim Reinert	IASBO Spring Conference	Des Moines	March 5, 2024	March 7, 2024
Julie McMullen	Instructional Coaching Conf.	New Orleans, LA	October 26, 2024	October 29, 2024
Derrica Hutchings	Instructional Coaching Conf.	New Orleans, LA	October 26, 2024	October 29, 2024
Chad Lang	Instructional Coaching Conf.	New Orleans, LA	October 26, 2024	October 29, 2024
Ben Haynes	Instructional Coaching Conf.	New Orleans, LA	October 26, 2024	October 29, 2024
Amie Abbott	Instructional Coaching Conf.	New Orleans, LA	October 26, 2024	October 29, 2024

Jordan Bueltel	NWMSU Indoor Track Meet	Maryville, MO	March 16, 2024	March 16, 2024
Becky Ruth	NWMSU Indoor Track Meet	Maryville, MO	March 16, 2024	March 16, 2024
Mark Starner	NWMSU Indoor Track Meet	Maryville, MO	March 16, 2024	March 16, 2024
Katie Wilson	NWMSU Indoor Track Meet	Maryville, MO	March 16, 2024	March 16, 2024
Cindy Menendez	Council for Exceptional Children Conf.	San Antonio, TX	March 12, 2024	March 16, 2024
Sarah Joyce	Council for Exceptional Children Conf.	San Antonio, TX	March 12, 2024	March 16, 2024
Michaela Doherty	Midwest Symposium for Leadership in Behavior Disorders	Kansas City, MO	February 28, 2024	March 2, 2024
James Salazar	Asbestos Operations &Maintenance	Johnston, IA	February 26, 2024	February 27, 2024
Clayton Mortenson	Asbestos Operations &Maintenance	Johnston, IA	February 26, 2024	February 27, 2024
James Salazar	Radon Measurement Training	Independence, MO	March 10, 2024	March 11, 2024
Clayton Mortenson	Radon Measurement Training	Independence, MO	March 10, 2024	March 11, 2024

New Business 3A. Closed Session

J Zak made a motion to go into Closed Session to discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor, as provided in Section 21.5 (1)(e) of the open meetings law.

T Winton seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 8:45 p.m. 3B. Return to Open Session

E Richardson made a motion to return to Open Session. T Winton seconded the motion. Matt Portrey,

John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 9:15 p.m. 3C. Action

K Stewart made a motion to accept the Consent Agreement to expel the named student for 365 days.

T Winton seconded the motion. All voted “aye”. Motion carried.

WORK SESSION

Middle School Outcome Assessments – Administrator Heidi Stanley gave a presentation on the Q2 FY23-24 MS Assessment Results.

High School Outcome Assessments – Administrator Lorraine Duitsman gave a presentation on the Q2 FY23-24 HS Assessment Results.

Course Enrollment Analysis – Administrator Lorraine Duitsman gave a presentation on the district’s review of high school enrollment data required by Iowa Code. Fall 2023 &Spring 2024 enrollment statistics for IWCC Advance Coursework, Career &Technical (CTE), Project Lead the Way (PLTW), ROAR, and I JAG were presented.

HS Leadership Team Presentation – Administrator Lorraine Duitsman gave a presentation from the HS Leadership Team.

Strategic Plan Update – Superintendent Dr. Devin Embray &Assistant Superintendent Dr. Chad Lang provided updates on priority focus initiatives of the district’s strategic plan.

Superintendent Monitoring Update - Superintendent Dr. Devin Embray provided an update on progress on Superintendent 2023– 2024 goals.

‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by T Winton and seconded by K Stewart to adjourn the meeting at 9:19 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.03.04 - Regular Board Meeting

03 04 2024 - Regular Meeting

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday March 4, 2024

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart, and Tony Winton .
Approval of Agenda – J Zak made a motion to approve the agenda with modification. K Stewart seconded the motion. All voted “aye”. Motion Carried
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – E Richardson made a motion to approve the consent agenda including items 5A through 5L. K Stewart seconded the motion. All voted “aye”. Motion Carried

5A. Approval of Minutes

Minutes were approved for the February 12, 2024, Regular Meeting &February 26, 2024, Special Meeting &Work Session

5B. Approval of Board Policies - Second Reading Approvals:

POLICY #	DESCRIPTION
None

5C. Approval of Board Policies - First Reading Approvals:

POLICY #	DESCRIPTION
505.4	Graduation Requirements
506	Parent and Family Engagement Title I

5D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Abigail Wingfield	Child Care Associate @ Kid’s Place	$11.50 per hour
Sonia Perea Morales	Teacher Contingent upon receipt &review of official transcripts	$50,537.60 (23-24)
John Corcoran	Assistant High School Boys Track Coach	$3,306.00

5E. Transfers

NAME	FROM / TO	WAGE
Dakota Evans	Was approved to transfer to a Special Education Associate position at Northeast but will be staying in her current position at Kid’s Place	No Change
Christine Holland	From Child Care Associate to AM On-Site	$14.75 per hour

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

NAME	POSITION	REASON	DATE
Brian Morgan	Bus Driver	Resignation	June 28, 2024
Holly Schneider	Middle School Assistant Volleyball Coach High School Assistant Girls Basketball Coach	Resignation	End of 2023-2024 SY

5G. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Kylee A.	Shenandoah		Glenwood	Approve	Yes
Emma J.	Lewis Central	Remain after move	Glenwood	Approve	Yes

5H. Approval of Financial Reports

Approval of bills as of February 28, 2024.

