February 14, 2011 Exempt Session, Public Hearing and Board Meeting Agenda

 
February 11, 2011
 
To:         All  School Board Members
From:    Devin Embray, Superintendent
 
Voting Orders:
Dave Blum - At-Large '13
Henry Clark - At-Large '13
David Warren - At-Large '13
Linda Young - At-Large ' 11
Theresa Romens - At-Large ' 11
 
Re:         Working agenda for the Exempt Session on Monday, February 14, 2011 at 5:30 p.m., the Public Hearings on Monday, February 14, 2011 at 6:30 p.m. and the Regular Meeting on Monday, February 14, 2011 at 7:00 p.m. at the Glenwood High School Media Center, 504 East Sharp Street, Glenwood, Iowa.
 
EXEMPT SESSION - 5:30 p.m.
 
NOTE: The Board will go into an exempt session - Negotiations strategies - per provisions of Chapter 20.17(3).
 
PUBLIC HEARINGS - 6:30 p.m.
 
1. CALL  TO  ORDER
 
2. Athletic Complex Lighting Bids
 
3. Northeast Elementary Office Remodel Bids
 
4. Adjournment
 
REGULAR MEETING - 7:00 p.m.
 
  1. PLEDGE OF ALLEGIANCE
    1. Call to order
  2. SPOTLIGHT ON EDUCATION
    1. We will be recognizing Caleb Severn for performing an unselfish, heroic act of kindness.
    2. We will be recognizing Shelby Kuhnert for giving her time, energy and support to help make Patriot Day a success. In recognition of all the positive things she does for Glenwood Community High School.
3.
FRIEN DS OF EDUCATION
A.  We will be recognizing Gordon Woodrow for his contributions to our home football games and pep rallies.
4.
CONSIDERATION  OF ACTION ON CONSENT ITEMS
A. Approval of Minutes of the Regular Meeting on January 10, 2011, the Minutes of
the Special Meeting on January 17, 2011, and the Minutes of the Work Session held on February 7, 2011.
I am seeking approval of the minutes.
 
B.  Approval of agenda
I am seeking approval of the agenda.
Motion 4.B.
 
C. Approval of Board Policies - Second Readings
Motion 4.C.
Second Readings:
 
POLICY #                                                        POLICY NAME
 
1.
805.7              General Intangible Assets
 
 
I am seeking approval of the above policies' second readings.
 
 
D. Approval of Board Policies - First Readings
NONE
Motion 4.D.
 
E. NEW HIRES                                                                                                                               Motion 4.E.
NAME
ASSIGNMENT
SALARY
Jean Zimmer
Substitute Teacher
$113 per day
Shawnta McNeel
Kid's Place Child Care Provider
$8.23 per hour
Jessica Feltman
Substitute Teacher
$113 per day
Jordan  Bueltel
Substitute Teacher
$113 per day
Rachel Lanunert
Substitute Teacher
$113 per day
Andrea Bourbonais
Food Service Substitute
$8.58 per hour
Ruth Keller
Food  Service Substitute
$8.58 per hour
 
F. RESIGNATIONS                                                                                                                               Motion 4.F.
NAME
ASSIGNMENT
EFFECTIV E DATE
Linda Boles
Administrative Assistant - Retirement Requesting Incentive Leave
November 15, 2011
Bob Boydston
Custodian - Retirement
Requesting Incentive Leave
May 24, 2011
Emilie Congdon
Food Service Substitute - Verbal Resignation
January 6, 2011
Cindy Gray
Special Education Teacher Associate - Resignat ion
January 31, 2011
Mary Kay Hockabout
Transportation Coordinator - Ret irement Requesting I ncentive Leave
June 8, 2011
Traci Hunt
Kid's Place Childcare Provider - Resignation
February 9, 2011
Leon Portrey
Dean of Students - Retirement Requesting Incentive Leave
5 Days after the end of the 2010-2011 school year
Michael Schmidt
High School Language Arts - Retirement Requesting Incentive Leave
End of the 2010-2011 school year
Kurt Schulz
Assistant Baseball Coach - Resignation
January 17, 2011
Justina Vaughn
Special Education Teacher Associate - Verbal Resignation
January 13, 2011
Martin Wright
Bus Driver - Resignation
February 25, 2011
I am seeking approval of the above resignation(s).
 
G. OPEN ENROLLMENTS                                                                                                                               Motion 4.G
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Kayden Anderson
Glenwood - Kindergarten - 2011 -2012
January 26, 2011
Cera Buresh
Glenwood - 2011-2012
February 4, 2011
Cody Buresh
Glenwood - 2011-2012
February 4, 2011
Ashley Covert
Treynor - Change in District of Residence -2010-2011
January 18, 2011
Kaylyn Poe
East Mills - Change in District of Residence - 2010-2011
January 24, 2011
Jaimie Stites
Lewis Central - Change in District of Residence - 2010-2011
January 14, 2011
Caden  Tellander
Lewis Central - Change in District of Residence - 2010-2011
January 19, 2011
Megan Tellander
Lewis Central - Change in District of Residence - 2010-2011
January 19, 2011
     
I am seeking approval of the above open enrollment(s).
 
