April 10, 2017 Regular Board Meeting Minutes

Glenwood Community School District
Regular Meeting of the Board of Directors 6:45 P.M. High School Media Center
Monday, April 10, 2017
 
Call to Order
 
President Romens called the public hearing to order at 6:45 p.m.
 
Public Hearing
At 6:45 p.m. a public hearing was held to approve the the budget for the 2017-18 fiscal year.  There were no stated objections, written or oral, to the budget for fiscal year 2017-2018.
The public hearing was over at 7:00 p.m.
 
Call to Order
President Romens called the regular meeting to order at 7:00 p.m.
 
Roll Call
Upon roll call the following Board members responded as being present:   President Romens, Greg Schultz, Michelle Bahr, Ann Staiert, and Curt Becker.
 
Spotlight on Education
The board and Mr. Bissen recognized Jazz Band members for their 3rd  place finish at the State Jazz Band competition in Ames.
 
Friends of Education
None
 
Consideration of Action on Consent Items
Curt Becker made a motion to approve the consent agenda including items 4A through 4L with waving the second reading on the first readings proposed. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
 
4A - Approval of Minutes
Minutes were approved from the regular meeting on March 13, 2017, and the special meeting on March 28, 2017.
 
4B – Approval of Agenda
 
4C – Approval of Board Policies
Second Reading Approvals:
POLICY #
POLICY NAME
406.1
Health and Safety
406.2
Universal Precautions
406.3
Substance-Free Workplace
406.4
Use of Tobacco Products by Employees
406.5
Drug and Alcohol Testing of Personnel Operating District Vehicles
406.5R
Drug and Alcohol Testing of Personnel Operating District Vehicles Regulations
 
4D – Approval of Board Policies
First Reading Approvals:
POLICY #
POLICY NAME
407.1
Staff Personnel Use of District Credit Cards
407.2
Staff Personnel Use of Cell Phones
407.2AF
Staff Personnel Use of Cell Phones Acceptance Form
408.1
Staff Personnel Conflicts of Interest
408.2
Nepotism
408.3
Gifts to Staff Personnel
408.4
Political Activities of Staff Personnel
409.1
Staff Personnel Records
409.1R
Staff Personnel Records Regulations
409.2
Background Checks on Employees and Volunteers
500.16
Truancy
500.16E1
Letter to Parent/Guardian(s) Regarding Attendance
500.16E2
GCSD Attendance Cooperation Agreement
500.16E3
Compulsory Attendance Mediation Contract (Exhibit 3)
 
4E - New Hires
NAME
POSITION
SALARY
Alec Hendrickson
Substitute Teacher
$140 per day
Vernon Hoge
Substitute Bus Driver
$16.03 per route
Brenda Matheson
Substitute Teacher
$140 per day
 
4F – Transfers
NAME
FROM/TO
WAGE
Adam Buthe
High School Special Education - Level I to K-2 Physical Education
N/A
 
4G – Separation from District
NAME
POSITION
REASON
DATE
Dianne Bentley
High School English / Language Arts
Resignation
End of the 2016-17 SY
Neil Bock
Seasonal Summer Mower
Resignation
March 4, 2017
Shelbie Congdon
Summer Child Care Associate @ Kid’s Place
Resignation
March 13, 2017
Mary Sue Elsey
Substitute Secretary
Resignation
April 4, 2017
Angie Embray
Flag Corps Sponsor
Resignation
March 29, 2017
Deborah Fajardo
9-12 Individual Speech Co-Sponsor
Resignation
March 28, 2017
Teresa Fischer
Special Education Teacher Associate
Resignation
August 8, 2016
Linda Gragg
High School Special Education Teacher
Level II/III
Retirement
End of the 2016-17 SY
Stiven Gross
Child Care Associate @ Kid’s Place
Resignation
April 7, 2017
Corrin Houser
Child Care Associate @ Kid’s Place
Resignation
April 14, 2017
Rayleen Jackson
Special Education Teacher Associate
Resignation
April 5, 2016
Pam Lewis
Substitute Teacher
Resignation
April 3, 2017
Shawnta McNeel
General Education Teacher Associate
Resignation
May 26, 2017
Cody Marriott
Authorized Substitute Teacher
Resignation
May 27, 2016
Ashley Murdock
Special Education Teacher Associate
Resignation
August 18, 2016
Erin Peterson
Authorized Substitute Teacher
Has not worked since 2015
May 5, 2015
Shannon Rittenbery
Child Care Associate @ Kid’s Place
Resignation
April 14, 2017
Elizabeth Sutherland
9-12 Individual Speech Co-Sponsor and Musical Director
Resignation
March 13, 2017
Glenda (Lou) Timson
Bus Driver
Retirement
End of the 2016-17 SY
Kathern Wendt
HS Science
Resignation
End of the 2016-17 SY
Britneigh Williams
Substitute Special Education Teacher Associate
Dismissal
March 23, 2017
 