5I. Fundraising Requests

GROUP	DESCRIPTION	PURPOSE	AMOUNT	DATES
West Library	Scholastic Book Fair	Books for West Elementary Library	AMAP	April 16-19, 2024

5J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Emilee Bilharz	FCCLA State Conference	Cedar Rapids, IA	03/17/2024	03/19/2024
Jordan Bueltel	Kansas Relays	Lawrence, KS	04/19/2024	04/20/2024
Becky Ruth	Kansas Relays	Lawrence, KS	04/19/2024	04/20/2024
Mark Starner	Kansas Relays	Lawrence, KS	04/19/2024	04/20/2024
Katie Wilson	Kansas Relays	Lawrence, KS	04/19/2024	04/20/82024
Jordan Bueltel	State Track	Des Moines, IA	05/15/2024	05/18/2024
Becky Ruth	State Track	Des Moines, IA	05/16/2024	05/18/2024
Mark Starner	State Track	Des Moines, IA	05/15/2024	05/18/2024
Jordan Bueltel	Drake Relays	Des Moines, IA	04/25/2024	04/27/2024
Becky Ruth	Drake Relays	Des Moines, IA	04/25/2024	04/27/2024
Mark Starner	Drake Relays	Des Moines, IA	04/25/2024	04/27/2024
Katie Wilson	Drake Relays	Des Moines, IA	04/25/2024	04/27/2024
Amy Benson	ADM Soccer Tournament	Adel, IA	04/12/2024	04/13/2024
Rebecca Bardsley	ADM Soccer Tournament	Adel, IA	04/12/2024	04/13/2024
Jackie Christian	ADM Soccer Tournament	Adel, IA	04/12/2024	04/13/2024
Cort Lovato	Soccer Tournament	Adel, IA	04/05/2024	04/06/2024
Elsa Griffen	Iowa Bandmasters Assoc. Conf.	Des Moines, IA	05/09/2024	05/11/2024
Chris Visser	NWMSU Indoor Track Meet	NWMSU	03/16/2024	03/16/2024
Jeff Bissen	National HS Athletic Coaches Assoc Conference	Bismarck, ND	06/23/2024	06/27/2024

5K. Grant Requests

NAME	PURPOSE	AMOUNT
None

5L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
None

Announcements and Communications 6A. Comments from Public

Ann Staiert thanked the Board of Education for their work and in support to extend the Revenue Purpose Statement (RPS) for the SAVE funding through January 1, 2051.

6B. Comments from Board of Education

Director Elizabeth Richardson expressed her appreciation to the BOE for the reasoned debate relating to the upcoming RPS vote.

6C. Legislative Update – Superintendent Dr. Embray provided an update on recent legislative activity including the current AEA and minimum teacher pay legislative bills.

6D. Presentations –

The Glenwood Community School District Middle School Math Teachers gave a presentation on the Math Teaching Conference they attended in February 2024 in Seattle, Washington.

The scheduled presentations from the TAG Robotics Teams were tabled and will be rescheduled for an upcoming BOE meeting.

6E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on the GRC Campus closing.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
Old Business - None
New Business – A. to F.

9A. Approval of Cooperative Agreement with the University of Northern Iowa

T Winton made a motion for approval of the Cooperative Agreement with the University of Northern Iowa for practitioner preparation (student teaching). K. Stewart seconded the motion. All voted “aye”. Motion carried.

9B. Approval of the Iowa LGRP Natural Gas Contract

Elizabeth Richardson made a motion to approve the Iowa LGRP Natural Gas Program Participation Agreement for the period July 1, 2024, to June 30, 2025. T Winton seconded the motion. All voted “aye”. Motion carried.

9C. Approval of Five-Year Capital Plan

T Winton made a motion for approval of the updated five-year capital plan. J Zak seconded the motion. All voted “aye”. Motion carried.

9D. Closed Session

J Zak made a motion to go into Closed Session to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session, as provided in Section 21.5(1)(i). T Winton seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 7:05 p.m. 9E. Return to Open Session

T Winton made a motion to return to Open Session. K Stewart seconded the motion. Matt Portrey, John

Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 10:25 p.m. 9F. Action

No action was taken.
‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by J Zak and seconded by T Winton to adjourn the regular meeting at 10:30 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.03.18 - Special Board Meeting

03 18 2024 - Special Meeting &Work Session

Glenwood Community School District

Special Meeting &Work Session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday March 18, 2024

Call to Order, Roll Call &Agenda Approval – President Matt Portrey called the Special Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, John Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton. J Zak made a motion to approve the agenda. K Stewart seconded the motion. All voted “aye”. Motion carried.

Work Session

The Glenwood Community School District Board of Education, the Glenwood Redevelopment Corporation and several community members engaged in conversations regarding the future presence of the Glenwood Community School District on the GRC campus.

Representatives of the Glenwood Redevelopment Corporation (Amber Farnan, Andrew Rainbolt, Mark Lincoln, and Larry Winum) provided an update on the current status of the GRC campus closing and developments since November 27, 2023, work session they attended.

Several items were communicated by the Glenwood Redevelopment Corporation including:
1. State of Iowa final decisions and official closure date is in limbo,
2. The Glenwood Redevelopment Corporation currently has no authority, no funding, is not in a position to make any long-term commitments,
3. The GRC Campus infrastructure and power plant are antiquated &still not viable long term,
4. Future costs (i.e. utilities, employees, building maintenance, grounds upkeep, safety, etc.) to stay on the GRC Campus after June 30, 2024, are unknown and will become a GCSD taxpayer cost,
5. The recommended long-term solution for the GCSD programming on the GRC Campus is to relocate off the GRC Campus as soon as possible.

Several community members also attended and provided ideas on several topics including:

Possible short- and long-term facility solutions,
Safety considerations after the GRC Campus officially closes,
The significance of maintaining local control of the GRC Campus redevelopment and future use,
The positive impact &importance of affordable day care services to the Glenwood Community,
Communicating accurate, timely information,
Continue to make safety and security a high priority for GCSD facilities
Developing community relationships, gaining community trust and support for the GCSD.

The BOE thanked everyone in attendance for their input and bringing forward positive ideas for possible solutions rather than complaints. The BOE will be making decisions on facility plans, programming, debt reduction and use of various funding streams including property taxes, the current Revenue Purpose Statement for using annual SAVE funding and possible available grants at upcoming meetings.

