March 14, 2011 Work Session, Public Hearing and Board Meeting Agenda

March 1 1, 201 1
 
To: All School Board Members
From: Devin Embray, Superintendent
 
Voting Orders:
Dave Blum - At-Large '13
Henry Clark - At-Large'13
David  Warren - At-Large '13
Linda Young - At-Large '11
Theresa  Romens - At-Large '11
 
Re:        Working agenda for the Work Session (5:00 p.m.), Public Hearing (6:30 p.m.) and Regular Meeting (7:00 p.m.) on Monday, March 14, 2011 at                7:00 p.m. at Glenwood Community High School, 504 East Sharp Street, Glenwood.
 
Work Session - 5:00 - 6:30 p.m.
 
  1.     CALL TO ORDER
    1. Budget Workshop
    2. Adjournment
Public Hearing - 6:30 - 7:00 p.m.
  1.     CALL TO ORDER
    1. Public Hearing on 2011-2012 School Calendar
    2. Adjournment
Regular Meeting - 7:00 p.m.
  1. PLEDGE OF ALLEGIANCE
    1. Call to order
  1. SPOTLIGHT ON EDUCATION
    1. We have several students and staff who will be recognized.
  1. FRIENDS OF EDUCATION
    1.  
  2. CONSIDERATION  OF ACTION ON CONSENT ITEMS
    1. Approval of Minutes of the Public Hearing on February 14, 2011, the Exempt Session on February 14, 2011, the Regular Meeting on February 14, 2011, and the Minutes of the Special Meeting on February 22, 2011.

I am seeking approval of the minutes

  1. Approval of agenda
I am seeking approval of the agenda.  
 
      C. Approval of Board Policies - Second Readings
Second Readings:
NONE
I am seeking approval of the above policies' second readings.
 
D. Approval of Board Policies - First Readings                                                              Motion 4.D.
 
 
POLICY #
POLICY NAME
I.
603.1
Curriculum Development
2.
603.2
Curriculum Adoption
3.
603.3
Curriculum Evaluation
4.
603.3P
Curriculum Evaluation Procedures - Student Testing Program
5.
604.1
Instructional Materials Selection
6.
604.1R
Instructional Materials Selection Regulations
7.
604.3
Instructional Materials Reconsideration
8.
803.1
Purchasing Procedures
9.
803.1E1
Checklist for Project Consideration
I am seeking approval of the above policies' first readings.
 
E, NEW HIRES                                                                                                                                                               Motion 4.E.
NAME
ASSIGNMENT
SALARY
Carmen Pazzi
Substitute Food Service
$8.58 per hour
Cathy Zanker
Learning Center Teacher Associate
$8.29 per hour
Justin Hurst
Substitute Teacher Associate
$9.29 per hour
O. Rayleen Jack son
Special Education Teacher Associate
$9.29 per hour
Gary Jackson
Substitute Teacher Associate
$9.29 per hour
Lynn Schreck
Substitute Teacher
$ 1 13 per day
Michael Tackett
Substitute Teacher
$ 1 13 per day
Gayla Berringer
Gifted and Talented Teacher
TBD
I am seeking approval of the above new hires.
 
F. RESIGNATIONS                                                                                                                                                               Motion 4.F.
NAME
 
ASSIGNMENT
EFFECTIVE  DATE

Kreg Kinzle

8th Grade Reading 

Also requesting the leave incentive.

End of the 2010-2011 SY
Howard (Dale) McCurdy
Custodian
Also requesting the leave incentive
June 30, 2011
Michael Pomerenke
6th Grade Math
Also requesting the leave incentive
End of the 2010-2011 SY
Wendy Saddler
Special Education Teacher Associate
February 25, 2011
Karen Wright
Middle School Language Arts
End of the 2010-2011 SY
Mike Artist
High School Head Boys Soccer coach
June 20, 2011
Lora Henze
High School Secretary
March 15, 2011
Brian Stanley
Head 8th Grade Boys Basketball Coach
Head 8th Grade Football Coach
End of 2010-2011 SY
Linda Boles
Rescinding Resignation
 
I am seeking approval of thr above resignation(s) .
 