H. Approval of Financial Reports
1. Approval of Bills - Director Young will have reviewed the bills
2. Vendor Report
3.  Board Reprt
 
I. Fundraising requests 
 
GROUP
DESCRIPTION OF EVENT
PURPOSE
TARGET
AMOUNT
DATES
FFA
Collect pocket change during FFA week
Donat ion to Loess Hills Human e Society
$         200
2/21/11 - 2/25/11
H.S. Vocal Music
Door-to-door frozen foods
Grand piano for the stage
$      5,000
2/24/11 to ?
Buil der's Club
March Madness T-shirts
Furniture for the commons area
$         500
2/1/11 - 2/18/11
MS Library
Scholastic Book Fair
Books for library
$      3,500
3/11/11 - 3/2 1/11
HS Student
Council
Patriot Day Dance
Raise money for Millard South High School
$         500
2/5/2011
National Honor
Society
Hats on For Cancer
Raise money for Cancer
Research
$         150
217/2011
Stud ent Council
Free will donation to wear a
ribbon
Raise money for Millard South High School
$         250
2/8/2011
I am seeking approval of the abovefundraisers.
 
J.  Out of State Travel                                                                                                                                                                     Motion  4 .J.
Activity
Date
Destination
Requested  By
Girl's Basketball
Int'I Reading Assoc. Conf.
2/4/2011
5/9- 11/2011
Vennillion , SD
Orlando, FL
Barry Loeffelbein
Kevin Farmer
I am seeking approval of the above out-of-state trips.
 
K. Overnight Stay Requests
Activity
Requested  Bv
Date
Destination
State FFA Leadership Conference
Jessica Christiansen/FFA Members
4/14 & 15/2011
Des Moines, Iowa
State FCCLA Leadership Conference
 
Janis Moore
 
3/27-29/2011
 
Des Moines, Iowa
Int'I Reading Assoc. Conf.
Kevin Farmer
5/9-11/2011
Orlando, Florida
I am seeking approval of tHe above overnight stay requests
 
5. ANNOUNCEMENTS  AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board
C. Presentations
 
6. REPORTS
A. Building Administrator Reports
1. High School
2. Middle School
3. West Elementary
4. Northeast  Elementaty/Early  Childhood  Center
5. Building Bridges Learning Center
B. Activities Director Report
C. Kid's Place Director's Report
D. Technology Report
E. Food Service Report
F. Transportation/Building & Grounds Report
G. Print Shop
 
7.
OLD BUSINESS
 
 
A. None
 
8.
NEW BUSINESS
 
 
A.  Approval of Bid for Athletic Complex Lighting
Motion 8.A.
 
I am seeking approval of the bid from ABC Electrical, in the amount of $254,195 for the atltletic complex lighting for the football and baseball fields. 
 
 
B.  Approval of Bid for Northeast Elementaty Office Remodel
Motion  8.B.
  I am seeking approval of the bid from Pinnacle Construction Company, in the amount of $137,102 for the remodel project of the Northeast Elementary Office area. This project will place the office by an exterior entrance for better security of the building.
 
 
C.  Approval of Agreement with YMCA
I am seeking approval of tlte Agreement witIt tlte YMCA for use of their gym space for basketball practices due to the limited space and availability of our gyms..
Motion 8.C.
D.  Approval of Canvass of Votes
Motion 8.D.
I am seeking approval of the Canvass of Votes from the Instructional Support Levy
 
election held on Tuesday, February 1, 2011.
 
E.  Approval of Resolution to participate in the Instructional Support Levy Program
Motion 8.E.
I am seeking approval of the Resolution to Participate in the Instructional Support
 
Levy Program.
 
F.  Approval of Qualified Entity Application and Iowa User Agreement
Motion 8.F.
I am seeking approval of the Qualified Entity Application and the Iowa User
 
Agreement for Kid's Place.  This is mandatory for their criminal history record
 
checks.
 
G.  Approval of Mills County Community Foundation Grant Application
Motion 8.G.
I am seeking approval for Kid's Place to apply for the Mills County Community Foundation grant in the amount of $4,925. If awarded the money will be used to
 
update classrooms by purchasing equipment and educational toys.  The money will
 
also be used to help meet DHS requirements by fingerprinting all staff.
 
H.  Approval of Donors Choose Grant Application
Motion 8.H.
I am seeking approval for the Middle School 7th grade science class to apply for the Donors Choose grant, in an amount up to $800.  If awarded the class would like to add hand grip heart rate monitors to add inquiry and the math/science connection to the classroom
 
 
 
I. Approval to Apply for the Summer Food Service Program
Motion 8.I.
I am requesting approval for the Food Service Department to start the application
 
process for the Summer Food Service Program.
 
J. Early Retirement Incentive Policy - Cetificated Staff
Motion 8.J.
I am requesting approval of the Early Retirement Incentive Policy for Certificated
 
Staff. I am requesting the Board extend the due date to Tuesday, March 1, 2011.
 
The policy would expire June 30, 2011.
 
K. Early Retirement Incentive Policy - Classified Staff
Motion 8.K.
I am requesting approval of the Early Retirement Incentive Policy for Classified
 
Staff.  I am requesting tlte Board extend the due date to Tuesday, March 1, 2011.
 
The policy would expire June 30, 2011.
 
L.  Approval of Contracts with CLI
Motion 8.L.
I am seeking approval for the spring contract as well as the three year
 
contract for consultative services from Curriculum Leadership Institute.  This
 
is the first step in the process and we need to organize our curriculum
 
coordinating council once we have a governance policy developed.
 
9.
ADJOURNMENT
 
 
UPCOMING MEETINGS -
Tues., Feb. 22 - Special Board Meeting - 5:30 p.m . - Glenwood Comm. High School Media Center, 504 East Sharp St. Mon., Mar. 14 - Regular Board Meeting - 7:00 p .m . - St. John Lutheran Church, 620 Main Street, Mineola , IA