Special Meeting

3. New Business 3A. Closed Session

E Richardson made a motion to go into Closed Session pursuant to Iowa Code Section 21.5 1. a. to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that governmental body’s possession or continued receipt of federal funds. T Winton seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 8:05 p.m. 3B. Return to Open Session

J Zak made a motion to return to Open Session. T Winton seconded the motion. Matt Portrey, John Zak,

Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 9:10 p.m. 3C. Action

No Action was taken.

‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by J Zak to adjourn the meeting at 9:14 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.03.25 - Public Hearing, Special Meeting & Work Session

Glenwood Community School District

Public Hearing, Special Meeting &Work Session of the Board of Directors Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday March 25, 2024

Public Hearing – 5:30 pm to 6:00 pm

The public hearing for the FY25 Proposed Property Tax Levy began at 5:30 p.m. Several comments from the community members in attendance were received. Tad McDowell, Kris Thompson, Christopher Ferreti, Cindy Morrical, Ann Staiert, Nicholas Cook, Jay Anderson, Mark Hughes, and Darin Mellor all spoke to share their respective views.

Special Meeting

Call to Order, Roll Call &Agenda Approval – President Matt Portrey called the Special Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, John Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton. J Zak made a motion to amend and approve the agenda. E Richardson seconded the motion. All voted “aye”. Motion carried.

Consideration of Action on Consent Items – K Stewart made a motion to approve the consent agenda including items 2A through 2H. T Winton seconded the motion. All voted “aye”. Motion carried.

2A. Approval of Board Policies - Second Reading Approvals:

POLICY #	DESCRIPTION
500.16	Truancy-Unexcused Absences
500.16E1	Letter to Parent/Guardian(s) Regarding Attendance
500.16E2	Attendance Cooperation Agreement
500.16E3	Compulsory Attendance Medication Agreement
505.4	Graduation Requirements
506	Parent and Family Engagement Title I

2B. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Elias Belt	Building Custodian (Pending High School Diploma)	$14.50 per hour
John Corcoran	Summer Mower	$12.00 per hour
Hailey Crawford	BSP Associate	$14.00 per hour
Sophia Kohls	$59,188.40 (23-24) Contingent upon receipt &review of official transcripts
Sophia Kohls	Business Professionals of America	$2,900 (23-24)
Hannah Smith	Teacher (CADRE)	CADRE Teacher - No Salary
Zachary Spieler	Summer Mower	$12.00 per hour

2C. Transfers

NAME	FROM / TO	WAGE
Terry Hirst	From Building Custodian @ Middle School to Lead Custodian @ West	$15.50 per hour
Eric Johnson	From 3:00 - 11:00 p.m. to 2:00 - 10:00 p.m.	No Change
Mariana Watson	From Student Worker to Childcare Associate	$11.50 per hour

2D. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
Ekho Backes	Substitute Nurse	Resignation	March 4, 2024
Jeffrey Mitts	Auditorium Coordinator	Resignation	June 30, 2024
Marcus Parker	Building Custodian	Resignation	March 13, 2024
Meagan Quinlan	Accompanist	Termination	March 18, 2024
Dan Schoening	Teacher	Retirement	End of 2023-2024 SY
Marisa Schoening	Bus Associate	Resignation	March 7, 2024
Jerry Schumacher	Teacher	Resignation	End of 2023-2024 SY
Reagan Whitehill	CADRE Teacher	Resignation	End of 2023-2024 SY
Alex Williams	Middle School Girls Wrestling Coach	Resignation	End of 2023-2024 SY

2E. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDED
Zander B.	Shenandoah		Glenwood	Approve	Yes

2F. Approval of Financial Reports

Approval of financial reports as of February 29, 2024.

2G. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

Northeast

Elementary

American Heart

Association

Biannual fundraiser for the American Heart

Association

AMAP

March 12 - April 10,

2024

6H. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Shamani Langille	Worlds Robotics Tournament	Dallas, TX	04/27/2024	04/30/2024
Heidi Stanley	Worlds Robotics Tournament	Dallas, TX	04/27/2024	04/30/2024
Ericka Lang	Teaching &Learning Conference	New Orleans, LA	10/26/2024	10/29/2024
Tami Bertini	Teaching &Learning Conference	New Orleans, LA	10/26/2024	10/29/2024
Megan Sheeder	Teaching &Learning Conference	New Orleans, LA	10/26/2024	10/29/2024
Eric Rasmussen	Teaching &Learning Conference	New Orleans, LA	10/26/2024	10/29/2024
Chris Visser	Kansas Relays	Lawrence, KS	04/19/2024	04/20/2024
Chris Visser	Drake Relays	Des Moines, IA	04/25/2024	04/27/2024
Chris Visser	State Track	Des Moines, IA	05/15/2024	05/18/2024

Announcements and Communications

3A. Comments from Public – Board Policy 204.11 – Public Participation in Board Meetings

Several comments from the community members in attendance were received on a variety of topics including: the Proposed Revenue Bond, the March 5, 2024, Revenue Purpose Statement vote, Kids Place and the community support for the school district. Dave Warren, Derrica Hutchings, and Brittany Rockwell spoke favorably. Tad McDowell, Nicholas Cook and Matt Codney spoke unfavorably.

3B. Comments from Board of Education – Board of Education members made comments on a number of topics including thanking all in attendance for investing the time to attend, the March 5, 2024, RPS vote, requested improvements for the district website, prioritizing working together as a community for the benefit of all GCSD students. Additionally Social Media use by the community was addressed. The BOE requested that social media posts be kept focused on issues, positive in nature, solution oriented, and to please stop grandstanding, bullying, and making personal attacks on BOE directors and GCSD staff.

3C. Legislative Update – Superintendent Dr. Embray provided an update on recent legislative activity.

3D. Presentations –

Chief Financial Officer Tim Reinert provided a presentation on the FY25 proposed property tax levy, components of the school district property tax rate, the city consolidated tax rate and the new certified budget twostep process.