4H – Open Enrollments
NAME
DISTRICT REQUESTED
REASON
DISTRICT OF RESIDENCE
Madison M.
Treynor Community School District
2017-2018
Glenwood Community School District
Rayna M.
Treynor Community School District
2017-2018
Glenwood Community School District
Zoe M.
Treynor Community School District
2017-2018
Glenwood Community School District
Devin S.
Glenwood Community School District
Remain after Move
East Mills Community School District
 
4I – Approval of Financial Reports
Approval of bills and financial reports as of March 31, 2017.
 
4J – Fundraiser Requests
GROUP
FUNDRAISER
PURPOSE
AMOUNT
DATES
Softball
Salad Luncheon
Overnight stays and extra equipment wanted
$1,500
6/9/2017
Softball
Softball Camp
Overnight stays and extra equipment wanted
$300
5/13/2017
Talent Show
Middle School Talent Show
Jr Arthritis Foundation/Hope for Hannah
$600
3/31/2017
Prom
Taco Salad Luncheon
Offset costs for venue, DJ, and other items needed
$800
4/18/2017
 
4K - Out of State and Overnight Travel
REQUESTED BY
ACTIVITY
DESTINATION
DEPARTURE
RETURN
Janis Moore
IFCSE Conference
Ames, IA
6/11/2017
6/13/2017
 
Bobbi Jo Rohrberg
Cambio De Colores Conference at UMSL for ELL PD
 
St. Louis, MO
 
6/15/2017
 
6/17/2017
Derrica Hutchings
National I Teach K  Conference
Las Vegas, NV
7/9/2017
7/13/2017
Kim Carlson
National I Teach K Conference
Las Vegas, NV
7/9/2017
7/13/2017
Elizabeth Jensen
National I Teach K Conference
Las Vegas, NV
7/9/2017
7/13/2017
Kirsten Cashatt
National I Teach K Conference
Las Vegas, NV
7/9/2017
7/13/2017
Jennifer Young
National I Teach K Conference
Las Vegas, NV
7/9/2017
7/13/2017
Dawn Hillyer
National I Teach K Conference
Las Vegas, NV
7/9/2017
7/13/2017
Deborah Fajardo
National I Teach K Conference
Las Vegas, NV
7/9/2017
7/13/2017
Rhonda Lothrop
National I Teach K Conference
Las Vegas, NV
7/9/2017
7/13/2017
 
Sarah Rozniecki
Child Abuse Prevention & Family Support Conference in Des Moines.
 
Des Moines, IA
 
5/1/2017
 
5/3/2017
 
Jennifer Horner
International Forum on Lang.
Teaching
 
Denver, CO
 
7/10/2017
 
7/14/2017
 
Christina Boldra
International Forum on Lang.
Teaching
 
Denver, CO
 
7/10/2017
 
7/14/2017
 
Janis Moore
FCCLA National Leadership Conference
 
Nashville, TN
 
6/30/2017
 
7/7/2017
Lauriel Weekly
Iowa Reading Conference
Ames, IA
6/27/2017
6/28/2017
 
Sherry Herron
National I Teach Kindergarten Conference
 
Las Vegas, NV
 
7/9/2017
 
7/13/2017
 
Liz Sutherland
Iowa Association of Alternative Education
 
Ames, IA
 
4/19/2017
 
4/21/2017
 
Joe Fustos
Iowa Association of Alternative Education
 
Ames, IA
 
4/19/2017
 
4/21/2017
 
Jackie Wills
Iowa Association of Alternative Education
 
Ames, IA
 
4/19/2017
 
4/21/2017
 
Amy Benson
Adel DeSoto Minburn Comm.
School Dist.
 
Adel, IA
 
4/21/2017
 
4/22/2017
 
Rebecca Bardsley
Adel DeSoto Minburn Comm.
School Dist.
 