  1. OPEN ENROLLMENTS        
STUDENT NAME
RECEIVING  DISTRICT
DATE RECEIVED
William H.
Glenwood -2011-2012
Kindergarten Student - siblings attend Glenwood thru open enrollment
02/16/2011
Mariya N.
Stanton - 2011-2012
No reason stated
02/14/2011
Phillip R.
Lewis Central - 2011-2012
Please refer to application
02/25/2011
Landon S.
Council Bluffs - 2011-2012
Remain in CB district after moving into Glenwood district
02/24/2011
Alexis S.
Council Bluffs - 2011-2012
Remain in CB district after moving into Glenwood district
02/24/2011
Boston C.
Glenwood - 2011-2012
Kindergarten Student
03/03/2011
Eva J.
Glenwood - 2011-2012
Kindergarten  Student
03/04/2011
Brad ley S.
Lewis Central - 2010-2011
Remain at LC after moving i nto Glenwood district
3/11/2011
Dillan S.
Lewis Central - 2010-2011
Remain at LC after moving into Glenwood district
03/11/2011
Zachary S.
Lewis Central -2010-2011
Remain at LC after moving into Glen wood district
03/11/2011
I am seeking approval of the above open enrollment(s).
 
H. Approval of Financial  Reports
1. Approval of Bills - Director Blum will have reviewed the bills
2. Vendor Report
3. Board Report
 
I. Fundraising Requests
GROUP
DESCRLPTION OF EVENT
PURPOSE
TARGET AMOUNT
DATES
Athletic Dept.
Coaches vs Cancer
Cancer Relief Donation
$100
2/8/2011
 
West Library
Scholastic Book Fair
Raise money for library books
$1,800
3/11/11-
3/18/11
MS Builder's Club
Dance and Basketball game
MS Clicker sets & Donation to American Heart Association
$1,000
3/11/2011
HS Marketing Class
Donkey Basketball - t-shirt sales
H.S. facility improvements
$500
3/3/11-4/7/11
HS Marketing Class
Donkey Basketball - Raffle
H.S. facility improvements
$500
3/3/11 -4/7/11
HS Marketing Class
Donkey Basketball- Advertising for program
H.S. facility improvements
$300
 3/3/11-4/7/11
HS Marketing Class
Donkey Baskeball- gate
H.S. facility improvements
$2,000
 3/3/11-4/7/11
District Relay for Life
Jean Day for employees
Donation to American Cancer Society.
$300
3/16/11
Athletic Dept.
Buffalo Wild Wing Cards
equipment, supplies, fees for spring sports
 $500
3/15/11-5/31/11
Class of 2012
Raffle tickets for Prom
Limo/helping with after- prom committee
Prizes for after-prom
$200-$400
03/15/11-03/31/11
 
I am seeking approval of the above fundraisers.
 
J. Out of State Travel
Activity
Date
Destination
Requested By
HS Math Competition
3/17/2011
Maryville, MO
Lori Carter/Craig Trager
Girl's Track meet
3/26/2011
Vermillion , SD
Brad Rasmussen
 
I am seeking approval of the above out-of-state trips.
 
K. Overnight Stay Requests
Activity
Requested By
Date
Destination
Business Officials 2011 Annual Conf.
Shirley Lundgren
 3/30/11-4/1/2011
Ames, Iowa
IASBO Management Academy
Shirley Lundgren
5/18-20/2011
Ames, Iowa
Iowa Reading Conference
Laurie Weekly/Robin Albert
4/7-8/2011
Des Moines, Iowa
Skills Iowa Data Team
Kevin Farmer/Heidi Stanley
3/8 - 9/2011
Des Moines, Iowa
GEA State Convention
Diane VonTersch and Julie McMullen
4/7 & 8/2011
Ames, Iowa
Boy's State Basketball
Cur Schulte/Brent Douma
3/10 & 11/2011
Des Moines, Iowa
 