Nutrition Director Terry Marlow gave a presentation on the Community Eligibility Provision program.

3E. GRC Campus Update – Superintendent Dr. Embray provided an update on the GRC Campus closing.
New Business

4A. Approval to set a Public Hearing for April 8, 2024, for Issuing a $5M Revenue Bond

K Stewart made a motion for approval to set a Public Hearing on April 8, 2024, for consideration of Issuing a

$5M Revenue Bond utilizing Sales Tax Revenue funding as presented. E Richardson seconded the motion. J Zak voted “aye”. T Winton, E Richardson, K Stewart, and M Portrey voted “Nay”. Motion failed 1 to 4.

A new motion was made by K Stewart to set a new Public Hearing on April 15,2024, to create a new revenue bond for constructing a building for programming on the GRC campus, less Kids Place childcare. T Winton seconded the motion. T Winton, E Richardson, K Stewart, and M Portrey voted “Aye”. J Zak voted “Nay” Motion carried 4-1.

4B. Approval to Levy Tax for Prepayment of General Obligation Bond

J Zak made a motion for approval to levy tax for partial early optional redemption of GCSD General Obligation School Refunding Bonds, Series 2020, on the first call date of May 1, 2025. The levy will be a portion of the proposed FY25 Budget that will be discussed and approved at the April 23, 2024, Special Board Meeting and Work Section. The lower debt service levy will be realized in the fiscal year 2026budget year. T Winton seconded the motion. All voted “aye”. Motion carried.

4C. Approval to Accept Bids from Western Iowa Network for

E Richardson made a motion for approval to accept bids from Western Iowa Network for broadband service as presented. K Stewart seconded the motion. All voted “aye”. Motion carried.

Work Session

FAST Benchmark Assessment Data - Administrators Ashlie Salazar, Julie McMullen, Kara Huisman, and Heidi Stanley gave a presentation on the Winter 2024 FAST Benchmark Assessment Results.

Winter Activity Surveys – Activities Director Jeff Bissen gave a presentation on the Winter High School Activities Survey Results with data from Students, Parents and Coaches.

Closed Session
A. Closed Session

T Winton made a motion to go into Closed Session to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session, as provided in Section 21.5(1)(i). K Stewart seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 8:57 p.m. 5B. Return to Open Session

K Stewart made a motion to return to Open Session. T Winton seconded the motion. Matt Portrey, John Zak,

Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 10:17 p.m. 5C. Action

The Board of Education accepted Dr. Devin Embray’s retirement effective June 30, 2024.

‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by J Zak and seconded by E Richardson to adjourn the meeting at 10:25 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.04.08 - Regular Board Meeting

04 08 2024 - Regular Meeting

Glenwood Community School District

Regular Meeting and Work session of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday April 8, 2024

Regular Meeting

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, Elizabeth Richardson, John Zak, Kellie Stewart and Tony Winton .
Approval of Agenda – J Zak made a motion to approve the agenda with modification. T Winton seconded the motion. All voted “aye”. Motion Carried
Spotlight on Education - None
Friends of Education - None

Consideration of Action on Consent Items – K Stewart made a motion to approve the consent agenda including items 5A through 5L. E Richardson seconded the motion. All voted “aye”. Motion Carried.

5A. Approval of Minutes

Minutes were approved for the March 4, 2024 Regular Meeting, the March 18, 2024 Special Meeting and March 25, 2024 Special Meeting and Work Session.

5B. Approval of Board Policies - Second Reading Approvals:

POLICY #	DESCRIPTION
None

5C. Approval of Board Policies - First Reading Approvals:

POLICY #	DESCRIPTION
None

5D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results

NAME	POSITION	SALARY
Hannah McCabe	Teacher	$45,356 - Contingent upon receipt &review of official transcripts.
Randal Miller	Teacher	$64,339.11 - Contingent upon receipt &review of official transcripts.
Michael Pleiss	Activity Bus Driver	$15.75 per hour
Benjamin Quinlan	Substitute Bus Driver	$25 per hour (2 hour minimum)
Jeremy Roberts	Bus Driver	$25 per hour (2 hour minimum)
Naomi Wilson	Teacher	$45,356 - Contingent upon receipt &review of official transcripts.

5E. Transfers

NAME	FROM / TO	WAGE
Bryan Diekmann	From HS PE Teacher to West Elem. PE Teacher (2024-2025)	No change
Leeann Hill	From Northeast Elementary to High School / M-F / 7:30-3:00 p.m.	No change
Carissa Kayl	From Northeast Elem. to West Elementary - 7:45 a.m. - 3:00 p.m.	No change
Bailey Niemeier	From Gen. Educ. Teacher to Special Educ. - Level 1 Resource Teacher (2024-2025)	No change

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

NAME	POSITION	REASON	DATE
Jennifer Buckingham	Middle School Play Director	Resignation	March 21, 2024
Laura Catron	Substitute Teacher	Termination	April 8, 2024
Rebecca Djaja	Substitute Teacher	Resignation	March 28, 2024
Ryan Koch	Teacher	Resignation	End of 2023-2024 SY
Ryan Koch	Head Softball Coach	Resignation	End of 2024 Season
Tiffany Pace	Substitute Suburban Driver	Resignation	March 22, 2024
Collis Scott	Building Custodian	Termination	April 8, 2024

5G. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDE D
Kaden B.	Glenwood		Underwood	Approve	Yes
Christina M.	Clayton Ridge		Glenwood	Approve	Yes
Penelope W.	Glenwood		East Mills	Approve	Yes

5H. Approval of Financial Reports

Approval of bills and financial reports as of March 31, 2024.

