April 8, 2013 Public Hearing and Regular Meeting Agenda

Devin Embray Superintendent
Shirley Lundgren Director of Finance
 
Proud Past, Successful Present, Growing Future
103 Central, Suite 300 * Glenwood, IA 51534 * 712­527­9034 * Fax 712­527­4287
 
April 5, 2013
 
To:
All School Board Members
Voting Order:
 
 
Dave Blum ­ At-­Large ‘13
From:
Devin Embray, Superintendent
Henry Clark ­ At-­Large ‘13
 
Ann Staiert ­ At-­Large ‘13
Craig Patzer ­ At-­Large ‘15
Theresa Romens ­ At-­Large ‘15
 
Re:       Public Hearing ­ Monday, April 8th ­ 6:45 p.m. ­ Glenwood High School Media Center, 504 East Sharp Street, Glenwood, Iowa
  Regular Meeting ­ Monday, April 8th ­ 7:00 p.m. ­ Glenwood High School Media Center, 504 East Sharp Street, Glenwood, Iowa.
 
Public Hearing ­ 6:45 p.m.
 
1. PLEDGE OF ALLEGIANCE
A. Call to Order
B. Public Hearing on the 2013­2014 Budget
 
Regular Board Meeting ­ 7:00 p.m.
 
1. SPOTLIGHT ON EDUCATION
A. We have several students that we will recognize on Monday evening.
 
2. FRIENDS OF EDUCATION
 
3. CONSIDERATION OF ACTION ON CONSENT ITEMS
A. Approval of Minutes
1. March 8, 2013
2. March 11, 2013
3. March 25, 2013
B. Approval of Agenda
C. Approval of Board Policies ­Second Readings
POLICY #
DESCRIPTION
Student Records Access
Student Records Access and Use Regulations
Student Records Request Form for Students or Parents
Student Records Request Form for Non­Students or Non­Parents
Release of Student Records Authorization
Transfer of Student Records Notification Form
Hearing Regarding Correction of Student Records Request Form
Student Records Notice
Student Directory Information
Student Directory Information Notice
 
D. Approval of Board Policies ­First Readings
POLICY #
DESCRIPTION
Student Retention and Promotion
Student Retention and Promotion Regulations
Student Progress Reports and Parent/Guardian­Teacher Conferences
Class or Group Gifts to School
Graduation Requirements
Early Graduation
Commencement
Foreign Study
 
E. New Hires
NAME
POSITION
WAGE
Substitute Teacher Associate
$9.29 per hour
Substitute Teacher
$114 per day
High School English Teacher
$45,732.39
Administrator (West Elementary)
$80,000
Assistant Baseball Coach
$3,080
Assistant Baseball Coach
$3,080
Assistant Baseball Coach
$3,080
Substitute Teacher and Substitute Bus Driver
$114 per day and $29.06 per route after probationary period
Substitute Teacher
$114 per day
Substitute Food Service Worker
$8.58 per hour
 
F. Transfers
NAME
FROM/TO
WAGE
MS Asst Kitchen Manager to NE Asst Kitchen Manager
Same
MS Cook to MS Asst Kitchen Manager
$10.50 per hour
Sub Food Service Worker to Regular Cook
$9.58 per hour
 
G. Separation from District
NAME
POSITION
REASON
DATE
M.S. Play Director & H.S. Assistant Play Dir.
Resignation
End of 2012­13 SY
Bus Driver
Resignation
April 26, 2013
Bus Driver
Resignation
March 31, 2013
Substitute Teacher
Resignation
March 14, 2013
Teacher Associate
Resignation
April 17, 2013
Teacher Associate
Resignation
April 30, 2013
 
H. Open Enrollments
NAME
DISTRICT GOING TO
Glenwood Community School District
Lewis Central Community School District
Council Bluffs Community School District
Glenwood Community School District
Lewis Central Community School District
 
I. Approval of Financial Reports
1. Approval of Bills ­ Director Blum will have reviewed the bills
A. Approval of Additional Bills
2. Board Financial Reports
A.Estimated Line Item Budget Report
B.General Ledger Balance Report
 
J. Fundraising Requests
GROUP
DESCRIPTION
PURPOSE
AMOUNT
DATES
MS Student Council
MS Dance
Teacher Apprec., Homecoming, Furniture
$700
April 19, 2013
 
