March 12, 2012 Board Meeting Agenda

March 9, 2012
 
To:
All School Board Members
Voting Orders:
 
 
Dave Blum – At-Large ‘13
From:
Devin Embray, Superintendent
Henry Clark – At-Large ‘13
 
Ann Staiert – At-Large ‘13
Craig Patzer – At-Large ‘15
Theresa Romens – At-Large ‘15
 
Re:       Regular Meeting – Monday, March 12, 2012 – 7:00 p.m.
  Glenwood Community High School – 504 East Sharp Street, Glenwood, Iowa
 
Regular Meeting – 7:00 p.m.
1.      PLEDGE OF ALLEGIANCE
A. Call to Order
2.      SPOTLIGHT ON EDUC
ATION
A.  Girls Basketball, Wrestling, and Swimming
3.      FRIENDS OF EDUCATION
A.
4.      CONSIDERATION OF ACTION ON CONSENT ITEMS
A.  Approval of Minutes
Motion 4.A.
I am seeking approval of the minutes of the Regular Meeting held February 13, 2012, and the Special Meeting/Work Session held on February 27, 2012.
B.  Approval of agenda
Motion 4.B.
I am seeking approval of the agenda.
C.  Approval of Board Policies Second Readings
  
Second Readings:
POLICY #                                                                            POLICY NAME
  1. 406                   Staff Personnel Health and Safety
  2. 406.1                Health and Safety
  3. 406.2                Universal Precautions
  4. 406.3                Substance-Free Workplace
  5. 406.4                Use of Tobacco products by Employees
  6. 406.5                Drug and Alcohol Testing of Personnel Operating District Vehicles
  7. 406.5R              Drug and Alcohol Testing of Personnel Operating District Vehicles Regulations
  8. 407                   Staff Personnel Use of District Property
  9. 407.1                Staff Personnel Use of District Credit Cards
  10. 407.2                Staff Personnel Use of Cell Phones
  11. 407.2AF            Staff Personnel Use of Cell Phones Acceptance Form
  12. 408                   Staff Personnel Conflicts of Interest
  13. 408.1                Staff Personnel Conflicts of Interest
  14. 408.2                Nepotism
  15. 408.3                Gifts to Staff Personnel
  16. 408.4                Political Activities of Staff Personnel
  17. 409                   Staff Personnel Records
  18. 409.1                 Staff Personnel Records
  19. 409.1R               Staff Personnel Records Regulations
  20. 500.16               Truancy
  21. 500.16R1           Truancy Regulations
  22. 500.16E1           Letter to Parent/Guardian(s) Regarding Attendance

I am seeking approval of the above policies’ second readings.

D.  Approval of Board Policies – First Readings

 Motion 4.D.
POLICY #                                                           POLICY NAME
  1. 402.2                   Substitutes for Licensed Personnel – this came before the Board for second                                  reading in January.  We now have revisions we would like considered.
  2. 500                      Student Enrollment and Attendance
  3. 500.1                   Student Enrollment in District
  4. 500.2                   Student Residency Status
  5. 500.3                   Homeless Youth Enrollment in District
  6. 500.4                   Student Transfer into and out of District
  7. 500.5                   Open Enrollment Procedures as a Sending District
  8. 500.6                   Open Enrollment Procedures as a Receiving District
  9. 500.7                   Open Enrollment Procedures as an Alternative Receiving District
  10. 500.8                   Shared-Time/Dual Enrolled Students
  11. 500.9                   Home School Assistance Program
  12. 500.10                 Student Attendance
  13. 500.10R               Student Attendance Regulations
  14. 500.11                  Compulsory Attendance
  15. 500.13                 Student Attendance Records
  16. 500.14                 Insufficient Classroom Space
  17. 500.15                 Class Size – Class Grouping
  18. 501.7E                 Search and Seizure Checklist – New Policy
  19. 604.6                   Appropriate Use of Computers, Computer Network Systems, and the Internet
  20. 604.6CF               Consent to Student Use of the District’s Computers, Computer Network Systems,                                and Internet Access
  21. 604.6GF              Staff Acceptable Use Agreement
  22. 604.7                   Laptop Computer Policy – New Policy
  23. 604.8                   Implementation of Technology Protection Measures Regarding the Use of the                                District’s Computers, Computer Network Systems, and Internet Access – New                                Policy
  24. 604.9                   Field Trips and Excursions – Code Number Change Only
  25. 604.10                 Homework – Code Number Change Only
I am seeking approval of the above policies’ first readings.