Adel, IA
 
4/21/2017
 
4/22/2017
Dan Schoening
Iowa Bandmasters Association
Des Moines, IA
5/11/2017
5/13/2017
 
4L – Grant Requests
NAME OF GRANT
PURPOSE
AMOUNT
None
 
 
 
Announcements and Communications Comments from Public
Student Kayla Mayhew invited the board to the upcoming Fine Arts events in May.
 
Comments from Board
The board thanked the administration and staff for all of their work.   After attending the National Board Conference they see how far ahead of the curve we are because of the staff we have and the work they do.
 
Presentations
None
 
Reports
Building Administrators, Student Services/School Improvement, Activities Director, Kids Place Director, Technology Director, Food Service Director, Transportation/Building and Grounds, and Print Shop reported on their respective buildings or areas of assignment.
 
Old Business
None
 
New Business
A.   Approval of Budget Guarantee Resolution
Curt Becker made a motion to approve the budget guarantee resolution as follows: RESOLVED, that the Board of Directors of Glenwood Community School District will levy property tax for fiscal year 2017-2018 for the regular program budget adjustment as allowed under section 257.14 code of Iowa. Michelle Bahr seconded the motion.  All voted “aye”. Motion carried.
B.     Approval of Proposed Budget for 2017-2018
Ann Staiert made a motion to approve the budget for the 2017-2018 school year with amendments to include the necessary changes from the failed VPPEL as shown with a 14.01716 tax rate. Curt Becker seconded the motion.  All voted “aye”. Motion carried.
C.     Approval of Bus Bid
Curt Becker made a motion to approve the bus bid from School Bus Sales in the amount of $102,112, but to deny the trade-in offer to $1,000. Greg Schultz  seconded the motion. All voted “aye”. Motion carried.
D.     Approval of Trade-in Offer from Vander Haag Truck Sales
Ann Staiert made a motion to approve the trade-in offer from Vander Haag Truck Sales in the amount of
$3,000. Michelle Bahr seconded the motion. All voted “aye”. Motion carried.
E.     Approval of Student Teaching Agreement with Western Governors University
Curt Becker made a motion to approve the agreement with Western Governors University for student teaching placements. Ann Staiert seconded the motion. After discussion about the school and current status the board decided it would be in the districts best interest to not approve an agreement. All voted “nay”. Motion failed.
F.      Approval of Equipment Breakdown Insurance Letter of Intent
Michelle Bahr made a motion to approve to implement the Equipment Breakdown Insurance through SU Insurance Company in the amount of $207,890. Ann Staiert seconded the motion. All voted “aye”. Motion carried.
G.     Approval of Carnegie Learning Professional Development
Ann Staiert made a motion to approve to continue our ongoing Professional Development services through Carnegie Learning.  Curt Becker seconded the motion. All voted “aye”. Motion carried.
H.     Approval of Cooperative Swimming Application with Lewis Central
Curt Becker made a motion to approve the cooperative swimming application with Lewis Central Community School District for the 2017-2018 school year. Greg Schultz seconded the motion. All voted “aye”. Motion carried.
I.       Approval of Officer Liaison Program Agreement
Ann Staiert made a motion to approve the School Officer Liaison Program Agreement with the City of Glenwood, effective from August 1, 2017 through the 2017-2018 school year. Greg Schultz seconded the motion. All voted “aye”. Motion carried.
J.       Approval of Engagement Agreement.
Ann Staiert made a motion to approve the Engagement Agreement with Advantage Administrators to provide Third Party Administration Services for the District’s Partial Self Funding and Flex spending. Curt Becker seconded the motion. All voted “aye”. Motion carried.
K.     Approval of Purchase Agreement with Trebron Company Inc.
Greg Schultz made a motion to approve the renewal purchase agreement with Trebon Co, Inc. in the total amount of $32,172 for three years. Curt Becker seconded the motion. All voted “aye”. Motion carried.
L.      Approval of Staff Handbooks
Curt Becker made a motion for preliminary approval of the proposed changes to the Staff Handbooks for th e2017-2018 school year. Michelle Bahr seconded the motion. After discussion the Board decided to table any motion until the May 2017 work session.
 
Adjournment
As there was no further business to come before the Board at this time, a motion was made by Curt Becker and seconded by Ann Staiert to adjourn the regular meeting at 7:54 p.m. All voted “aye”. Motion carried.
 
 
Theresa Romens, Board President                                              Kristi Buman, Board Secretary