5I. Fundraising Requests

GROUP	DESCRIPTION	PURPOSE	AMOUNT	DATES
Northeast Media Center	Scholastic Book Fair	To update student and teacher sections.	Cash for Books	April 15-26, 2024
Athletics	Showers for RAGBRAI	Promote the programs	AMAP	July 2024
Cheerleaders	Sponsor Cheer Season	FY24-25 season, camp expenses; apparel	$4,000 -$6,000	May 1 - Sept. 1, 2024
Cheerleaders	Car Wash	FY24-25 season, camp expenses, supplies	$150 - 350	July 27, 2024
Cheerleaders	Car Wash	FY24-25 season, camp expenses, supplies	$150 - 350	June 22, 2024
Cheerleaders	Car Wash	FY24-25 season, camp expenses, supplies	$150 - 350	Aug. 24
Cheerleaders	RAGBRAI Event -	FY24-25 season &new uniform inventory	$1,600 - $2,400	July 2024
Cheerleaders	Lil’ Rams Cheer Camp	FY24-25 Season , ICCA &competition fees	$1,500 - $2,500	8/14/24 – 9/13/24
Cheerleaders	Annual Bow Sale	FY24-25 Event hospitality, &cheer mats	$200 - 300	8/30/24 – 10/18 24
Cheerleaders	Homecoming Window Painting	FY24-25 State competition, uniforms &poms	$2,500 - $3,500	9/3 – 10/12/24
Cheerleaders	Cheer Camp &Cheer Squad T-shirts	FY24-25 season &inventory	$50 - $150	July 8 - Sept. 6
Cheerleaders	Cultivate Community Event Booth	FY24-25 season, poms &uniforms	$150 - $300	Mid-August 2024
Cheer &Dance	Spirit Clinic	2024 -2025 planned purchases for programs	$800 - $1,200 Spilt 50/50	June 10, 2024

5J. Out of State and Overnight Travel

REQUESTED BY	ACTIVITY	DESTINATION	DEPARTURE DATE	RETURN DATE
Julie Mount	BPA Nationals	Chicago, IL	05/10/2024	05/13/2024
Cindy Menendez	ACTIONS-Restore Program	Champaign, IL	04/18/2024	04/20/2024
Bruce Landstrom	ACTIONS-Restore Program	Champaign, IL	04/18/2024	04/20/2024
Ruthie Stirewalt	ACTIONS-Restore Program	Champaign, IL	04/18/2024	04/20/2024
Nicole Carnazzo	Iowa School of Public Relations Association Conference	Des Moines, IA	04/10/2024	04/12/2024

5K. Grant Requests

NAME	PURPOSE	AMOUNT
None

5L. Curriculum

CONTENT	DRAFT/FINAL	SCHOOL YEAR
Financial Literacy &Economics	Draft	2024-2025
Introductory Music Theory	Draft	2024-2025

Announcements and Communications 6A. Comments from Public –

Michaela Doherty spoke favorably about the continuation of the Kids Place Childcare Community Service program. She communicated the importance of the positive learning experiences that Kids Place provides to children; the recruiting and retention aspect of the employee childcare assistance benefit that GCSD staff receive, &the many negative aspects on the Glenwood Community of losing the childcare infrastructure provided by Kids Place.

6B. Comments from Board of Education – None

6C. Legislative Update – Dr. Embray, Superintendent provided a legislative update. The update included the AEA bill, Teacher Pay bill, the FY25 SSA increase of 2.50%, &the Safety / Guns in Schools bill.

6D. Presentations –

Shamani Langille and several middle school TAG students provided a presentation on the Middle School TAG Robotics program, experience from recent national robotics competitions and the possibility of GCSD hosting a robotics competition with the district in FY25.

Mills County Fair Board and Extension Council representatives presented a proposed Memorandum of Understanding between the Fair Board, Extension Council and Glenwood Community School District regarding respective tasks regarding the FFA, 4-H and local fair opportunities for students.

Chief Financial Officer Tim Reinert gave a prestation on the FY25 Proposed Budget, background information on each respective fund included in the budget &a history of GCSD property tax rates. The proposed tax rate for FY25 is $14,50 per $1,000 of assessed value. The proposed rate compares to the FY24 actual property tax rate of $16.25 for a $1.75 decrease per $1,000 of assessed value.

6E. GRC Campus Closing Update – Dr. Embray, Superintendent provided GRC Campus closing udate.
Reports -

Building Administrators, Special Education, School Improvement, Activities Director, Kids Place, Technology, Food Service, Transportation/Building and Grounds &Print Shop reported on their respective buildings or areas of accountability.
Old Business - None
New Business – A. to D.

9A. Approval of the Purchase Contract with Cornhusker International Trucks

K Stewart made a motion for approval of the purchase contract with Cornhusker International Trucks for the purchase of a 2025 Yellow Bus Demonstrator Unit for $121,500. T Winton seconded the motion. All voted “aye”. Motion carried.

9B. Approval of the MOU with the Mills County Fair Board

E Richardson made a motion for approval of the memorandum of understanding with the Mills County Fair Board. T Winton seconded the motion. All voted “aye”. Motion carried.

9C. Discussion of FY25 AEA Costs

Discussion was held concerning the GCSD buckets of AEA state aid money that will be allocated directly to the district in FY25 including 60% of print media, 60% of Educational Services and 10% of Special Education. A favorable discussion for sending most of the various buckets of money back to the AEA for services in FY25 was completed.

9D. Discussion of social media and School Board Members

Discussion was held about social media, comments about how factual information is shared with the public and that 75% of the community do not currently have students in the district. The BOE discussed how to disseminate information to different media, looked at BOE policies 105 &106 and discussed how a social media communication policy could be drafted for the community.

WORK SESSION

The BOE discussed the development of traits &duties for the Interim Superintendent search firm to use for development of the questions for the interviews scheduled for April 23, 2024.

‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by T Winton and seconded by J Zak to adjourn the meeting at 9:44 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.04.15 - Public Hearing, Special Meeting; & Work Session

Public Hearing, Special Meeting &Work Session of the Board of Directors Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday April 15, 2024

Public Hearing – 6:00 pm to 6:30 pm

The public hearing for the issuance of a revenue bond began at 6:00 p.m. Several comments from the community members in attendance were received. Kerry Newman, Grace Clark, Marissa Briley, Lara Uphoff, Larry Winum, Seth Warren, Ashley Warren, Tad McDowell, Lucy Wilson, and Michala Doherty all spoke to share their respective views.