I am seeking approval of the above overnight stay requests
 
5.,ANNOUNCEMENTS AND COMMUNICATIONS
  1. Comments from Public
  2. Comments from Board
  3. Presentations
    1. Lori Kautzky of National Insurance Services would like to address the Board regarding the Special Pay Plan.
    2. Kelli Berke and staff will present the AYP, NCLB and SINA to the Board
6. REPORTS
A. Building Administrator Reports
1. High School
2. Middle School
3. West Elementary
4. Northeast Elementary/Early Childhood Center
5. Building Bridges Learn ing Center
B. Activities Director Report
C. Kid's Place Director's Report
D. Technology Report         
E. Food Service Report                                                                                                               
F. Transportation/Building & Grounds Report
G. Print Shop                                                                                                                             
  1. OLD BUSINESS
    1. None
  2. NEW BUSINESS
A. Approval of National Insurance Services offering The Special Pay Plan
I am seeking approval to offer The Special Pay Plan to the district's retiring employees.  Upon retirement, those who are eligible for the leave incentive could have the option of a 403B Plan instead of cash.
 
B. Approval of Preliminary FY 12 Budget for Publication 
I am seeking approval of the Preliminary FY 12 Budget for Publication
 
C. Approval of Date,Time and Place for a Public Hearing on the FY 12 Budget 
I am seeking approval to set Monday, April 11, 2011 at 6:30 p.m. at the Pacific Junction Methodist Church as the date, time and place to hold the Public Hearing on the FY 12 Budget.
 
D. Approval of 2009-2010 Audit Report
I am seeking approval of the 2009-2010 Audit Report
 
E. Approval of Student Teaching Agreement with NWMSU for Fall 2011
I am seeking approval of the Student Teaching Agreement with NWMSU for the Fall 2011 Semester.
 
F. Approval of the Kindergaiten Transition Memorandum of Understand ing between West Central Community Action and the Glenwood Community School District       
I am seeking approval of the Kindergarten Transition Memorandum of Understanding with West Central Community Action.
 
G. Discussion  of the following RAGBRAI requests:     
1. Dave Greenwood has been asked to serve as a RAGBRAI committee chair for transportation needs and for use of school d istrict vehicles as needed
2. Use of the high school aud itorium, parking lot and rental of the showers
I believe this will be a discussion item only unless the Board feels they need to make a motion.
 
H. Approval of 2011-2012 School Calendar   
I am seeking approval of the 2011-2012 School Calendar, with August 17 being the first dayfor students.
 
I. Approval of application for TEAM Nutrition Grant       
I am seeking approval to apply for the TEAM Nutrition grant.
 
J. Approval of Renewal of Boys Swimming Coop Agreement with Lewis Central
I am seeking approval of the Renewal of the Boys Swimming Coop Agreement with Lewis Central.
 
K. Approval of Bid on Gym Floor Cover   
I am seeking approval of the bid from Sports Graphics in the amount of $13,834.90 for the gym floor cover for the High School.
 
L. Approval of ACH Transmittal/Security Procedures
I am seeking approval of the ACH Transmittal/Security Procedures for direct deposit with Glenwood State Bank.  This is updating our current memorandum.
 
M. Approval to Solicit Bids for Suburbans  
I am seeking approval to request to bid two suburbans for the transportation fleet.
 
N. Approval to Advertise to Sell Obsolete Equipment                                                                                      
I am seeking approval to advertise to sell one station wagon and one suburban that are at the end of their life cycle in our rotation.
 
O. Approval of Students Fees for 2011-2012                                               
I am seeking approval of the student fees for 2011-2012.
 
P. Approval to increase internet bandwidth for 2011-2012
I am seeking approval to double the internet bandwidth for 2011-2012.  With the added fiber runs to our entire district, staff is using the internet more, which is good. Unfortunately we now have the traffic of a four lane highway traveling down a two lane highway.
 
Q. Approval of Tentative Agreement with Glenwood Education Association                                                              
I am seeking approval of the Tentative Agreement which has been reached with the GEA. It is a total package increase of 2.97%
 
R. Approval of Electrical Design Study for Middle School  
This item will be pending receipt of proposals. We hope to have them for your review at Monday's meeting. 
 
S. Approval of Curriculum Coordinating Council Members
I am seeking approval of the Curriculum Coordinating Council Members.  A list of the members is included in your Board Packet.
 
9.  ADJOURNMENT
 
UPCOMING MEETINGS -
April 11, 2011- Pacific Junction United Methodist Church, 604 Lincoln  Avenue, Pacific Junction, Iowa