E. NEW HIRES

 
 
NAME
ASSIGNMENT
SALARY
Mike Pomerenke
Substitute Teacher
$113 per day
Mark Starner
Assist Softball Coach
 
Kristina Sibbitt
Substitute Special Education Associate
$9.29 per hour
Andrea Williams
Substitute Special Education Associate
$9.29 per hour
Carol Schramm
Substitute Teacher
$113 per day
Paula Laberge
Substitute Teacher
$113 per day
I am seeking approval of the above new hires.
 
 
F. RESIGNATIONS    
NAME
ASSIGNMENT
EFFECTIVE DATE
Russell Crouch
High School Student Council Sponsor
End of 2011-2012 SY
Russell Crouch
Auditorium Coordinator
End of 2011-2012 SY
Scott Arkfeld
Activities Director
End of 2011-2012 SY
Stefanie Carter
MS Math Teacher
End of 2011-2012 SY
Chasidy Wederquist
2nd Grade Teacher
End of 2011-2012 SY
I am seeking approval of the above resignation(s).  The coaching/sponsorship positions are contingent upon finding suitable replacements.
 

 

 

 

 

 

G. Open Enrollments    
STUDENT NAME
RECEIVING DISTRICT
DATE RECEIVED
Sidney K.
Glenwood
02/21/2012
Wyatt M.
Glenwood – New District of Residence
02/17/2012
Kristy M.
Glenwood – New District of Residence
02/24/2012
Mariya N.
Cumberland/Anita/Massena (CAM)
02/29/2012
Monica N.
Cumberland/Anita/Massena (CAM)
02/29/2012
Jacob P.
Glenwood – Change in student’s residence
02/14/2012
Kylie G.
Glenwood – Kindergarten
03/07/2012

I am seeking approval of the above open enrollment applications for Sidney K., Wyatt M., Kristy M., Jacob P., and Kylie G.

H. Approval of Financial Reports                                                                                                                               Motion 4.H.
1. Approval of Bills – Director Patzer will have reviewed the bills
2. Vendor Report
3. Board Report
  1. Fundraising Requests                                                                                                                                Motion 4.I.
GROUP
DESCRIPTION OF EVENT
PURPOSE
TARGET AMOUNT
DATES
Vocal Music
Deli International
Show Choir Uniforms
$7000-$8000
8/21/2012
Junior Class 2014
Magazine Sales
Prom
$5,000
08/30-09/15-12
Student Council
March Madness
Speaker; supplies; float; sign project
$3,000
3/30/2012
West Library
Book Fair
DVD for Library
$1,500
03/20-23/12
Middle School Library
Book Fair
Books for Media Center
NA
03/15-03/22/12
Talent Show
M.S. Talent Show
Opportunity for students
$600
3/15/2012
Boys Track
Track Event Sponsor
Drake Relay fees; supplies
$900-$1800
03/12-03/30/12
Girls Track
Adopt A Ram
Uniforms; lockers; end of year awards
$3,000
03/13-3/26/12
Spanish Club
Penny Drive
Donation to Mayo Clinic
$1,200
03/12-04/12/12
I am seeking approval of the above fundraisers.
 
J. Out of State Travel                                                                                                                                Motion 4.J.
ACTIVITY
DATE
DESTINATION
REQUESTED BY
Language Arts Festival
4/13/2012
Wayne, NE
Carol Fisher, Kelsey Henze, Kelsey Miller and students
National Reading Conference
4/29-5/3/2012
Chicago, IL
Nancy Wright, Becky Palmer
Girl's Track
3/17/2012
Wayne, NE
Brad Rasmussen and Track team
Boy's Track
3/17/2012
Wayne, NE
Mark Starner and Track team
Girl's Track
3/24/2012
Vermillion, SD
Brad Rasmussen and Track team
I am seeking approval of the above out-of-state trips.
K. Overnight Stay Requests                                                                                                                               Motion 4.K.
ACTIVITY
REQUESTED BY
DATE
DESTINATION
Iowa Cheer Coaches Conference
Robin Hundt/Dixie Thomas
4/13-14/2012
Ames, Iowa
ISEA Delegate Assembly
Diane VonTersch
4/12-13/2012
Ames, Iowa
ISEA Delegate Assembly
Julie McMullen
4/12-13/2012
Ames, Iowa
State FFA Convention
Jessica Miller, Maxine Brennan & Students
4/22-24/2012
Ames, Iowa
Vocal Jazz Championship
Kay Fast & Students
3/27-28/2012
Waverly, Iowa
Bullying Workshop
Kerry Newman
3/14-15/2012
Des Moines, Iowa
Jazz Band State Championship
Dan Schoening, Pete Jacobus & Students
4/9-10/2012
Des Moines, Iowa
National Reading Conference
Nancy Wright
4/29-5/3/2012
Chicago, Illinois
National Reading Conference
Becky Palmer
4/29-5/3/2012
Chicago, Illinois
I am seeking approval of the above overnight stay requests
L. Grant Requests                                                                                                                                Motion 4.L.
NAME OF GRANT
PURPOSE
AMOUNT
Monsanto Education Grant
Funds from this grant will help meet the needs of families on Early Out Wednesdays and will help students develop math and science skills.
$10,000
I am seeking approval of the above grant request.
 