Special Meeting

Call to Order, Roll Call &Agenda Approval – President Matt Portrey called the Public Hearing, Special Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, John Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton. J Zak made a motion to amend and approve the agenda. K Stewart seconded the motion. All voted “aye”. Motion carried.
Awards Presentation

Glenwood Community School District was recognized as a Model Professional Learning Community at Work. Bryce Amos, Iowa Executive Director from Solution Tree recognized the district for its sustained success in raising student achievement. Glenwood CSD is only the 7th district in Iowa and one of only 32 districts nationwide to have ever achieved district level recognition. What this means is that all grade levels K-12 have demonstrated sustained &improved student learning for three consecutive years. The processes executed by the district administration and staff benefit GCSD students, families, and the Glenwood community.
New Business

3A. Approval of Resolution to Issue a Revenue Bond of Up to $4,250,000

E Richardson made a motion for approval to issue revenue bonds not to exceed $4,250,000 to construct a new building on a new site as stated in the resolution in conjunction with the closure of the Glenwood Resource Center. The amount of the revenue bond maximum amount was reduced from $5,000,000 to $4,250,000 due to modifying the scope of the project to exclude the build out costs of the Kids Place childcare community service enterprise. T Winton seconded the motion. M Portrey, T Winton, K Stewart &J Zak voted “aye”.

E Richardson voted “nay” Motion carried 4-1.

3B. Approval of Wellmark Self-Funded Accounts

J Zak made a motion for approval of the agreement for Wellmark Self-Funded accounts as presented. K Stewart seconded the motion. All voted “aye”. Motion carried.

3C. Approval of Proposal from H21 Group

E Richardson made a motion for approval of the proposal from H21 Group for the Middle School corridor locker replacement project as presented. T Winton seconded the motion. All voted “aye”. Motion carried.

3D. Approval of Proposal from Mark Hughes Construction

J Zak made a motion for approval of the proposal from Mark Hughes Construction for the West Elementary ADA ramp project as presented. E Richardson seconded the motion. All voted “aye”. Motion carried.

3E. Approval of Proposal of Project Agreement with ROI Energy

K Stewart made a motion for approval of the proposal from ROI Energy for the Middle School lighting project as presented. T Winton seconded the motion. All voted “aye”. Motion carried.

3F. Approval of Proposal from Nausler Construction, Inc.

J Zak made a motion for approval of the proposal from Nausler Construction, Inc. for closing the High School courtyard project as presented. K Stewart seconded the motion. All voted “aye”. Motion carried.

Closed Session
A. Closed Session

T Winton made a motion to go into Closed Session to evaluate the professional competency of an individual whose performance is being considered to prevent needless and irreparable injury to that individual’s reputation, as that individual has requested a closed session, as provided in Section 21.5(1)(i). K Stewart seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 6:55 p.m.

Director Elizabeth Richardson was excused from the Closed Session at 7:33 p.m.

4B. Return to Open Session

K Stewart made a motion to return to Open Session. T Winton seconded the motion. Matt Portrey, John Zak, K Stewart, and T Winton all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 8:44 p.m. 4C. Action

No action taken.

‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by K Stewart and seconded by T Winton to adjourn the meeting at 8:45 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.04.23 - Public Hearing, Special Meeting & Closed Session

Glenwood Community School District

Public Hearing, Special Meeting &Closed Session of the Board of Directors Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday April 23, 2024

Closed Session

1.A. Closed Session

T Winton made a motion to go into Closed Session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that that individual requests a closed session, pursuant to Iowa Code Section 21.5.1.(i). K Stewart seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 1:30 p.m. 1B. Return to Open Session

K Stewart made a motion to return to Open Session. T Winton seconded the motion. Matt Portrey, John Zak,

K Stewart, and T Winton all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 5:40 p.m. 1C. Action

No action taken.

Public Hearing – 5:45 pm to 6:00 pm

The public hearing for the FY25 Budget and the Proposed FY24 Budget Amendment began at 5:45 p.m. Larry Winum complimented the Board of Education, Superintendent Dr. Devin Embray, and Chief Financial Officer Tim Reinert for preparing and effectively communicating the budget process. He also thanked Dr. Embray for his service and leadership to the district over the past 14 years.

Special Meeting – 6:00 pm

Call to Order, Roll Call &Agenda Approval – President Matt Portrey called the Public Hearing, Special Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Matt Portrey, John Zak, Elizabeth Richardson, Kellie Stewart, and Tony Winton. J Zak made a motion to amend and approve the agenda. K Stewart seconded the motion. All voted “aye”. Motion carried.

Consideration of Action on Consent Items – T Winton made a motion to approve the consent agenda including items 2A through 2F. Elizabeth Richardson seconded the motion. All voted “aye”. Motion carried.

2A. New Hires - Contingent upon completion of pre-employment requirements &favorable

NAME	POSITION	SALARY
Elizabeth Baumert	Teacher	$45,356 (2023-2024) Contingent upon receipt &review of official transcripts.
Lee Chambers	Substitute Bus Driver	$25.00 (2 hr minimum)
Jamie Ewalt	Teacher	$69,288 (2023-2024) Contingent upon receipt &review of official transcripts.
Isaiah Gaylord	Special Education Assoc. - Level 2/3	$14.00 per hour
Paul Hart	Teacher	$61,134.85 (2023-2024) Contingent upon receipt &review of official transcripts.
Megan Hein	Administrative Assistant Curriculum / School Improvement	$18.75 per hour
Nic Hiller	Assistant Baseball Coach	$4,060
Logan Miller	Substitute Teacher	$170 per day
Deb Stanislav	Student Success Specialist	$20.00 per hour
Roberta Tracy	Kids’ Place Associate	$11.50 per hour
Sherry Wallace	Special Education Assoc. - Level 2/3	$14.00 per hour
Riley Wiederhold	Teacher	$45,356 (2023-2024) Contingent upon receipt &review of official transcripts.