K. Out of State Travel
ACTIVITY
DATE
DESTINATION
REQUESTED BY
Winter Drumline/Guard Championship
4/6/2013
Firth, NE
Pete Jacobus/Drumline & Guard
National FCCLA Convention
7/5­11/2013
Nashville, TN
Janis Moore & FCCLA members
 
 
L. Overnight Stay Requests
ACTIVITY
REQUESTED BY
DATE
DESTINATION
Boy's Soccer Tournament
AJ Pruss, Shane Keeling & Players
5/3­4/2013
Waverly, Iowa
Iowa Jazz Championship
Pete Jacobus, Dan Schoening
& Jazz Band
4/17­18/2013
Des Moines, Iowa
Band Convention
Pete Jacobus
5/9­11/2013
Des Moines, Iowa
M.S. State Math Bee
Becky Ruth and Students
5/2­3/2013
Fort Dodge, Iowa
National FCCLA Convention
Janis Moore & FCCLA Members
7/5­11/2013
Nashville, TN
 
M. Grant Requests
NAME
PURPOSE
AMOUNT
Health Care Connection
To excite & teach about careers in health care through simulated experiences and networking with professionals.
$250
STEM Advisory Council
Funding for CASE Institute (Summer 2014). The outcome/goal is to upgrade the agriculture curriculum to National Standards with CASE curriculum.
$2,500 ­ $14,000
 
4. ANNOUNCEMENTS AND COMMUNICATIONS
A. Comments from Public
B. Comments from Board of Education
C. Presentations
1.  Discussion regarding Safety and Security
2. Special Education Regional Program ­Discussion Only ­Ray Burke
 
5.REPORTS
A.BuildingAdministratorReports
1. High School
2. Middle School
3. West Elementary
4. Northeast Elementary
5. Building Bridges Learning Center
B. School Improvement Report
C. Activities Director Report
D. Kid’s Place Report
E. Technology Report
1. Re­architect district’s network
F. Food Service Report
G. Transportation/Buildings & Grounds Report
1. District­wide software upgrade for card access system
2. Northeast and West playground fencing
H. Print Shop Report
 
6. OLD BUSINESS
A. None
 
7. NEW BUSINESS
 
A.Approval of FY 2014 Budget
I am seeking approval of the Preliminary FY 2014 Budget
 
B.Approval of Two Proposed 2013­2014 School Calendars
I am seeking approval of two proposed 2013­2014 School Calendars.  The final calendar will be contingent upon state legislation.
 
C.Approval of the FY 12 Special Education Deficit
I am seeking approval to request allowable growth for the additional FY 2012 Special Education deficit due to adjustments made at the state level.
 
D.Approval of the District’s VoIP Phone SystemRFP
I am seeking approval of this project through a RFP process for competitive proposals for a district wide VOIP phone system as long as it is under the total cost of $100,000.  We currently only have this in half of our district and projected costs to add the other two buildings with current vendor is more than to redo the entire district with other vendors.
 
E.Approval of Project to Install Bullet Resistant Film
I am seeking approval to proceed with the project as long as the total cost is under $50,000.  Should the cost exceed $50,000 the project will come back to the Board for further consideration.
 
F.Approval to Install New Safety Equipment (door intercoms, buzzers, cameras, latchretraction)for the Buildings Main Entrances
I am seeking approval to install new safety equipment at the main entrances to each school building, Should the total cost be above $35,000 the project will come back to the Board.
 
 
G. Approval of Project for Interior Doors and Locks at Northeast, West, and Middle School
I am seeking approval of the project involving interior doors and locks at Northeast, West and the Middle School as long as the project does not exceed $65,000.
 
H.Approval of Bid for Auditor
I am seeking approval to hire Nolte, Cornman and Johnson as the only company that bid our district.
 
I.Approval of Bid for Mower
I am seeking approval to purchase two mowers from Evans Equipment Co. as lowest reasonable and responsible quote.
 
J.Approval of Bid for Van
I am seeking approval to purchase one 8 passenger van from McMullen as the lowest reasonable and responsible quote.
 
K. Approval of Proposed Changes to 28E Agreement
I am seeking approval of some proposed changes to the 28E Agreement for the Trap Club.
 
8.ADJOURNMENT
 
Upcoming Meetings ­
 
Board Work Session ­ Monday April 22, ­ 6:00 P.M. ­ Third Floor Supt Office, 103 Central, Glenwood
Regular Board Meeting ­ Monday, May 13 ­ 7:00 P.M. ­ High School Media Center, 504 East Sharp Street, Glenwood