 
5.      ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board
C. Presentations – Budget Presentation – Shirley Lundgren
                            West Elementary PLC
6.      REPORTS
 
A. Building Administrator Reports
1.  High School
2.  Middle School
3.  West Elementary
4.  Northeast Elementary/Early Childhood Center
5. Building Bridges Learning Center
B. Activities Director Report
C. Kid’s Place Director’s Report
D. Technology Report
E. Food Service Report
F. Transportation/Building & Grounds Report
G. Print Shop
H. School Improvement Report
7.      OLD BUSINESS
 
None
8.      NEW BUSINESS
 
A.  Approval of the Preliminary FY 13
Budget for Publication                                        Motion 8.A.
I am seeking approval of the Preliminary FY 13 Budget for Publication.
B. Approval to set Date and Time for Pub
lic Hearing for the FY 13 Budget                    Motion 8.B.
I am seeking approval to set April 9, 2012 at 6:45 p.m. at the Glenwood Community High School as the date, time and location of a Public Hearing for the FY 13 Budget.
C. Approval of Tentative Agreement with Glenwood Education Association                                                                                                                                    Motion 8.C.
I am seeking approval of the Tentative Agreement with the Glenwood Education Association.  Enclosed is a summary of the Agreement from Lynch-Dallas. I will bring the complete contract on Monday evening.
D. Approval of Softball and Baseball Bleacher Project                                                                                                                                    Motion 8.D.
I am seeking approval to Spec, Bid, and Accept the lowest responsive, responsible bid received for the Softball and Baseball Bleacher Project.
E.  Approval of Contract with Drive Tek, LLC                                                                                                                                    Motion 8.E.
I am seeking approval of the contract with Drive Tek, LLC for driver education programs estimated to begin on August 1, 2012 and expiring on August 1, 2014. The first year (2012-2013) Drive Tek will charge $340 per student.  Beginning August 1, 2013, the fees will be $350.00
F.  Approval of Statement of Agreement                                                                                                                                    Motion 8.F.
I am seeking approval of the Statement of Agreement between the Glenwood Comm. School District and Alegent Health PMIC.
G.  Approval of Agreement with Buena Vista University for student teaching/                                                                                                                                   Motion 8.G. practicum placements for the 2012-2013 school year
I am seeking approval of the Agreement with Buena Vista University for student teaching and practicum placements for the 2012-2013 school year.
H.  Approval of Abstract of Votes
Motion 8.H.
I am seeking approval of the Abstract of Votes for the Special Election (RPS) held on February 7, 2012.
I.  Approval of Contract for Services from Alpha School
Motion 8.I.
I am seeking approval of the Contract for Services from Alpha School for special education services for the remainder of the 2011-2012 school year.
J. Approval to File the Summer Food Service Program Application
Motion 8.J.
I am seeking approval to file the Summer Food Service Program Application and to hold such program at the Glenwood Middle School and Kid’s Place for Breakfast and Lunch.
K.  Approval of Van Bid
Motion 8.K.
I am seeking approval of the bid from                              in the amount of $           .
L.  Bandwidth Increase
Discussion
I am seeking discussion regarding possibly increasing the internet bandwidth for the district.  Kyle Eckheart will be available to answer any questions you may have.
M.  Super Board Conference
Discussion
9. ADJOURNMENT
  
Motion
NOTE: After adjournment the Board will go into an exempt session –Negotiations strategies – per provisions of Chapter 20.17(3).
UPCOMING MEETINGS – Work Session Regarding Safety – March 26 – 6:00 p.m. – 103 Central, Third Floor