2B. Transfers

NAME	FROM / TO	WAGE
Cathy Cerra	From Special Education Assoc. to Substitute Special Education Assoc.	No change
Diane Fawcett	From Level I Resource (7th-8th) to Level I Resource (6th)	No change
Sara Mulligan	From Middle School BSP to Middle School Level I Resource	No change

2C. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

NAME	POSITION	REASON	DATE
Faylynn Griffin	Child Care Associate @ Kid’s Place Daycare	Resignation	March 29, 2022
Isaac Hein	Groundskeeper	Resignation	May 15, 2024
Samuel Klemme	Teacher Jazz Choir, Show Choir, Head Vocal	Resignation Resignation	End of 2023-2024 SY
Randi Lienemann	Lead Teacher @ Kid’s Place Daycare	Resignation	May 26, 2024
Abbey Wingfield	Child Care Associate @ Kid’s Place Daycare	Resignation	April 13, 2024

2D. Open Enrollments

NAME	DISTRICT REQUESTED	REASON	RESIDENT DISTRICT	APPROVE OR DENY	FUNDED
Bradley B.	East Mills	Remain after move to Glenwood Originally OE to EM from Riverside	Glenwood	Approve	Yes
Lilyanna B.	East Mills	Remain after move to Glenwood Originally OE to EM from Riverside	Glenwood	Approve	Yes
Eliana C.	Treynor	2024-2025	Glenwood	Approve	Yes
Kaden C.	Treynor	2024-2025	Glenwood	Approve	Yes
Leila C.	Treynor	2024-2025	Glenwood	Approve	Yes
Jack F.	Glenwood	2024-2025	East Mills	Approve	Yes
Treyton M.	Shenandoah	2024-2025	Glenwood	Approve	Yes

2E. Fundraising Requests

GROUP

DESCRIPTION

PURPOSE

AMOUNT

DATES

TeamMates

Mentoring

Spirit Sticks

(Glow Sticks)

Program materials and activities for mentor

matches and support of scholarship funds.

$300

Homecoming 2024

Football Game

TeamMates Mentoring

Popcorn Buckets

Program materials and activities for mentor matches and support of scholarship funds.

$600

Glenwood Home Football Games. Refills to Booster Club

&Band Parents

2F. Grant Requests

NAME

PURPOSE

AMOUNT

Therapeutic Classroom Grant

To establish therapeutic classrooms for learners ages 3 to 21 whose emotional, social, or behavioral needs interfere with their ability to be successful in their current educational environment (Iowa code 256.25)

Up to

$351,000

New Business – A. to D.

3A. Approval of FY25 Proposed Budget

E Richardson made a motion for approval of the FY25 Proposed Budget. J Zak seconded the motion. All voted “aye”. Motion carried.

3B. Approval of FY23 Proposed Budget Amendment

J Zak made a motion for approval of the FY24 Budget Amendment. K Stewart seconded the motion. All voted “aye”. Motion carried.

3C. Approval of Cooperative Sponsorship Application with Lewis Central CSD

K Stewart made a motion for approval of the Cooperative Sponsorship Application with Lewis Central CSD for boys and girls swimming for 2024-25. T Winton seconded the motion. All voted “aye”. Motion carried.

3D. Approval of Proposal from Nausler Construction, Inc.

E Richardson made a motion for approval of the proposal from Nausler Construction, Inc. for the Activity Complex/Bridge/Bike Trail project as presented. J Zak seconded the motion. All voted “aye”. Motion carried.

Closed Session
A. Closed Session

K Stewart made a motion to go into Closed Session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that that individual requests a closed session, pursuant to Iowa Code Section 21.5.1.(i). T Winton seconded the motion. Matt Portrey, John Zak, Elizabeth Richardson, K Stewart, and T Winton all voted “aye” to move to Closed Session.

The Board of Education went into Closed Session at 6:10 p.m.

Director John Zak was excused from the Closed Session at 7:10 p.m. Director Zak returned to the Closed Session at 7:40 pm.

4B. Return to Open Session

J Zak made a motion to return to Open Session. K Stewart seconded the motion. Matt Portrey, John Zak, K Stewart, and T Winton all voted “aye” to return to Open Session.

The Board of Education returned to Open Session at 8:45 p.m. 4C. Action

No action taken.

‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by T Winton and seconded by E Richardson to adjourn the meeting at 8:47 p.m. All voted “aye”. Motion carried.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2024.04.29 - Special Board Meeting

Glenwood Community School District Special Meeting of the Board of Directors Zoom Conference Call – 6:00 p.m.

Central Office 103 Central, 3rd Floor, Glenwood, IA 51534 Monday, April 29, 2024

Call to Order

President Matt Portrey called the special meeting to order at 6:00 p.m.

Roll Call

Upon roll call the following Board of Education (BOE) members responded as being present: President Matt Portrey, Elizabeth Richardson, Kellie Stewart, and Tony Winton. John Zak was absent.

Special Meeting
Consideration of Action on Consent Items

Kellie Stewart made a motion to approve the consent agenda including item 2A. T Winton seconded the motion. All voted “aye. Motion carried 4 to 0.

2.A. New Hires

NAME	POSITION	SALARY
Nicole Kooiker	Interim Superintendent	$180,000

Contingent upon completion of pre-employment requirements and favorable background check results. Start date July 1, 2024.

‌ Adjournment

As there was no further business to come before the Board at this time, a motion was made by T Winton and seconded by Elizabeth Richardson to adjourn the regular meeting at 6:05 p.m. All voted “aye”. Motion carried 4 to 0.

Matt Portrey, Board President Tim Reinert, Board Secretary / Treasurer

2023 - 2024 Board Meeting Minutes

2023.07.17 - Regular Board Meeting

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday July 17, 2023

Call to Order &Roll Call –

Approval of Agenda –

Spotlight on Education - None

Friends of Education - None

Consideration of Action on Consent Items – C Becker made a motion to approve the consent agenda including items 5A through 5L. E. Krueger seconded the motion. All voted “aye”. Motion Carried.

5A. Approval of Minutes

5C. Approval of Board Policies - First Reading Approvals:

5D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results

5E. Transfers

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement

5H. Approval of Financial Reports

5I. Fundraising Requests

5J. Out of State and Overnight Travel

5K. Grant Requests

5L. Curriculum

Announcements and Communications 6A. Comments from Public – None

6B. Comments from Board of Education – None

6C. Legislative Update – Superintendent Dr. Embray provided a Legislative activity update.

6D. Presentations – Angie Thomas - Kid’s Place Tuition

6E. GRC Campus Closing Update – Superintendent Dr. Embray provided an update on planning discussions relating to the GRC closing, master site plan and facilities.

Reports -

Old Business - None

New Business – A. to L.

9A. Approval of Meal Price Increase for 2023-2024

9C. Approval of Talented and Gifted Handbook Revisions

9D. Approval of the Certified Staff Manual

9E. Approval of the Classified Staff Manual

9F. Approval of Memorandum of Understanding with Iowa Jobs for America’s Graduates (iJAG) C Becker made a motion for approval of the memorandum of understanding with iJAG. E Krueger seconded the motion. All voted “aye”. Motion carried.

9G. Approval of the Agreement with Anytime Fitness

9H. Approval of Kids Place Tuition Increase

9I. Approval of Agreement with Unfold The Soul, Inc.

9J. Discussion of IASB Convention – November 15-17, 2023

9K. Discussion of COSSBA Conference February 22-25, 2024

9L. Approval of Agreement with the Mils County YMCA

Adjournment

2023.08.14 - Regular Board Meeting

Glenwood Community School District Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday August 14, 2023

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Eva Krueger, Elizabeth Richardson, and John Zak. Curt Becker was absent.

Approval of Agenda – J Zak made a motion to approve the agenda with modification. E Krueger seconded the motion. All voted “aye”. Motion Carried

Spotlight on Education - None

Friends of Education - None

Consideration of Action on Consent Items – E Krueger made a motion to approve the consent agenda including items 5A through 5L. E Richardson seconded the motion. All voted “aye”. Motion Carried

5A. Approval of Minutes

5C. Approval of Board Policies - First Reading Approvals:

5D. New Hires - Contingent upon completion of pre-employment requirements &favorable background check results

5E. Transfers

5F. Separation from District - Coaching positions are contingent upon finding a suitable replacement.

5H. Approval of Financial Reports

5I. Fundraising Requests

5J. Out of State and Overnight Travel

5K. Grant Requests

5L. Curriculum

Announcements and Communications 6A. Comments from Public – None

6B. Comments from Board of Education – None

6D. Presentations – None

6E. GRC Campus Closing Update – Dr. Embray provided an update on planning discussions relating to the GRC closing, master site plan and facilities.

Reports -

Old Business - None

New Business – A. to J.

9A. Approval of Agreement with Ahlers and Cooney, P.C.

9B. Approval of Resolution Ordering an Election on the Issuance of $39,900,000 General Obligation E Krueger made a motion for approval for a resolution ordering the Election of $39,900,000 General Obligation Bonds. E Richardson seconded the motion. Over 400 individuals have signed the required

9C. Approval of Agreement with Klimb Kurriculum Consulting, L.L.C.

9D. Approval of 2023 – 2024 Agreement to Establish a Consortium to Jointly Administer an Instructional Program Located in Space Within the Boundaries of GCSD

9E. Approval of 2023 – 2024 Consortium Agreement to Jointly Administer an Instructional Program at Children’s Square &Heartland Family Service

9F. Approval of Independent Contractor Agreement with Imagine Omaha

9G. Approval of 2023 – 2024 Revised High School SRG Handbook

9H. Approval of Agreement with IQ Ofiice

Closed Session

Return to Open Session

Adjournment

2023.09.11 - Regular Board Meeting

Glenwood Community School District

Public Hearing &Regular Meeting of the Board of Directors

Central Office Conference Room - 103 Central, 3rd Floor, Glenwood, IA 51534 Monday September 11, 2023

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, and John Zak.

5C. Approval of Board Policies -
First Reading Approvals:

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

5F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement

Announcements and Communications 6A.
Comments from Public – None

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Eva Krueger, Elizabeth Richardson, and John Zak
. Curt Becker was absent.

5C. Approval of Board Policies -
First Reading Approvals:

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

Announcements and Communications 6A.
Comments from Public – None

Call to Order &Roll Call – President Matt Portrey called the Regular Meeting to Order at 6:00 p.m. Upon roll call the following Board of Education (BOE) members responded as being present: Curt Becker, Eva Krueger, Elizabeth Richardson, and John Zak
.

6C. Approval of Board Policies -
First Reading Approvals:

TABLED to September25, 2023 Work Session

6D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

6F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement

Announcements and Communications 7A.
Comments from Public – None

2A. Approval of Board Policies -
First Reading Approvals and Waive Second Reading:

2B.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results:

2D. Separation from District -
Coaching positions are contingent upon finding a suitable replacement:

Consideration of Action on Consent Items – J Zak made a motion to approve the consent agenda including items 5A through 5L. E Krueger seconded the motion. All voted “aye”. Motion Carried
5A. Approval of Minutes

5C. Approval of Board Policies -
First Reading Approvals:

5D.
New Hires -
Contingent upon completion of pre-employment requirements &favorable background check results

5F. Separation from District -
Coaching positions are contingent upon finding a suitable replacement

6A.
Comments from Public – Tawnie Ware and Megan Ruff spoke to the Board of Education about a proposal they plan to submit on behalf of Renew Mental Health Services for School Based Therapy Services.